Marine Patrol Grant Administrator Training

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Marine PatrolGrant Administrator Training

• Alum Creek
• Delaware, Ohio
• May 21, 2008

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Welcome

• Introductions
• Pam Dillon, Chief
• Mike Quinn, Deputy Chief
• Cindy Bellar, LE/SAR Coordinator
• Tammy Terry, Data Analyst
• Monique Kirtley, Grant Coordinator

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Tracking Efforts

• Federal Government reauthorizes the Recreational
  Boating Safety (RBS) Program
• The USCG justifies and secures funding for the
  Recreational Boating Safety (RBS) Program every 5
  years
• RBS Program Dollars are managed by the USCG

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Tracking Efforts

• States apply to USCG for RBS Program dollars each
  year
• Since 2005, States required to submit Performance
  Report Part II prior to approval of their RBS
  grant application
• This report captures specific activity used to
  measure States performance and to justify
  reauthorization of future RBS funds
• Ohios Performance Report did not fully capture
  the activities of its Marine Patrols

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Tracking Efforts

• RBS Program Grant Registration/Titling Fees
  of State Motor Fuel Tax Primary Sources of DOW
  Revenue
• Marine Patrols apply to DOW for assistance
• Available assistance is determined by total
  Revenue

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Tracking Efforts

• The revised Year-End Activity Report will capture
  information needed for the Performance Report
• Set-up as a fill-in form in MS Word
• Accuracy is important
• Reauthorization of RBS Program dollars is
  achieved by justifying need for the funding
• The combined activities of all the States and
  their subsidiary programs provide justification
• Level of assistance provided through the Marine
  Patrol Assistance Grant Program is determined in
  part by your performance

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Todays Agenda

• Review revisions to the Year-End Activity Report
  and Guidelines
• Review the available tools
• Review the new deadline for the Year-End Activity
  Report
• Questions along the way
• Electronic Polling National Survey

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Year-End Activity Report

• A. OPERATIONS
• 1. Marine Patrol Operation Dates Marine patrol
  program starting and ending dates.
• 2. Boat Patrol/Vessel Safety Inspection Dates
  Starting and ending date of boat patrols and/or
  courtesy vessel safety inspections.

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Year-End Activity Report

• B. EQUIPMENT
• Boat Log Hours Total hours a patrol boat was
  under operation for marine patrol activities.
  One way to determine this is to track engine
  hours at the beginning and end of the patrol
  season. Record the total hours each engine was
  operated as applicable. For example, if at the
  beginning of the patrol season the engine hours
  were 150.7, and, at the end of the season this
  figure was 275.2, the total engine hours (total
  hours boat operated) is 275.2-150.7 124.5
  hours.

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Year-End Activity Report

• C. PROGRAM HOURS
• NOTE Hours reported only count toward one
  category. Do not duplicate or overlap hours from
  one category to the next. For example, Boat
  Patrol Hours may not double as Education Program
  Hours or vice versa. Another example,
  Investigation Hours may not double as Land Patrol
  Hours or vice versa.

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Year-End Activity Report

• C. PROGRAM HOURS
• Boat Patrol Hours Total hours that officers
  were on a patrol boat and actively engaged in one
  or more of these activities enforcing watercraft
  laws, conducting stops, assisting boaters,
  conducting search and rescue (SARS) operations,
  towing disabled boats, responding to boating
  emergencies, and handling boater complaints. In
  the event of a two-officer patrol unit, total the
  hours for each officer. For example, if two
  officers are on boat patrol for four hours, the
  total Boat Patrol Hours for that shift would be
  eight hours.

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Year-End Activity Report

• C. PROGRAM HOURS
• Land Patrol Hours Total officer hours on
  shore, in a vehicle, or on foot - patrolling boat
  access areas. This should be strictly related to
  conducting marine patrol activities.

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Year-End Activity Report

• C. PROGRAM HOURS
• Investigation Hours Total officer hours
  conducting boat accident investigations,
  interviewing witnesses, conducting stolen boat,
  motor and marine equipment theft investigations,
  and completing investigative forms (i.e., Boating
  Accident Report, Watercraft Accident Report,
  Boat/Motor Theft Report, Report of Investigation,
  etc.).

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Year-End Activity Report

• C. PROGRAM HOURS
• Ramp/Dock Vessel Safety Inspection Hours Total
  officer hours conducting courtesy vessel safety
  inspections (DNR 8254 or equivalent) on shore at
  boat access areas. Include hours checking boat
  rental businesses and inspecting their rental
  boats for proper paperwork, numbering and
  registration, and legally required safety
  equipment.

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Year-End Activity Report

• C. PROGRAM HOURS
• Court Hours Total officer hours attending
  court, traveling to and from court, preparing for
  court, and serving warrants for cases related to
  watercraft violations.

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Year-End Activity Report

• C. PROGRAM HOURS
• Education Program Hours Total officer hours
  preparing for and conducting boating education
  events. This includes speaking engagements,
  making media contacts, meeting with boating
  groups, boat safety and education classes, boat
  shows, etc.

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Year-End Activity Report

• C. PROGRAM HOURS
• Training Hours Total officer hours for basic
  and advanced training received and given as it
  pertains to the marine patrol program. This
  includes the Basic Marine Patrol Training Course,
  Confluence/Awards Banquet, CPR, Basic First Aid,
  training devoted to watercraft law enforcement,
  vessel operation and safety, watercraft OUI
  training, sound level meter training, etc. and
  may include training provided in-house to other
  staff through scheduled training sessions.

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Year-End Activity Report

• C. PROGRAM HOURS
• Administrative Hours Hours spent on
  administrative tasks directly related to the
  Marine Patrol Program including scheduling hours,
  supervisory tasks, and completion of
  grant-related paperwork.

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Year-End Activity Report

• C. PROGRAM HOURS
• Clerical Hours Hours spent on clerical tasks
  directly related to the Marine Patrol Program
  including typing of reports, handling phone
  calls, and other essential office duties.

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Year-End Activity Report

• C. PROGRAM HOURS
• Maintenance Hours Total officer hours
  conducting preventative maintenance, repairs,
  or regular upkeep of marine patrol equipment. Do
  not include hours that a marina, boat dealer,
  and/or repair shop is servicing the agencys
  equipment.

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Year-End Activity Report

• C. PROGRAM HOURS
• Other Hours Include any other hours spent on
  Marine Patrol activities that were not included
  in previous sections. Provide a description of
  these activities in the appropriate space.

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Year-End Activity Report

• D. MARINE PATROL ACTIVITY
• NOTE Marine patrol contacts may only count
  toward one category. Do not duplicate or overlap
  contacts from one category to the next. For
  example, Written Vessel Safety Inspections cannot
  double as Spot Checks or vice versa.

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Year-End Activity Report

• D. MARINE PATROL ACTIVITY
• Written Vessel Safety Inspections The number
  of written vessel safety inspections (DNR 8254 or
  equivalent) that were conducted on the-water and
  at the ramp/marina/dock. Provide the total by
  category and the combined total on the far right.

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Year-End Activity Report

• D. MARINE PATROL ACTIVITY
• Spot Checks The number of checks, for all or
  some of the required safety equipment, where the
  information is not recorded on a written
  inspection form. Vessel information is recorded
  on the patrol log and is noted that a spot check
  was conducted. For partial inspections, check
  for registration numbers and decals, life
  jackets, vessel capacity, and, if required, fire
  extinguisher(s).

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Year-End Activity Report

• D. MARINE PATROL ACTIVITY
• Citations and Arrests The number of citations
  and/or arrests for watercraft or other violations
  that occurred during the course of marine patrol
  activities. A total should be provided on the
  far right a breakdown by the categories
  specified should be included below.

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Year-End Activity Report

• D. MARINE PATROL ACTIVITY
• Warnings The number of written and/or verbal
  warnings issued for watercraft or other
  violations that occurred during the course of
  marine patrol activities. A total should be
  provided on the far right a breakdown by the
  categories specified should be included below.

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Year-End Activity Report

• D. MARINE PATROL ACTIVITY
• Boating Accident Investigations Record the
  number of all boat accidents reported and
  investigated by the marine patrol. Below, record
  only the number of accidents investigated by the
  marine patrol, in which there was a loss of life,
  medical attention beyond first aid, a person
  missing for 24 hours or more, or property damage
  in excess of 500 and for which an Ohio Operator
  Boating Accident Report (DNR 8255) was submitted
  to the Division of Watercraft.

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Year-End Activity Report

• D. MARINE PATROL ACTIVITY
• Search and Rescue Cases The number of SAR
  cases or SAR services rendered to boaters. This
  includes tows, assists to other agencies, body
  recoveries, missing vessels or persons, rescues,
  or other. Other SAR services may include the
  removal of obstructions to navigation,
  navigational aids reports, etc. These should be
  documented on a written report or patrol log.
  Also, please list the number of lives saved
  during these incidents (the number of persons who
  would probably have died if an officer had not
  been on scene and rendered immediate assistance
  e.g. heart attack, shock, hypothermia, fire,
  explosion, serious boat injury accident, serious
  skiing injury, etc.).

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Year-End Activity Report

• D. MARINE PATROL ACTIVITY
• Assists The number of assists to other
  agencies, the general public, or to/for boaters
  (e.g. repairs of navigation lights, tow of
  hazards such as logs or drums, non-emergency
  message delivery, etc. but does not include tows,
  delivery of emergency messages, and search for
  overdue vessels which should be recorded as a
  SAR). List the number of vessels assisted and
  the total number of persons assisted that were
  aboard these vessels.

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Year-End Activity Report

• D. MARINE PATROL ACTIVITY
• Thefts, Incidents or Complaint Cases The
  number of other cases that the marine patrol
  investigated and documented on a report or patrol
  log. Includes cases of theft, complaints, or
  other incidents as they pertain to the marine
  patrol program.

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Year-End Activity Report

• D. MARINE PATROL ACTIVITY
• Boat Rental Checks On the left, provide the
  number of boat rental businesses contacted. On
  the right, provide the number of rental boats
  that were inspected for proper paperwork,
  numbering and registration, and legally required
  safety equipment.

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Year-End Activity Report

• D. MARINE PATROL ACTIVITY
• Education Programs The total number of the
  education programs or events conducted by marine
  patrol officers. If a program or event occurs
  over multiple days only count this as one program
  or event. For example, if one Ohio Boating
  Education Course was taught beginning to end over
  a three-week period (three Tuesday evenings)
  count this as one program.

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Tools

• Daily Marine Patrol
• Activity Report
• Not mandatory but highly recommended
• Best if each person (officers/administrators
  /clerical) staff complete log for each day worked
• Can be used as a patrol log
• Records retention (keep for auditing purposes)

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Tools

• MP Tabulation Spreadsheet
• MS Excel
• Information from the Daily MP Activity Report is
  entered into the spreadsheet
• Can be entered by each individual at the end of
  shift or by an assigned individual at a set time
  each week
• Best if entered immediately or soon after
• How many employees do you have involved with your
  MP program?
• Locked to protect the integrity of the
  spreadsheet
• Final and Protected - MP Tabulation
  Spreadsheet.xls

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Tools

• Contact Tammy, Cindy or Monique for assistance
• We are available to help and we want you to
  succeed
• E-mail tools and revised Year-End Activity Report
• http//www.dnr.state.oh.us/watercraft/grants/

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Deadline

• Year-End Activity Report must be postmarked by
  December 1
• This will allow DOW to include MP activity in the
  RBS Program grant application
• No extensions will be granted

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• QUESTIONS?

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• 5-Minute Break
• THEN
• Electronic Polling

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Final Words

• Thank You!
• Safe Travels