Risk Management

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Risk Management

• Spring 2007
• Keep it real
• Keep it safe
• Keep it real safe

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Why do we do this?

• To keep our members safe
• Brotherhood/Sisterhood
• Create a healthy social environment
• Ensure the future of our Greek community
• Maintain our right to a self governing body
• To have fun!

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People who are depending on YOU!

• Parents/Families
• Chapter Brothers/Sisters
• University
• Alumni
• National Office
• Other chapters on campus
• Advisors
• Future students

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Risk Management Applies to

• Co-sponsored events
• Humorology and Greek Week
• Socials
• Philanthropies
• Living Environment/Chapter Facility

Basically.anything involving your chapter
and/or its members
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Responsibilities

• Ensuring the safety of your brothers/sisters and
  guests
• Following party procedures
• Making sure your facility is safe
• Seeing that your chapter abides by your chapters
  insurance policy
• Watching out for your new members
• Panhellenic and IFC have a zero tolerance policy
  for hazingits the risk manager and new member
  educators job to ensure the new members
  safety!!!
• At socials, its important to watch out for
  younger members/actives or guest who may find
  themselves in trouble with alcohol.
• Staying sober at social events-minimizes problems
  should law enforcement officers become involved,
  controls over-consumption, ensures situations
  dont get out of hand

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Co-sponsorship

• Alcohol Resolution 2000
• Sorority Chapters may not co-sponsor any event
  at a fraternity facility where alcohol is
  present.
• Ways to establish co-sponsorship include, but are
  not limited to
• contributing money to an event
• advertising an event with a chapters letters or
  name affiliated with it (t-shirt, booklet, etc.)
• sending e-mails promoting an event via a list
  server, flyer, etc
• talking about an event at a chapter meeting

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Greek Week Humo

• Greek Week Humo Pairing Events ARE considered
  co-sponsored events (cast parties, pomping, etc.)
  and ALL chapters in the pairing are held
  responsible for any and all violations.
• Fraternities are expected to follow sorority
  policies, or the strictest chapters policy.
• This means NO ALCOHOL, unless at a 3rd Party
  Vendor.

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The perception of co-sponsorship

• Perception can play a large role in defining
  co-sponsorship as well. How an event appears
  from an outsider looking in contributes to what
  constitutes a co-sponsored event. In a court
  case, this gray area is NOT a loop hole. If it
  looks like a fraternity/sorority event to a jury,
  they WILL hold the chapter/national office
  accountable.
• By the IFC Constitution, a party is defined as
  any event endorsed or sponsored by a fraternity
  or sorority where more than 20 participants are
  not members of the host organization.
• An invite party shall include any party in which
  non-members are individually invited and who
  appear on a typed guest list at the entrance.
  This guest list is to remain at the entrance for
  the duration of the party and is to be the
  document determining admission by party monitors.
  
• All events require a social contract, as well as
  a few other things

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Socials

• Social contracts
• www.uwgreek.com
• ALWAYS due on the Wednesday prior to the event
  by 5 p.m. This never changes. Your chapters
  will be fined twenty-five dollars per day they
  are late.
• No contract in at the time of the event200 fine
  J-board referral
• Each chapter participating in an event is
  required to submit a social contract.
• First contracts due this Wednesday, September
  20th, 5 pm
• Halloween contracts and guest lists are due
  October 11th, 5 pm
• Third party vendor
• This could include a hotel or restaurant but NOT
  a bar, check the vendors license! At least 51
  of their sales must come from food sales.
• Guest Lists
• All social events require a guest list. No social
  function is to be considered an open event.
• The guest list must be typed ahead of time and
  names are NOT to be added at the site of the
  event.
• Non-salty foods and non-alcoholic beverages must
• be available in plain sight.

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Socials (contd)

• Parties end at 2 a.m.- no exceptions
• Be sure to have sober monitors around for the
  entire night including one at the door and behind
  the bar (for fraternities)
• Be sure to have sober monitors, in addition to
  yourself, and a sober bartender
• Do not only use pledges/new members as sober
  monitors
• 1 sober monitor per 50 people-however a minimum
  of 3 sober monitors at any event
• Sober Monitor duties include (but are not limited
  to)
• Monitor potential overcrowding of the party at
  the door in compliance with the city fire
  ordinance.
• Stop those leaving a party from taking any
  visible alcoholic beverages with them. If people
  are outside, fences should enclose the party.
• No alcohol will be served after 200am.
• Monitors from all participating organizations
  will be available throughout the party to escort
  guests home.
• Watching out for guest and members
  over-consumption of alcohol, underage drinking
  and safety needs.

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Socials (contd)

• Have your paperwork filed prior to the event
• Emergency contact/medical information for all
  chapter members
• Social Contract
• 3rd party vendor contract/check vendor
  licenses/contract with Security Company
• Note Get what you expect out of 3rd Party
  Vendors Security Companies IN WRITING
• Carry all necessary numbers with you at all
  events and keep them clearly posted (i.e.-
  police, detox, cabs, etc)
• Keep party themes and décor appropriate

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Socials (cont)

• No pre-mixed drinks if youre allowed to have
  hard alcohol
• 21 means 21 period. No serving underagers
• The bar should be an enclosed space with 3 sides,
  alcohol can only be stored behind the bar
• Alcohol is NOT for sale, except _at_ a 3rd party
  vendor, nor is charging admission to a party
  acceptable
• Chapter funds can NEVER go towards purchasing
  alcohol
• NO drinking games
• NO alcohol should be present at ANY new member
  activities

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Social (cont)

• One main door for entrance exit in fraternity
  houses, all other exits should be emergency exits
  only
• Occupancy should NEVER exceed room capacity (99
  people for most chapters )
• Any party over 200 people or involving two
  chapters must have professional security.
  Security is NOT a substitute for sober monitors.
• You must allow IFC/Panhel to enter immediately
• Cooperate with law enforcement

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Must have a Posted Sign

• Phone s for 2 licensed taxi services
• Police ph.
• Fire Department ph.
• Safe Walk ph.
• (Were giving you one. Theres no excuse for not
  posting it.)

See Fluorescent Sheet Provided
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Admission into a party

• ID identifying legal age
• ID identifying UW-student status
• If not a UW-student, identified on guest list as
  out-of-town guest.
• Method of identifying labeling legal age at
  MAIN entrance, wristbanding or a unique hand
  stamp
• MUST BE ON THE GUEST LIST
• At least one monitor from each participating
  organization will be present at the entrance
  throughout the duration of the party.
• Serving to minors (under 18)FELONY

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Sample Guest List

• Brother Smith
• Suzi-Q Smith (out of town guest)
• Elle Woods
• Joe Schmoe
• Brother Doe
• John Doe (out of town guest)

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Members of FIPG

• Alpha Chi Omega Pi Lambda Phi
• Alpha Epsilon Phi Sigma Alpha Mu
• Alpha Phi Sigma Pi
• Delta Delta Delta Zeta Beta Tau
• Delta Gamma Zeta Psi
• Kappa Alpha Theta
• Alpha Epsilon Pi
• Delta Upsilon
• Phi Kappa Tau
• Phi Delta Theta

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Other Chapters Insurance that are comparable
with FIPG (also need to use BYOB)

• Delta Tau Delta
• Kappa Sigma
• Sigma Chi (can have hard alcohol, not over 100
  proof)
• Sigma Phi Epsilon
• Tau Kappa Epsilon

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FIPG states

• The possession sale, use or consumption of
  ALCOHOLIC BEVERAGES, while on chapter premises or
  during a fraternity event, any situation
  sponsored or endorsed by the chapter, or in any
  event an observer would associate with a
  fraternity, must be in compliance with ANY and
  ALL applicable laws of the state, province,
  county, city and institution of higher education,
  and MUST comply with either BYOB or Third Party
  Vendor Guidelines.

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BYOB

• Each person brings their OWN alcohol. Chapters
  are PROHIBITED from providing or serving alcohol
  to guests.
• Options are available to hold or store guests
  beverages during the event.
• Guests and members can only bring in 6 beers or 4
  wine coolers, per person.
• NO Hard Alcohol

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Distribution

• No bottles may leave the bar area
• No glass may leave the bar area
• All beer cans MUST be opened in front of the
  guest
• All drinks MUST be mixed in front of the guest,
  NO pre-mixed drinks
• NO SHOTS
• All bartenders MUST be sober!!!

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• Failure to comply with or recognize any of the
  following stipulations can result in your chapter
  being brought before the Judicial Board and
  leaving your Chapter members vulnerable in a
  Court action.

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Philanthropies

• Money can NOT be exchanged when alcohol is
  served- go to a third party vendor
• Alcohol cannot be present at ANY co-sponsored
  philanthropy at a fraternity house
• Even though you are not the Philanthropy Chair
  this will apply to your chapters and it is your
  responsibility to make them aware of it

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1 Reason Chapters/Greek Communities Close

• OVER CONSUMPTION!!!
• Ways to avoid bad things from happening to your
• chapter, your members or your guest
• 1. Dont over serveBe aware of peoples limits.
  
• 2. Encourage members not to drink prior to
  events. Your chapter can be held liable for
  people who show up intoxicated to an event.
• 3. Dont give alcohol as gifts to new members or
  have missions involving alcohol.
• 4. If someone has had too much to drink and you
  even slightly suspect alcohol poisoning take them
  to the hospital. Only a trained professional can
  make that call.
• 5. If things get out of control, shut a party
  down or call the police.

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Signs of Alcohol Poisoning

• Person is unconscious or semi-conscious and
  cannot be awakened.
• Cold, clammy, pale or bluish skin
• Slow or irregular breathing
• Vomiting while sleeping or passed out, and not
  waking after vomiting.
• There may be other signs as well, when it doubt
  get medical help!

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Know Your Chapters IFC/PHAs Policies!!!I
didnt know or no one told me is NOT a valid
answer!!!Call your National Office with ?s or
shoot us an email
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• It is also YOUR responsibility to make ALL
  members of your respective chapters aware of
  these policies!!!
• Do this presentation for your
• entire chapter, including new members!

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Remember

• NOT FOLLOWING POLICIES/LAWS WILL MAKE YOUR
  INSURANCE
• NULL VOID!!!

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Other behaviors that can put your chapter at risk
(individual/chapter behaviors)

• Pranks
• Defacing property
• Stealingfelony charges
• Fights
• Sexual Assault
• Hazing
• Disorderly conduct (i.e. public urination)

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Personal Safety

• Avoid walking alone at night
• Groups of 3 or more
• Avoid using routes that are
• Isolated
• Have limited communication opportunities
• Have limited escape routes
• DO NOT USE BACK ALLEYS BY YOURSELF EVER!!!
• Turn that iPod down or use only one earbud
• Cellphones are not force fields (even the cool
  ones with MP3 players)
• Install exterior lights to spook the bad guys
• We are all here for one another. Help a brother
  (or sister) out, man.
• Dont make yourself an easy target
• Situational awareness
• Call the police whenever you are in doubt

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Tough Times

• Chapter President and Risk Mgmt. are also the
  go-to people in times of a death, tragedy, or
  Court action
• Know your chapters crisis plan (if you dont
  have one, make one).
• The president is in charge, he/she should be the
  only one speaking for the chapter
• Always close down the chapter until a plan of
  action has been determined.
• Notify the University/National Office
  immediately!!!

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Use your resources

• We are here for you! Let us know if your chapter
  needs more education if you have questions, are
  bored/lonely, etc...

Officer Tony Fiore, City Police LaVar Charleston,
Campus Safety Coordinator University Health
Services Dean of Students Taxi Cabs Hospital
Emergency Room
Barb Kautz- Greek Advisor Jeff Benson-Greek
Advisor Katie Trier- Panhel RM Ravi Shah-IFC
RM Sarah Anderson-Panhel President Eli Gratz-IFC
President
All of these numbers are printed on your handouts.