Maine Safe

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Maine Safe Drug Free Schools Communities
Program - Title IV-A

• Program Overview
• Principles of Effectiveness
• Funding Overview
• Allowable Use of Title IV-A Funds
• Model Prevention Strategies
• Other Allowable Prevention Strategies
• Application Basics
• Performance Report (Supplemental Reporting
  Requirement Incidence Data
• Useful Websites Links
• Contact Information

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• Title IV-A Program Overview
• Program Purposes
• Prevent violence in and around schools.
• Prevent the illegal use of alcohol, tobacco,
  and
• other drugs.
• Involve parents and communities.
• Coordinate with related federal, state, school,
• and community efforts and resources to foster
  a safe and
• drug-free learning environment that supports
  student
• academic achievement.
• Maine's Title IV-A program is jointly
  administered by the Maine Department of Education
  and the Maine Office of Substance Abuse (OSA).
  Most of the day to day administration is handled
  by OSA.

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• Title IV-A is governed by the Principles of
  Effectiveness. In accepting Title IV-A funds the
  SAU agrees to do the following
• The SAU must develop its application through
  timely and meaningful consultation with teachers
  and other staff, parents, students, private
  school representatives (if applicable),
  community-based organizations, medical, mental
  health, law enforcement professionals, and others
  with relevant and demonstrated expertise in drug
  and violence prevention activities.
• The SAU must consult, on an on-going basis, with
  such representatives and organizations to seek
  advice on how best to coordinate related
  strategies, programs, and activities being
  conducted in the community.
• The SAU must select prevention strategies based
  on an assessment of local objective data
  regarding the incidence of violence and illegal
  drug use in the schools and communities to be
  served and an analysis of the risk and protective
  factors prevalent in the school and community.
• The SAU must select scientifically research-based
  Model Prevention Strategies that have been proven
  to be effective in reducing violence and/or
  illegal drug use. The law also allows the state
  to grant a waiver for 25 types of Other
  Allowable Prevention Strategies if the applicant
  can demonstrate that the strategy to be
  implemented has a substantial likelihood of
  success in changing attitudes and/or behaviors
  relative to identified substance abuse and
  violence issues.
• The SAU must establish project performance
  measures (anticipated outcomes) that will assess
  attitude and/or behavior change relative to
  substance use and/or violence.
• The SAU must periodically evaluate its overall
  progress toward reducing violence and illegal
  drug use in the schools and communities being
  served. The results of the periodic evaluation
  shall be used to refine, improve, and strengthen
  prevention programming, refine performance
  measures, and be made available to the public
  upon request, with public notice of such
  availability provided.

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• Title IV-A Funding Overview
• A little over 1 million dollars is distributed
  to Maine SAUs each year.
• Allocations to SAUs range from around 63,000
  to less than 1,000 for the smallest SAUs. The
  average amount per student is around 5.
• The amount of Title IV-A funds that any
  particular SAU receives is based on a 60/40
  formula 60 of the SAU allocation is based on
  the SAUs Title I-A percentage (from the previous
  school year) as compared to the states overall
  Title I-A percentage. 40 of the allocation is
  based on the SAU's overall pupil enrollment.
• Title IV-A allocations are posted each spring at
  the Maine Office of Substance Abuse website
  www.mainesdfsca.org
• (There will also be a link to these allocations
  on the Maine DOE website.)

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Allowable Use of Title IV-A Funds Title IV-A
funds can be used only for projects that employ
Model (evidence-based) prevention strategies or
Other Allowable prevention strategies. Model
(evidence-based) prevention strategies are
prevention programs that have undergone rigorous
review, are based on scientific research, are
nationally recognized, and have been proven
effective. (Examples of some Model Prevention
Strategies follow on next slide.)
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Examples of Model Prevention Strategies
LifeSkills Training Project Alert
Leadership Resiliency Reconnecting Youth
Second Step Project Northland Project
Achieve Too Good For Drugs And Many
More Here are links to websites where you can
find detailed information about Model
(evidence-based) prevention programs National
Registry of Evidence-Based Programs Practices
www.nrepp.samhsa.gov/ SAMHSA Model Programs Guide

www.modelprograms.samhsa.gov OJJDP Model Programs
Guide
www.dsgonline.com/mpg2.5/search.htm Colorado
Blueprints Model Programs Guide
www.colorado.edu/cspv/blueprints/model/overview.ht
ml
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Other Allowable Prevention Strategies Via a
waiver process, the State can grant permission
for the SAU to use Title IV-A funds for 25 types
of Other Allowable prevention strategies.
The Other Allowable Prevention Strategies List
begins on next slide.
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List of Other Allowable Prevention Strategies
(25) 1. Substance Abuse and/or Violence
Prevention Activities Age appropriate and
developmentally based activities that address the
consequences of violence and the illegal use of
drugs, as appropriate promote a sense of
individual responsibility teach students that
most people do not illegally use drugs teach
students to recognize social and peer pressure to
use drugs illegally and the skills for resisting
illegal drug use teach students about the
dangers of emerging drugs engage students in the
learning process and incorporate activities in
secondary schools that reinforce prevention
activities implemented in elementary schools. 2.
Conflict Resolution Programs Conflict resolution
programs, including peer mediation programs, that
educate and train peer mediators and a designated
faculty supervisor, and youth anti-crime and
anti-drug councils and activities. The Other
Allowable Prevention Strategies List continues on
next slide.
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3. Service Learning / Community Service Community
service, including community service performed by
expelled students, and service-learning
projects. 4. Student Assistance
Programs Counseling, mentoring, referral
services, and other student assistance practices
and programs. Expanded and improved school-based
mental health services related to illegal drug
use and violence, including early identification
of violence and illegal drug use, assessment, and
direct or group counseling services provided to
students, parents, families, and school personnel
by qualified school-based mental health service
providers. Also includes assistance provided by
qualified school-based mental health services
providers and the training of teachers by
school-based mental health service providers in
appropriate identification and intervention
techniques for students at risk of violent
behavior and illegal use of drugs. Includes
mentoring programs that encourage students to
seek advice from, and to confide in, a trusted
adult regarding concerns about violence and
illegal drug use. The Other Allowable
Prevention Strategies List continues on next
slide.
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5. Prejudice / Intolerance Prevention Age-appropri
ate, developmentally-based violence prevention
and education programs that address victimization
associated with prejudice and intolerance, and
that include activities designed to help students
develop a sense of individual responsibility and
respect for the rights of others, and to resolve
conflicts without violence. 6. Alternative
Education Programs Alternative education programs
or services for violent or drug abusing students
that reduce the need for suspension or expulsion
or that serve students who have been suspended or
expelled from the regular educational settings,
including programs or services to assist students
to make continued progress toward meeting the
State academic achievement standards and to
reenter the regular education setting. 7.
Character Education Programs Developing and
implementing character education programs, as a
component of drug and violence prevention
programs that take into account the views of
parents of the students for whom the program is
intended and such students, such as a program
described in subpart 3 of part D of Title
V. The Other Allowable Prevention Strategies
List continues on next slide.
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8. Truancy Prevention Drug and violence
prevention activities designed to reduce
truancy. 9. Youth Suicide Prevention Programs to
train school personnel to identify warning signs
of youth suicide and to create an action plan to
help youth at risk of suicide. 10. Domestic
Violence / Child Abuse Response Programs Programs
that respond to the needs of students who are
faced with domestic violence or child abuse. 11.
Dissemination of Drug and Violence Prevention
Information Dissemination of drug and violence
prevention Information to schools and the
community. 12. Emergency Intervention
Services Emergency intervention services
following traumatic crisis events, such as a
shooting, major accident, or a drug-related
incident that have disrupted the learning
environment. The Other Allowable Prevention
Strategies List continues on next slide.
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13. Student Drug Testing Consistent with the
fourth amendment to the Constitution of the
United States, the testing of a student for
illegal drug use or the inspecting of a student's
locker for weapons or illegal drugs or drug
paraphernalia, including at the request of or
with the consent of a parent or legal guardian of
the student, if the local educational agency
elects to so test or inspect. 14. Professional
Development and Training Professional Development
and Training for, and involvement of, school
personnel, pupil services personnel, parents, and
interested community members in prevention,
education, early identification and intervention,
mentoring, or rehabilitation referral, as related
to drug and violence prevention. 15. Family /
Community Prevention Activities Activities that
involve families, community sectors (which may
include appropriately trained seniors), and a
variety of drug and violence prevention providers
in setting clear expectations against violence
and illegal use of drugs and appropriate
consequences for violence and illegal use of
drugs. The Other Allowable Prevention
Strategies List continues on next slide.
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16. School Security Personnel The hiring and
mandatory training, based on scientific research,
of school security personnel (including school
resource officers) who interact with students in
support of youth drug and violence prevention
activities under this part that are implemented
in the school. A maximum of 40 of the allocation
(the adjusted allocation if there has been a
transfer of funds) is allowed for this activity
and only if funding for this activity is not
received from other Federal agencies. 17. School
Security Equipment Acquiring and installing
metal detectors, electronic locks, surveillance
cameras, or other related equipment and
technologies. A maximum of 20 of the allocation
(the adjusted allocation if there has been a
transfer of funds) is allowed for this activity
and only if funding for this activity is not
received from other Federal agencies. NO OTHER
TYPES OF EQUIPMENT PURCHASES ARE ALLOWABLE. 18.
School Safety Hotline Establishing and
maintaining a school safety hotline. The
Other Allowable Prevention Strategies List
continues on next slide.
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• 19. School Security Planning
• Developing and implementing comprehensive school
  security plans or
• obtaining technical assistance concerning such
  plans, which may include
• obtaining a security assessment or assistance
  from the School Security and
• Technology Resource Center at the Sandia National
  Laboratory located in
• Albuquerque, New Mexico.
• A maximum of 20 of the allocation (the adjusted
  allocation if there has been a transfer
• of funds) is allowed for this activity and only
  if funding for this activity is not received from
  
• other Federal agencies.
• 20. Reporting of Criminal Offenses
• Reporting criminal offenses committed on school
  property. A maximum of 20
• of the allocation (the adjusted allocation if
  there has been a transfer of funds) is
• allowed for this activity and only if funding for
  this activity is not received from
• other Federal agencies.

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21. Safe Zones of Passage Supporting safe zones
of passage activities that ensure that students
travel safely to and from school, which may
include bicycle and pedestrian safety programs. A
maximum of 20 of the allocation (the adjusted
allocation if there has been a transfer of funds)
is allowed for this activity and only if funding
for this activity is not received from other
Federal agencies. 22. Program Evaluation The
evaluation of any of the activities authorized
under this subsection and the collection of
objective data used to assess program needs,
program implementation, or program success in
achieving program goals and objectives. 23.
Community-wide Planning and Organizing
Activities Community-wide planning and organizing
activities to reduce violence and illegal drug
use, which may include gang activity
prevention. The Other Allowable Prevention
Strategies List continues on next slide.
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24. Transfer of Suspension Expulsion
Records Establishing or implementing a system for
transferring suspension and expulsion records,
consistent with section 444 of the General
Education Provisions Act (20 U.S.C. 1232g), by a
local educational agency to any public or private
elementary school or secondary school. 25.
Employee Background Checks Conducting a
nationwide background check of each local
educational agency employee, regardless of when
hired, and prospective employees for the purpose
of determining whether the employee or
prospective employee has been convicted of a
crime that bears upon the employee's fitness to
be responsible for the safety or well-being of
children to serve in the particular capacity in
which the employee or prospective employee is or
will be employed or to otherwise be employed by
the local educational agency. This
slide completes the Other Allowable Prevention
Strategies list.
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• Maines Waiver Process for Other Allowable
  Prevention Strategies
• In order for a waiver to be considered, the
  applicant must provide convincing evidence that
  the Other Allowable strategy to be employed has
  a substantial likelihood of success of changing
  attitudes and/or behaviors relative to identified
  substance abuse and/or violence issues. (The
  applicant presents the convincing evidence in the
  justification section of the Title IV-A Project
  Sheet.)
• By selecting the Other Allowable prevention
  strategy option, the applicant is automatically
  applying to the State for a waiver. If the
  project is approved, the waiver is also
  considered to be approved.
• Waivers are granted by the State on a one year
  at a time basis. Additional one year at a time
  waivers will be considered if the requisite
  attitude / behavior outcomes are being met.

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Application Basics Two important questions to
ask before you consider using Title IV-A funds
for a project 1. Is the project allowable under
Title IV-A regulations? The project must
employ a Model (evidence-based) or Other
Allowable prevention strategy. 2. Will it be
possible to efficiently collect meaningful
project outcome data that will assess
attitude/behavior change relative to the
identified substance abuse and/or violence
issues? If the answer to either question is
"no" you cannot apply for Title IV-A funding of
the project. If the project is still important to
the SAU, then consider using your REAP and/or
TRANSFER options to fund the project.



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• The Title IV-A application consists of two
  pages.
• Title IV-A Assurances Needs Assessment /
• Planning Sheet (Formerly called the
  Application Development Sheet.)
• (A single Assurances Needs Assessment /
  Planning Sheet is submitted
• for the entire SAU.)
• Title IV-A Project Sheet
• (A separate Project Sheet is submitted
  for each Title IV-A project.)
• 
  
  

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• Title IV-A Assurances Needs Assessment /
  Planning Sheet On this sheet you will
• Agree to abide by all Title IV-A Assurances and
  the Principles of Effectiveness that govern Title
  IV-A.
• Describe the SDFS community consultation
  process and identify consultation group members.
  (Remember that you must have parent and student
  representation!)
• Describe the attitude/behavior data elements
  that were assessed in order to inform prevention
  programming decisions.
• Describe the SAUs priority issues surrounding
  substance abuse/violence prevention.
• Describe how the SAU will publicly report
  progress toward attainment of performance
  measures.
• Identify the SAUs comprehensive K-12
  prevention program components.
• For additional help, click on the blue SECTION
  HELP links that are available for each section of
  the Assurances Needs Assessment / Planning
  Sheet.

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• Title IV-A Project Sheet
• The Project Sheet is used to develop a Title IV-A
  funded project that will address an identified
  priority issue. The Project Sheet captures
  detailed information about the project and the
  particular "strategy that will be employed to
  address the priority issue. On this sheet you
  will
• State the priority issue that the project will
  address and provide baseline data in support of
  the issue statement.
• Select the Model (evidence-based) or Other
  Allowable prevention strategy that the project
  will employ.
• Justify the use of the prevention strategy that
  the project will employ. (Provide evidence that
  the strategy will impact attitude/behavior
  change.)
• Provide project implementation details. (Who,
  What, When, Where?)
• Establish measurable attitude/behavior change
  outcomes for the project.
• Establish a project budget.
• For additional help, click on the blue SECTION
  HELP links that are available for each section of
  the Project Sheet.

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Title IV-A Administrative Costs The SAU can use
no more than 2 of its Title IV-A allocation for
administrative costs. (Or the adjusted
allocation if the transfer option is used.)
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• Disbursement of Title IV-A Funds
• Title IV-A funds are disbursed directly from
  the Maine Office of Substance Abuse during the
  months of October, January, or April. (Make sure
  to schedule disbursements so you will not end up
  with excessive cash on handmore than 25 will
  delay payments. If the October, January, or April
  disbursement schedule will not work for you,
  please contact us as we can usually schedule
  disbursements during other months if necessary.)
• A Title IV-A cash management report must be
  submitted to the Maine Office of Substance Abuse
  each quarter.
• (The quarterly cash management report for all of
  the other Titles is submitted to the Maine
  Department of Education.)
• Title IV-A funds are not disbursed until the
  Office of Substance Abuse approves the Title IV-A
  sections of the annual NCLBA Performance Report
  and until all schools in the SAU have entered
  Incidence of Prohibited Behavior (IPB) Data into
  the MEDMS / Infinite Campus Behavior Module.

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• Online Resources
• The Title IV-A online application menu includes
• click on links to the following items
• Guidance for selecting a Model
  (evidence-based)
• prevention strategy.
• Guidance for selecting an Other Allowable
  prevention
• strategy
• Sample Title IV-A Application Pages
• Sample Title IV-A Performance Report Pages
• PowerPoint Overview of the Title IV-A Program
• Principles of Effectiveness
• Maines Other Allowable Prevention Strategies
  Waiver
• Policy

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TITLE IV-A PERFORMANCE REPORT SUPPLEMENTAL
REPORTING REQUIREMENT In order for a Maine SAU
to receive Title IV-A funds, all schools in the
SAU must have entered Incidence of Prohibited
Behavior (IPB) Data into the MEDMS / Infinite
Campus Behavior Module.
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• Useful Website Links
• Maine State Government Home Page
  www.maine.gov
• Maine Safe Drug-Free Schools Program
  www.mainesdfsca.org
• Maine Office of Substance Abuse
  www.maineosa.org
• Maine State Department of Education-Home Page
  www.maine.gov/education
• Maine State Department of Education - NCLB Page
  www.maine.gov/education/nclb
• Maine Youth Drug Alcohol Use Survey (MYDAUS)
  www.maineosa.org/data/mydaus
• U.S. Department of Education Safe and Drug-Free
  Schools Program www.ed.gov/offices/OESE/SDFS/
• U.S. Department of Education Emergency Planning
  www.ed.gov/emergencyplan/
• Take a Stand. Lend a Hand. Stop Bullying Now
  Campaign www.stopbullyingnow.hrsa.gov/index.asp
• White House Office of National Drug Control
  Policy www.whitehousedrugpolicy.gov/
• Center for Substance Abuse Prevention (CSAP)
  www.prevention.samhsa.gov/
• National Clearinghouse for Alcohol and Drug
  Information, Prevention Online
  www.ncadi.samhsa.gov
• Office of Juvenile Justice and Delinquency
  Prevention www.ncjrs.org/
• National Institute on Drug Abuse, National
  Institutes of Health (NIH) www.nida.nih.gov/
• Join Together Online www.jointogether.org/

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Contact Information Linda Phillips SDFS Program
Coordinator Telephone [phone] Fax [phone]
e-mail linda.phillips_at_maine.gov Peter
Brough LEA Program Specialist Telephone
287-6475 Fax [phone] e-mail
peter.p.brough_at_maine.gov Carla
McPherson Secretary Telephone [phone] Fax
287-8910 e-mail carla.mcpherson_at_maine.gov Mail
ing Address Maine Department of Health and Human
Services Office of Substance Abuse 11 State House
Station, 41 Anthony Avenue Augusta, ME
04333-0011 Maine Safe Drug-Free Schools
Program Website www.mainesdfsca.org Maine
Department of Education Website
www.state.me.us/education NCLBA Online
Application Website www.4pcamaine.org