Final Presentation UW-Hospital Rehab Department

1
Final PresentationUW-Hospital Rehab Department

• Team S
• Tony Warren Team Leader
• Jon Olson Contact Person
• Melissa Garcia Webmaster

2
Problem Statement

• Current inventory system failing
• Inaccurate patient billing
• Inventory levels not known
• Multiple orders for the same products
• Inaccurate distribution of expenses

3
Reasons for Problem

• Lack of communication - double orders
• No central storage area
• Five cost centers
• Sticker system
• Lack of time for therapists

4
Benchmarks

• Central Supply
• Barcode/Scanner System
• ER ICU
• Index Card System

5
Alternatives

• Individual patient index card
• Barcode readers
• Wand
• Corded Scanner
• Wireless scanner
• Do nothing (stickers on logs)

6
Data Used

• Flow diagrams
• Billed vs. distributed items
• Scanner comparison
• Scanner pricing

7
Recommendations

• Process
• Scanner type
• Recycled vs. new scanners

8
Process

• Automatic reorders
• Approval is needed
• Supplier needs to be contacted
• Clerical staffs responsibilities
• Orders supplies
• Develops patient logs with barcode
• Scans and distributes new supplies directly
• Therapists responsibility
• Scans four barcodes in correct order

9
Scanner Type

• Wireless
• Alphanumeric keypad
• Limitless range (batch mode)
• On-board memory (docking station)
• Laser barcode reader
• Prompts appear on screen

10
Recycled vs. New Scanners

• Recycled
• Intermec Model 9445
• Fully depreciated and currently not in use
• High maintenance, but high familiarity
• New
• Intermec Model 2410 (other suppliers?)
• 11,000 for entire system
• Low maintenance

11
Final Recommendation

• Pilot program with recycled scanners
• Low equipment cost
• Verify systems effectiveness
• HIS and Rehab together to decide

12
Expected Benefits

• Automatically tracks inventory
• Bills patients directly
• Charges cost centers
• Encourages therapists participation
• Tracks supply usage
• Save 1,000/month in unbilled items

13
Plans for Implementation

• Rehab/Engr. choose project leader
• Contact Hospital Information Systems
• Organize supply areas
• Bins
• Barcodes
• Calculate inventory levels
• Train all therapists and clerical staff

14
Lessons Learned

• Communicate effectively
• Be professional
• Take organized notes
• Create web-page
• Do not underestimate number of parties
• Use flowcharts/diagrams to visualize
• Use multiple benchmarks

15
Questions?