AVC Road Map for Success

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AVC Road Map for Success

• Remember it was Volunteers who built the Ark!

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Insurmountable Opportunity
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Whats in it for you?

• Biases
• 5 Success Factors
• The Curse of Pricing
• Best Practices
• Budgeting
• Broken Window Theory

• Take Aways
• SpreadsheetsBudgets
• ContractsMembers, Chapter
• Collection Letters
• Best Practices
• Meeting Agenda

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5 Factors

• Chapter Academics BMS (Manpower)
• Competitive Pricing
• Occupancy Contracts
• Collections by Term
• Physical Fiscal Plan

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Dr. Dubach was right
Character Brains

• Less Alcohol Use
• Leadership Capacity
• Communication Skills
• Time for Fraternity
• Retention
• Graduation
• Chapter Environment
• Less Frustratingdeclining asshole factor

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• The Balanced Man Scholarship WorksDo it right,
  do it now.
• Right Parental Contact
• A process not an outcomeit is about changing
  your fishing hole.
• Manage it, fund it, incent what you want. Just
  follow the plan..it is all about
  implementation
• Endow it in the Foundation
• Thank
  you Don Kindle

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Pricing

• Residence Halls
• State Financing
• No Property Tax
• Little Insurance Cost
• No Liability Insurance
• Limited Social Use
• Modest Public Space
• Professional Mgmt
• Female Male
• Rounding it Off

• Fraternity
• _____________
• _____________
• _____________
• _____________
• _____________
• _____________
• _____________
• _____________
• ___________

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Pricingwe are disappearing, wimpy, and selling
on price
________________ ____________________ University
Residence Hall Sig Ep Chapter Room
Board Room and Board
2 Years Ago We Averaged 19 Below Residence Hall
Rates
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The Pricing Curse

• So our operating costs are higher and we
  collect 20 less revenueWOW.
• Where does this lead us in 5 Years?

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Occupancy, Contracts Collections

• Contract with Chapter for Set Rent Rate
  regardless of live in numbers
• Annual Contracts, Signed Early
• Live In Expectation in Membership Agreement,
  Chapter Culture
• Incent Upperclassmen?
• Collect by Term/Semester NOT monthly Post A/R
• Use Financial Services Service
• What Else?

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Physical Fiscal Plan

• Complete safety assessment 1stSprinkle Now,
  insurance incentive
• Develop Property Plan with undergrad input
• Collect Damage Deposits Monitor
• Pizzazz---Raise hands if you _____

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Monthly Meeting Agenda
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Its working when.
AVC acts as a Business Annual Improvements
Risks are discussed---there will always be
some! The Chapter is accountable particularly
for manpower, standards finances has posted
goals you participate in Rapport and goodwill
exists with Chapter leadership and members
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And..

• Alumni AND parents are involved---AVC, Parents
  Club and give money, time
• UGs and alumni participate in Fraternity
• Educational Fund in the Foundation
• Chapter Newsletter, Alumni Event (ask Tenn Alpha,
  Univ of Tenn)

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Mayor Giuliani NYC confirmed it!

• In 1982 political scientist Jim Wilson,
  suggested that the key to social decay is a
  rising level of disorder that residents fail to
  change in time, in his Broken Window Theory.
• Try it at your facility. Fix your broken
  windows, right fast. It pays off.

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Chapter BudgetingFraternity requires resources

• Increase annually
• Include the cost of scholarships
• Remember chapter pays no one except Cook,
  Resident Advisor
• Think thru annual dues insuranceshould these
  be billed when received?
• Payments incent penalize
• Parlor FeesYou use, you pay

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Fraternitys Membership Agreement

• Know what it is, use and get it signed
• Violations addressedcensure, fine, termination
• Protect the chapter from stupid behavior

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On the AVC disk you will find

• Excel Budgets Chapter and AVCformulas comments
• LeasesChapter Member
• Collection Letters
• Sample incentive plan for Recruitment /or
  BMSmaybe too much
• This presentation

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Hooray for you. Hooray for us!

• Have goals.
• Sell on value not price.
• Insist on academic success.
• Make it their problemjust dont abdicate.
• Communicate.
• Celebrate.

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the secret ingredient
Pat Latimer.. Who is yours?
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AVC Roadmap

• Each trip begins with one step
• Which one are you implementing in the next 6
  weeks?

Ken Maddox email kmaddox_at_hamil.com