Associate Test Coordinator

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Associate Test Coordinator

• Duties and Responsibilities

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Spring 2008SBA, Science SBA, HSGQETest
Administration
Associate T. C.
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Spring 2008 SBA HSGQE School Receipt of
Materials
Associate T. C.

• Notify the DTC if any materials are missing or
  damaged, or if you need additional materials. The
  DTC will notify DRC.
• If you receive additional materials from the DTC,
  record the materials received and the security
  numbers on the last page of the School Security
  Checklist.

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Spring 2008 Test Administration
Associate T. C.

• Check Your Test Materials
• For Associate (building) Test Coordinators who
  prepare test materials
• Test Administration Directions
• Test books/answer booklets for your testing
  group(s) with a precode label or district/school
  label on each book
• Do Not Score labels
• Do Not Disturb sign (not provided by DRC)

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Grades 3-9 RWM SBA Materials
Associate T. C.

• Grades 3 4
• Reading Form B Test Book
• Writing/Mathematics Form B Test Book
• Grades 5-9
• Reading/Writing/Mathematics Form B Test Book
• Reading/Writing/Mathematics Form B Answer Booklet
• The number and letter in the upper right corner
  of the test book and the answer booklet MUST
  match.

Test Book
Answer Book
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Science (Grades 4, 8, 10) SBA Materials
Associate T. C.

• One form for all grades
• Grade 4 Form A Test Book (4SA)
• Grade 8 Form A Test Book (8SA)
• Grade 10 Form A Test Book (10SA)
• Make sure students are given correct forms in
  accordance with their grade level.
• Precode labels should have correct info.
• Double check students without precode labels.

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Grade 10 SBA-HSGQE HSGQE Retest Materials
Associate T. C.

• Grade 10 SBA-HSGQE one form
• Reading Form D Test Book
• Writing/Mathematics Form D Test Book
• HSGQE Retest
• Reading/Writing/Mathematics Form D15 Test Book

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Grades 3-9 SBA Accommodated Materials
Associate T. C.

• Large Print Test Books (separate by subject)
• Braille Test Books (separate by subject)
• Transcribers will be required to transcribe
  students responses into a Form B test
  book/answer booklet.

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Science SBA (Grades 4, 8, 10 Accommodated
Materials
Associate T. C.

• Large Print Test Books
• Braille Test Books

Transcribers will be required to transcribe
students responses into a Form A test book.
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Grade 10 SBA-HSGQE HSGQE Retest Accommodated
Materials
Associate T. C.

• Large Print Test Books (separate by subject)
• Braille Test Books (separate by subject)
• Audiotapes
• Writing and Mathematics for Grade 10 SBA-HSGQE
• Reading (EED approved Modified HSGQE ONLY),
  Writing, and Mathematics for HSGQE Retest

Transcribers will be required to transcribe
students responses into a Form D (Grade 10
SBA-HSGQE) or D15 (HSGQE Retest) test book.
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Spring 2008 SBA HSGQE Accommodated Materials
Associate T. C.

• If a student uses a Large Print or Braille test
  book, or has keyboarded his/her responses, school
  staff must transcribe verbatim the students
  responses into a standard test book/answer
  booklet.
• Test books/answer booklets must bear the
  signature(s) of the transcriber(s) and the
  transcription date on the inside front cover.
• Its NOT permissible to insert, adhere, staple,
  or clip a keyboarded response into a test
  book/answer booklet.

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SBA HSGQELabeling Test Books/Answer Booklets
Associate T. C.

• All test books and answer booklets must have a
  label applied before the test books are used by
  students.
• Test books/answer booklets that do not have a
  precode label or district/school label will be
  considered unused and will NOT be scored.
• Manual scoring of test books will be at district
  expense (150/per content area)

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SBA HSGQE Labeling of Reading and
Writing/MathematicsTest Books
Associate T. C.

• Two sets of precode labels are produced for
  students in grades 3 and 4. One should be placed
  on the reading test book, and the other should be
  placed on the writing/mathematics test book.
• Two sets of precode labels will be produced for
  students taking the grade 10 SBA. One should be
  placed on the reading test book and the other
  should be placed on the writing/mathematics test
  book.

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SBA HSGQE Labeling of Reading and
Writing/MathematicsTest Books
Associate T. C.

• For grades 3, 4, 10, if a precode label is used
  on one test book and a district/school label is
  used on the other, the student-identifying
  information must be bubbled exactly as printed on
  the precode label.
• If district/school labels are used on both books,
  the student-identifying information must be
  bubbled exactly the same way on both books.

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SBA HSGQE Labeling of Test Books/Answer
Booklets
Associate T. C.
Apply each label to the front cover of the test
book/answer booklet in the box containing the
words ATTENTION Apply label here. Be sure to
use only SBA labels on SBA materials, Science SBA
labels on Science SBA materials, HSGQE labels
on HSGQE materials.
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Spring 2008 Precode Labels
Associate T. C.

• White Precode labels are produced for each
  student who appears in DRCs Online Precode
  System at 500 PM Alaska time on January 22,
  2008.
• Each Assessment is identified on the precode
  label.
• If a precode label is used, the bubbles on the
  front cover of the test book/answer booklet
  should not be filled in.

Precode Label
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Spring 2008 District/School Labels
Associate T. C.

• District/school labels are provided for students
  who do not appear on the precode file.
• If a district/school label is used, all bubbles
  on the test book/answer booklet cover MUST be
  filled in.

District/School Label
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Color Coded District/School Labels SBA, Science
SBA, HSGQE
Associate T. C.
Use ONLY the colored label designated for the
assessment. Labels are NOT interchangeable

• Tan District/School labels for the RWM SBA
  (grades 3-9).
• Pink District/School labels for the Science SBA
  (grades 4, 8, 10).
• Yellow District/School labels for the Grade 10
  SBA-HSGQE HSGQE Retest.

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Spring 2008 Do Not Score Labels
Associate T. C.

• Use a Do Not Score label if
• a pre-code label was placed on test booklet but
  student didnt show up for testing.
• a label was placed inappropriately (e.g.,
  misaligned, wrong label) on a test booklet.

Place a Do Not Score label in the preprinted
box and use a new test book or answer booklet for
that student.
Label Not Aligned
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Do Not Score Labels Specifically Color Coded to
Each Assessment
Associate T. C.
Labels are NOT interchangeable

• White (with a Tan bar) RWM SBA (Grades 3-9)
• White (with a Pink bar) Science SBA
• White (with a Yellow bar) Grade 10 SBA-HSGQE
  HSGQE Retest

HSGQE Do Not Score Label
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RWM SBA (Grades 3-9) Administration
Associate T. C.

• Length of Exam
• The RWM SBAs will take approximately two to four
  hours per day for most students.
• The test is not timed.
• Suggested Session Schedule for RWM SBAs
• Grades 3 4 Take a 5-10 minute break after 40
  minutes of testing.
• Grades 5-9 Take a 5-10 minute break after 60
  minutes of testing.

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Science SBA (Grades 4, 8, and 10) Administration
Associate T. C.

• Length of Exam
• The Science SBA will take approximately 60-70
  minutes for most students.
• The test is not timed.
• Suggested Session Schedule
• A break is given after 30 minutes of testing.

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Grade 10 SBA-HSGQE HSGQE Retest Administration
Associate T. C.

• Length of Exam
• The Grade 10 SBA-HSGQE and HSGQE Retest will take
  approximately two to four hours per day for most
  students.
• The test is not timed.
• Recommended Testing Schedule
• Take a 2 minute stretch break after the first 60
  minutes of testing.
• Take a 10-15 minute break after the next 60
  minutes of testing.

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SBA Scheduling Parameters
Associate T. C.

• Each district MUST designate district-wide test
  days.
• Districts must communicate to their schools which
  days they will be administering the SBAs by grade
  and content area.
• Districts must follow the designated test order
  reading (first), writing (second), mathematics
  (last).
• The Science SBA shall be administered to students
  in grades 4, 8, and 10 after reading, writing,
  and mathematics SBAs are completed.

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SBA Scheduling Parameters
Associate T. C.

• Districts are NOT required to set the testing
  schedule on consecutive days during the test
  window.
• Students who are not able to take the SBAs on the
  districts designated test days may take the SBAs
  on any of the days that follow within the test
  window.
• No SBA may be administered prior to March 31 or
  after April 14, 2008 including any accommodated
  testing for students with disabilities.

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Grade 10 SBA-HSGQE HSGQE Retest Schedule
Associate T. C.

• Schools must administer the exams as follows
• Reading on April 1
• Writing on April 2
• Mathematics on April 3
• Regulation does not permit variations on this
  schedule.

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Spring 2008 School Return of Materials
Associate T. C.

• After testing is complete, check students test
  books/answer booklets and ensure the following
• A precode label or district/school labels IS
  APPLIED TO ALL TEST BOOKS THAT ARE TO BE SCORED.
• The Teachers Use Only field is filled in with
  any code(s) applicable to the student.
• You must consult your DTC before invalidating any
  test.
• You must consult your DTC before filling in the
  Modified bubble.

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Spring 2008 School Return of Materials
Associate T. C.

• Inventory the materials and record the
  information on the School Security Checklists or
  SBA Classroom Site Secure Materials Inventory
  List (RWM SBA (grades 3-9) and Science SBA
  (grades 4, 8, 10) only).
• Make two copies. Forward one copy to your DTC and
  place the other copy in box 1 of materials being
  returned to DRC.
• Return all boxes to your DTC.

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