Engaging Community Colleges A First Look

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2008 General Orientation Conference Call New
Participants-CCSSE and CCFSSE
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Procedure Guide

• Web site http//www.ccsse.org/members/procedure.cf
  m

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• Campus Coordinator and Survey Administrator Roles

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• January Conference Calls - Course Master Data
  File (CMDF) and Sampling
• Census date
• Include for credit classes only in CMDF
• Exclude from your CMDF
• non-credit classes
• dual-enrollment courses offered entirely to high
  school students
• distance learning classes including practicums,
  clinicals, internships and co-ops
• lower-level ESL classes
• lab sections associated with a lecture
• individual instruction
• individual study or self-paced classes from the
  data file

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Sample Approval Process

• When to send Submit CMDF as an Excel file to
  your liaison after your census date
• Sample CMDF Appendix J, Page 24 in Procedure
  Guide
• CCSSE sends college random sample (Feb 11-Mar 14)
• College approves sample, CCSSE begins building
  class packets

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• Target sample size 160

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Communications

• Presidents Memo
• When to send January
• Template Appendix E, Page 19 in Procedure Guide
• Deans Memo
• When to send February though mid-March
• Template Appendix F, Page 20 in Procedure Guide
• Scheduling Memo
• When to send February through mid-March
• Template Appendix G, Page 21 in Procedure Guide

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• Survey Packet Materials
• Each sampled course will have an envelope that
  contains
• Class Information Sheet (Appendix L, Page 26 in
  P.G.)
• Survey Administration Script (Appendix A, Page 14
  in P.G.)
• CCSSE Program Code Sheet (Appendix M, Page 28 in
  P.G.)
• CCSSE Additional Questions Sheet or combination
  CCSSE Additional Questions and Individual
  College/Consortium Questions Sheet
• Surveys
• You will also receive pencils, 100 extra surveys,
  UPS return shipping labels, and neon labels

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• Survey Administration Process
• Survey takes between 35-45 minutes to complete
• Survey must be completed in 2 pencil
• Deadline for receiving surveys MAY 21

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• Post Administration
• Return completed surveys and corresponding
  Community College Student Report Information
  Sheet to CCSSE in envelopes in which they arrived
  to you.
• You do not need to return unused surveys, Program
  Code Sheets, pencils, or Supplemental Questions
  Sheets to CCSSE.
• UPS shipping labels-if you lose them or need
  more, contact your liaison

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Survey Administration Process-CCFSSE

• Presidents Memo for CCFSSE
• When to send mid- to late Feb
• Template Appendix C, page 9 in CCFSSE Guide
• E-mail invitations sent by CCSSE
• When sent March 3, March 24, April 14, or May 5
• Campus contacts will choose date in January
  during Data Verification
• Process
• Campus contacts will be notified that invitations
  have been sent
• Sample Invitation Appendix B, page 7 in CCFSSE
  Guide
• Campus Contact checks response rates and follows
  up with non-responders
• Deadline for completed online surveys MAY 21

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CCFSSE

• Faculty email addresses must be included in the
  colleges Course Master Data File.
• Verify email faculty email addresses by sending
  out a test message before submitting the
  colleges Course Master Data File.
• Ensure that the sending address
  crumpley_at_ccsse.org will not be blocked by the
  colleges email server or spam-blocking
  software.

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CCSSE DELIVERABLES

• Institutional Reports by July 31st
• Preview an Institutional Report
  http//www.ccsse.org/join/preview.cfm
• National Report in November
• Preview 2007 National Report on Web site
  http//www.ccsse.org/publications/publications.cfm
  

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INSTITUTIONAL REPORT
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Questions?