How the University of California Prepared for

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How the University of California Prepared for
Implemented Its U.S. EPA Compliance Incentive
AuditLawrence S. Wong, CIHUniversity of
California, San Francisco(415)514-2824 lwong_at_eh
s.ucsf.edu
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University of California System

• Nine Campuses
• 8 Undergraduate/Graduate Campuses
• 5 Medical Schools
• Manage 3 DOE National Laboratories
• Lawrence Livermore National Laboratory
• Lawrence Berkeley National Laboratory
• Los Alamos National Laboratory (New Mexico)
• Division of Agriculture Natural Resources (DNR)
  130,00 Acres of Natural Habitats

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University of California System

• 180,000 students
• 150,000 faculty and staff
• 14 billion annual expenditures

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Background

• July, 2001 U.S. EPA region IX invitation
• Compliance incentive program self disclose by
  January 2002
• September 2001 meeting
• U.S. EPA region IX
• Calif. Dept. Of toxic substances control (DTSC)
• Calif. Office of emergency services (OES)
• Certified unified program agencies (CUPAs)
• Disclosure deadline moved to march, 2002

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Programs

• Hazardous Waste
• UC Hazardous Waste Action Group (HWAG)
• Business Plan, EPCRA, SPCC, and Cal-ARP Program
• UC Environmental Managers

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Environmental Programs

• Checklist of Questions Regarding
• Business Plan
• EPCRA
• SPCC
• Cal-ARP
• Self Disclosure Report Written Narrative

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Hazardous Waste Audit

• Single Page Audit Sheet
• Satellite Accumulation Area
• 1 Sheet/Room
• Letter Code for Violations Found
• Separate Audit Sheet for Universal Wastes or
  Special Waste

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UNIVERSITY OF CALIFORNIA SATELLITE
ACCUMULATION AUDIT SUMMARY PAGE ______ OF
______
CAMPUS ___________ SITE
______________________________ BUILDING/ROOM
NUMBER ________________________________
AUDITOR _____________________________ AUDIT
DATE _________________
FACILITY TYPE ______________ PI/SUPERVISOR
_________________________________________
DEPARTMENT _____________________________________
________ NO. OF CONTAINERS AUDITED
_____ NO. OF CONTAINERS WITH VIOLATIONS ____
CHP/HAZCOM TRAINING Y OR N  
 
Q/C
Date _________________ Data Entry Date
__________________  
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UC Universal Waste Satellite Accumulation
Area/Facilities Audit Supplemental Sheet
Campus __________
Site ____________________________
Building/Room Number ___________________________
____ Auditor _____________________________
Audit Date _________________
Facility Type _________________
PI/Supervisor/Responsible Party
_____________________________________
Department ____________________________
Number of Containers Audited ______
Number of Containers with Violations _____
Training Violation UW SW  


Q/C Date _____________ Data Entry Date
_______________
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Training of Auditors

• Lack of EHS Resources
• Facilities Management Personnel Used By Some
  Campuses
• One Day Trainings October 2001
• Dry Run _at_ UCSF 10 Attendees
• Northern California 46 Attendees
• Southern California 66 Attendees

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Auditor Training

• Audits Done Consistently
• Very Basic Hazardous Waste Management
• How to Complete the Audit Form
• Ensure Violations Corrected ASAP
• Interactive Training
• How to Deal with Laboratory Personnel
• How to Complete the Audit Form

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Hazardous Waste Self Audits

• Mid-October to December, 2001
• First Week Daily Meeting with Auditors
• Ensure Violations Corrected ASAP
• QA/QC Audit Sheets Prior to Data Entry

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Areas Audited

• Agricultural Operations
• Art Studios
• Athletic Departments
• Clinical Facilities
• Construction Sites
• Department Shops

• Facilities Management
• Laboratories
• Photo Processing Areas
• Printing Reproduction
• Power Plant
• Waste Accumulation Areas

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Hazardous Waste Audit Database

• UCSF IT Personnel Worked with HWAG
• Designed a Webpage Data Entry Program
• Check Box/Pull Down/Select Items
• From Data Entry Could Generate
• Waste Codes
• State Federal Regulations for Violations
• Data Entry QA/QC Added to Program

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Compliance Incentive Project Report

• Introduction Written By UCOP
• Each Campus Wrote Their Own Report
• Root Causes
• Individual Campus Corrective Measures
• March 2002 Met with EPA, DTSC CUPA
• Oral Presentation on What Was Done
• Reports Provided to US EPA DTSC
• Copies of Reports Later Mailed to CUPAs

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Status of Compliance Incentive Project

• August, 2002 US EPA Letter Requesting
• Clarification of Certain Violations/Abatement
• Status of Implementation of Corrective Measures
• March, 2003 Call from US EPA
• Clarification of Waste Codes
• Clarification on Abatement of Violations

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Issues/Lessons Learned

• 80 Violations- Labeling
• Facilities Management - Large Number of
  Violations for Certain Campuses
• 1.2 Million (16,000 Hours _at_ 75/Hour)
• Disclosure Policy
• Every Container
• Repeat Violation
• Dual Jurisdiction

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UCSF Corrective Measures

• Waste Tag Poster
• Training
• Biennial
• On-Line
• Facilities Management (FM)
• Letters to Department Chair
• Quarterly Audit of FM Areas
• Deficiency Form

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Questions???