Field Visit Coordinator

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Exotic Disease Response (EDR) Training

• Field Visit Coordinator

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Training Agenda

• During this session we will cover the following
  processes
• Organise Surveillance Field Teams
• Schedule Surveillance Visit
• Prepare for Surveillance Visit
• Conduct Surveillance Visit
• Evaluate and Record Surveillance Visits

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Session Outcomes

• At the end of this session you should be able to
• organise surveillance field teams
• deliver briefings / debriefings to surveillance
  teams
• prepare for and schedule surveillance visits
• conduct visits and complete visit documentation
• make a diagnosis after receiving lab results, and
• verify stand down requirements.

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Surveillance Process
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The Role of a Field Visit Coordinator in an
Exotic Disease Response

• Management of field teams
• Escalation and consultation with Investigations
  Coordinator
• Briefing field teams
• Reporting to Surveillance Manager
• Standing down resources

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Escalation Path
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Organise Surveillance Field Teams
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Organise Surveillance Field Teams

• At the end of this topic you should be able to
• provide the necessary information for the
  Administration Officer to enter teams into IRS

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Schedule Surveillance Visit
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Schedule Surveillance Visit

• At the end of this topic you should be able to
• describe how visits are authorised in IRS
• explain how the Administration Officer assigns
  visits to teams in IRS
• complete the Schedule Surveillance form

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Authorising Surveillance Visits in IRS

• How properties are placed under surveillance in
  IRS
• Public Report
• Within Buffer Zone
• An IRS association to an Infected Property
• Qualifying Trace
• Bulk Request by Intelligence Group, e.g. plume

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Assigning Surveillance Visits in IRS
The same visits presented on the map
List of authorised visits in Risk order
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Prepare for Surveillance Visit
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Prepare for Surveillance Visit

• At the end of this topic you should be able to
• brief the teams on latest disease information,
  policy changes and issues of concern

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Delivering Briefings

• Briefing should be relaxed and reasonably
  informal, and
• Brief Only the information that they need
• Clear Avoid unfamiliar technicalities, acronyms
• Interesting Use examples that the group will
  recognise
• In control Arrange the group so that you are
  its focus
• Confident Stick to the information, relax

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Surveillance Briefings Key Points

• Are a method of getting the key information to
  people regularly and quickly
• Follow a consistent agenda
• Highlight Changes especially policy
• Is a two way process not just about informing
  people but listening and responding to questions
  and concerns
• Contain important points from training

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Non-Negative Results from Field Activities

• There are three circumstances in which a Field
  Team
• Leader will refer suspected cases for a decision
• When the Field Veterinarian reports clinical
  signs from a farm
• When clinical signs are discovered at
  surveillance visit debriefing
• After evaluating lab results

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Conduct Surveillance Visit 1 of 3
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Conduct Surveillance Visit 2 of 3
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Conduct Surveillance Visit 3 of 3
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Evaluate and Record Visit 1 of 2
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Evaluate and Record Visit 2 of 2
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Evaluate and Record Lab Results 1 of 2
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Evaluate and Record Lab Results 2 of 2
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Stand Down Resources
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Stand Down Resources
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Stand Down Resources

• At the end of this session you should be able to

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Stand Down Resources
Stand Down Period
Risk Period
Farm declared Infected
farm visits
farm visits
1. Determine At Risk People who visited the
Infected Place? 2. Determine At Risk Places
where have they been before and after? 3.
Determine who should be stood down has stand
down period already elapsed? 4. Determine
Surveillance Requirements what risk is
associated with these visits?
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Surveillance Task History Report
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Surveillance Task History Report
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Stand Down Report
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Stand Down Report
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Surveillance Visit Plans

• Contain one or more surveillance tasks to be
  performed at a place
• Are assigned a risk rating for prioritising
  visits
• A property may have multiple visit plans with
  different reasons with same or different tasks

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Surveillance Reasons

• The episode that resulted in place being on
  surveillance, eg
• Public Report
• Within Buffer Zone
• An IRS association to an Infected Property
• Qualifying Trace
• Bulk Request by Intelligence Group

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Surveillance Tasks

• Surveillance work to be done to identify disease
• Have a start and end date and may have a regular
  recurrence interval
• Tasks are specific to the incursion, eg
• Clinical inspection
• Whole herd blood test
• etc

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Authorising Surveillance Visits
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Summary

• During this session we covered
• organising surveillance field teams
• delivering briefings / debriefings to
  surveillance teams
• preparing for and scheduling surveillance visits
• conducting visits and completing visit
  documentation
• making a diagnosis after receiving lab results,
  and
• verifying stand down requirements.