NGS CONTRACTING For Surveying and Mapping

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NGS CONTRACTING For Surveying and Mapping
George Leigh National Geodetic Survey October 27,
2005
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Contracting History

• Color Film Processing -1973
• All Film Processing - 1984
• All Obstruction Chart Scribing - 1978
• Airport Geodetic Control - 1985
• Airport Aerial Photography - 1989

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Contracting History

• Shoreline Aerial Photography - 1996
• Shoreline Satellite Photography - 1999
• Shoreline Compilation - 1996
• Airborne SAR - 1997
• Aerial Digital Photography - 2000

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Contracting Mechanisms

• Standard Low-Bid
• Combination of Technical Cost
• Brooks Act (A E)

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Definitions

• CO Contracting Officer
• NOAA Official With Special, Legal Contracting
  Authority
• Signs Contract
• Handles Contract Disputes
• CO Is ONLY Person Legally Allowed to Change a
  Contract or Task Order

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Definitions

• SOW Statement Of Work

• Project Instructions
• Define Area and Any Parameters Unique to Project

• Task Order
• Legal Document From CO Assigning Work to Firm
  Already Under Contract

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Transmittal Letter

• Transmittal Procedures
• Track shipments both to and from contractor
• Keep File of all Letters Back and Forth

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NGS Contract Process

• Available Training Procurement
• COTR Class (5 Days)
• Project Management (3 Days)

• A E Class (5 Days)
• COTR Refresher (1 Day)
• Basic Procurement (3-5 Days)
• Ethics in Federal Contracting (1 Day)
• Cost Estimating for Technical Personnel (3
  Days)
• Writing Performance Work Statements (3 Days)

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NGS Contract Process

• USACE Contract Process
• USACE Already Has Contracts in Place
• NOAA Transfers Funds to USACE
• NOAA Provides Technical Oversight
• USACE Provides Administrative Oversight

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NGS Contract Process

• NOAA AE Contract Process
• Writing Announcement (FedBizOps)
• Small Business vs. Large Business
• Indefinite Delivery/Indefinite Quantity (IDIQ)
• Summary Location of Work
• Range of Services Required
• Dates
• Cost Range
• Evaluation Factors

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NGS Contract Process

• NOAA AE Contract Process Cont.
• Prepare FedBizOps Announcement
• Prepare Government Cost Estimate (GCE)
• Evaluate Technical Responses
• Negotiate With Contractor
• Select Contractor
• Award Contract
• Award Task Orders

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NGS Task Order Process SOP

• NGS Determines Project Areas and Priorities
• NGS Prepares Project Instructions (PI)
• NGS Prepares Govt. Cost Estimate (GCE)
• NGS Sends PI to Contractor with Deadline

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NGS Task Order Process SOP

• Contractor Submits Technical Cost Proposals
• NGS Reviews Proposals
• NGS Negotiates Technical And Cost Proposals
• NGS Approves Proposals
• NGS Submits PI GCE and to NOAA Procurement

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NGS Task Order Process SOP

• CO Awards Task Order Firm May Begin Work
• NGS Visits Firm Gives PowerPoint Presentation
  (1st Time)
• Weekly Status Reports Required
• Interim Data Deliveries Required

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NGS Task Order Process SOP

• E-mail Communication
• Contractors Submit Invoices
• NGS Reviews, Approves Tracks Invoices
• NGS Reviews Approves Deliverables
• NGS Reviews Approves Task Order

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Height Mod

• Height Modernization has 8 Project complete
  1 Project underway
• 4 firms under NOAA contract
• 1 firm under USACE contract

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• Shoreline Mapping has 38 Projects awarded
• 5 firms under NOAA contract
• 2 firms under USACE contract

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Airport Photography Flown 1 Firm under USACE
Contract
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New Technologies/Tests

• IFSAR 1 Current Project
• LIDAR 2 Current Shoreline Projects
• Digital Cameras Test of 3 different digital
  cameras
• CORS Interpolation Test Positioning Aerial
  Imagery Acquisition (30, 15,
  10, 5, 1 sec collection rate)

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IFSAR

• Castle Cape Area, Alaska Peninsula 1997

• Yakutat Bay, AK

• Icy Bay, AK

• Current Project US Gulf Coast

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LIDAR

• Shoreline Mapping in northwest AK
• Shoreline Mapping in Long Island, NY

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Digital Camera

• Three contractors testing over WI test course
• Z/I Imaging DMC (Flown)
• Vexcel Ultra Camera
• Leica AD540
• (Ground truth survey of 280 points)

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New SOW Version 13A(488 Pages Posted on W W W)

• TABLE OF CONTENTS
• SUBJECT
  SECTION
• INTRODUCTION....... 1
• SCOPE......... 2
• PROJECT PARAMETERS............. 3
• GOVT SUPPLIED INFORMATION AND MATERIALS... 4
• DATA ACQUISITION............ 5
• DATA PROCESSING......... 6
• OFFICE DATA COLLECTION.. 7
• QUALITY CONTROL............. 8
• DELIVERABLES. 9
• DELIVERY SCHEDULE. 10
• POINTS OF CONTACT.. 11

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New SOW, Version 13A
Attachments

• A. AIRPORT PHOTOGRAPHY SOW
• B. PROJECT INSTRUCTIONS
• C. AERIAL PHOTOGRAPHY REQUIREMENTS
• D. SHAPEFILE REQUIREMENTS
• E. COASTAL CARTOGRAPHIC OBJECT ATTRIBUTION SOURCE
  TABLE C-COAST
• F. C-COAST GLOSSARY
• G. E-MAIL STATUS REPORT FORMAT
• H. EED FILE CHECKING PROGRAMS
• I. AEROTRIANGULATION REPORT OUTLINE
• J. TIDAL COORDINATION REQUIREMENTS
• K. FEATURE COMPILATION
• L. PROJECT COMPLETION REPORT
• M. COASTAL MAPPING PROGRAM GLOSSARY
• N. SURVEY DISK DIAGRAMS
• O. GROUND PHOTO CONTROL
• P. GROUND SURVEYS
• Q. SURVEY FORMS

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New SOW, Version 13A
Attachments

• R. REQUIREMENTS FOR DIGITAL PHOTOGRAPHS OF SURVEY
  CONTROL
• S. WRITING STATIONS DESCRIPTIONS WITH WDDPROC
• T. SETTING CONCRETE MARKS
• U. SETTING A SURVEY DISK IN BEDROCK OR A
  STRUCTURE
• V. SETTING AN NGS 3-D MARK
• W. STATION SITE SELECTION GUIDELINES
• X. GEODETIC BENCH MARK TIES
• Y. LIDAR REQUIREMENTS
• Z. DIGITAL AERIAL CAMERA USAGE AND DATA
  PROCESSING
• AA. HYPERSPECTRAL SENSOR USAGE AND DATA
  PROCESSING
• AB. INTERFEROMETRIC SYNTHETIC APERTURE RADAR
  (IFSAR)
• AC. TRANSMITTAL LETTER SAMPLE
• AD. TECHNICAL PROPOSAL CONTENTS
• AE. CHART EVALUATION FILE
• AF. SUN ANGLE NOMOGRAMS (AND SUN REFLECTIONS)
• FROM MANUAL OF COLOR AERIAL PHOTOGRAPHY

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Shoreline Mapping Training

• PowerPoint
• Demonstrations, Activities
• Training at Contractors Offices

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Coastal Mapping Program
Specifications for Shoreline Mapping Scope of
Work, Version 13A
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Summary

• NGS Needs to Require High Quality
• by Providing
• Comprehensive Current SOWs Project
  Instructions
• Excellent Training
• Correct Answers to Questions
• Thorough, Timely, Unbiased Review of
  Deliverables