Office Space Proposal

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Office Space Proposal
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Option 1 Business Center

• 2010 7th Ave in Regina Greystone Business
  Center
• Home of two other health regulatory bodies
• Saskatchewan Dieticians Association
• Saskatchewan Association of Speech Language
  Pathologists and Audiologists
• Office only 250 - 275 per month, utilities
  included
• Access to shared photocopier 3 cents per page
• Requires phone, fax line and internet
  150/month
• No access to a meeting room
• No space for storage
• No present availability on wait list

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Option 2

• 2120 Broad Street
• Home of SK Society of Medical Laboratory
  Technologists
• would accept 600 water, power, and gas included
  - it is being used until Dec 1st
• Possible to negotiate for less if we sign a 5
  year lease
• Requires phone, fax line and internet
  150/month
• Access to SSMLTs photocopier 2 cents per
  page
• Access to Board Room for meetings
• Space for storage of SAMRT property

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Cost

• Broad Street Office
• 550/month
• 150/ month phone
• 100/month photocopy
• 800 / month
• 9600 / year
• 19.20 /member/year

• Business Center
• 275/month rent
• 150/ month phone
• 100/month photocopy
• 525 / month
• 6300 / year
• 12.60 /member/ year

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Office Staff Proposal
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DUTIES OF OFFICE Person

• Data entry for registrar
• Secretary to council at all meetings and AGM
• Organize deadlines for reports and get all
  reports out to council members
• Newsletter mail outs
• Registration mail outs
• Answer phones/messages and direct to appropriate
  persons
• Skim all e-mails and regular mail and distribute
  to appropriate persons
• Collate all committee minutes and budgets
• Booking hotel and meeting rooms for council and
  committees

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Duties Contd

• Keep communication of all stakeholders and
  external meetings and send reminders to person
  responsible for going to meetings. If this
  person cant make meetings this person to go take
  notes.
• Keeping master copy of all paper work (ie. Policy
  manuals, procedure, bylawsetc.)
• PR sales
• Put all documentation, newsletters etc. onto e
  -files
• Keep archive books and list of awards etc.
• Treasury duties (collating budget etc)
• Collect registration to Seminars
• Seminar planning (help with bookings)
• Type and organize policy/procedure manuals,
  orientation of new council members etc.
• Booking registration to seminar AGM etc. for
  council

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BENEFITS/PROS

• Continuity of Association
• Better control/accountability of timelines
• Dedicated association work time
• Increased lines of communication of members with
  the association
• Professional appearance
• Reliable contact with dedicated phone number
• Documentation, steno
• Same day source (registration)
• Increased organization amongst the association
• Facility can be used for meetings and storage of
  Archives, PR supplies, etc. 

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CONS

• Cost rent, supplies, wage, utilities
• Possible lack of support from members

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Contract Employee

• Straight wage no calculation of CPP, EI, and no
  calculations for income tax deductions
• Typically pay higher wage to compensate for the
  lack of deductions and employee is able to pay
  into CPP and EI on their own if they so desire.

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Hired Employee
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Cost

• Half time executive director at 30.00 per hour
  35,400

• Half time office admin person at 20.00 per hour
  23,600
• 35,400 - 23,600 11,800 left over for
  stipends for council to attend meetings as
  necessary

36, 000 / 500 members 72.00 / year
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Dues

• 70.00 / year stays with SAMRT
• 170.00/ year CAMRT
• 30.00 / year PLI through CAMRT
• Total 270.00 / year
• To support an office and office staff 92.00 /
  yr
• ( 20.00 72.00 )
• Plausible dues increase of 100.00
• Plausible Future dues
• 170.00 SAMRT 170.00 CAMRT PLI