Collective Management

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Collective Management Sheila Balboni Executive
Director Community Partners, Inc. Presentation
to Region I Child Care Conference Wednesday,
September 29th For information, contact
sbalboni_at_thecommunitygroupinc

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The Community Group, Inc.
The Community Group, Inc. is made up of
Community Day Care, Inc.-1969 Child Care
Circuit-1982 Community Day Charter Public
School-1995 Community Partners
Incorporated-2003
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The Community Group, Inc.
Business Office
Child Care Circuit Parent, Provider Resource
Program
Community Day Charter Public School
Community Day Care, Inc. Child Care Programs
Child Care Circuit Resource Referral
Community Partners, Inc. Consultation Best
Practices
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Business Office Functions Financial
Management Accounts
Receivable/Accounts Payable
Billing Fee Collection
Petty Cash Budgeting Monthly Financial
Statements Payroll Reports Grant Monies
Management Audits
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Business Office Functions
Information Technology Network
Administration Technical Support Hardware
and Software Purchasing and Installation Web
Site Management Systems Design
Human Resources Staff Recruiting
Orientation Personnel Practices
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Business Office Functions
Development/Fundraising Grant Writing
Government, Private Foundations, Corporations
and Individuals Professional Development Care
er Counseling Credentialing Advocacy for
Non- English speakers Data Analysis Analyst
Provides a Variety of Reports to Managers
Customer Satisfaction Levels, Spending Trends,
Public School Standardized Test Analysis etc.
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Business Office Functions

Marketing Promotional Materials Advertising
Branding Outreach Benefit Administration Chil
d Care Health Disability Pension Life
Insurance
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Benefit to Agency-Administrative Savings
Campus Learning Center- A Program of The
Community Group, Inc. Enrollment
50 Pre-schoolers During the Day and 25 in the
Evening Based at the Local Community
College Employer Supported through Rent
Subsidy Fully Enrolled and
Financially Solvent
Accredited by the NAEYC Center
Accommodates Student Schedules Open
700 am-900 pm
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Benefit to Agency-Administrative Savings
Combined Administrative Overhead for Day and
Evening Program at Campus Learning Center with
Collective Management Model 55,729 Comparative
Services Costed out on Part-Time
Basis Bookkeeping/Accounting 20,800 Fundraisi
ng 10,000 Fee Collection/Intake 12,480 Cl
erical 8,000 Audit
5,000 Insurance if Stand Alone
8,000 (Differential) IT (Required by State
Funding) 2,500 Human Resources/Benefit
Admin. 5,000 Total 71,780 Cost
Savings 16,051
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Benefit to Agency-Administrative Savings
Operations Manual Covers All Policies and
Procedures for Programs and Business
Office Time Saving Licensing
Prototype Sampling of Topics By-Laws Human
Resources Hiring, Evaluation, Personnel
Policies and Staff Policies Agency Policies
and Procedures State Licensing
Templates/Policies
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Benefit to Agency-Administrative Savings
Bulk Purchasing Fuel Childrens
Supplies Office Supplies/Cleaning
Supplies Transportation Food Public
Reporting Requirements Cost
Control Easier Cost Projection Accountab
ility
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Benefits to Agency-Financial
Cash Stability Accumulation of Working
Capital Renewal and Asset Maintenance
Account Avoidance of Debt
Tight Business Office Fee
Collection System Marketing
Counseling and Support Services to
Ensure Enrollment Team Approach
amongst Child Care Sites to Place
Children
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Benefits to Agency-Staff Professional Support
Peer Support Cross Program Training Leaders
hip Skill Building Access to Consultants
with Shared Cost Fundraising and Professional
Development Flexibility in Funding
Streams Raising Building Funds for Mixed use
Buildings Large Impact Numbers to Please
Funders
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Benefits to Agency-Quality Services
Improved Models Laboratory Concept- Best
Practice Dissemination through Training
Division Education as a Focus for Line
Managers Shared Services- Substitutes,
Psychological, Social Workers,
Educational Consultants NAEYC, NSACCA and
MCAS
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Management
Entrepreneurial Spirit Learn from Successful
Businesses, Educational Organizations
etc. Keep an Eye on the Changing Environment
Fee for Service is Good Not Only Publicly
Funded but Private Customers not Clients Many
Locations Allows for Customer Choice and
Diversity
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Management
Responsive and Communicative Decisions are
Not Top Down Shared Principles which Inform
Agency Culture Set Clear Standards and
Goals Management by Objective High
Expectations with Support and
Encouragement Accountability for Each
Division, Must Break Even Planning and
Thoughtful Considerations in Times of Change
Work Hard
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Community Partners Incorporated Enhancing
Educational Quality Through Innovative Training
Models and Resources Sheila Balboni Executive
Director sbalboni_at_communitypartnersinc.org 190
Hampshire Street Lawrence, MA 01840 (978)
682-6628 www.communitypartnersinc.org