How to Submit a Proposal

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• How to Submit a Proposal

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Your Single Point of ContactOne Stop Shopping
Project Management

• Cradle to Grave
• Proposals
• Award Negotiations
• Subcontracts
• Payments
• Compliance
• Invention Disclosure
• Reports
• Closeout

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Proposal Submission

• It begins with the RFP or Announcement

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Things to Consider

• University Limitations !!!!! This might require
  an internal competition
• Submittal Date and Time
• Paper or Electronic
• 2nd Step Requirements
• Page Limitations
• Margins Fonts
• Required Forms

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And.

• Budget Requirements
• Length of Time
• Limitations
• Is Cost Sharing Required? What and how much.
• Indirect Cost Rate What does the Sponsor allow.
• Our current authorized rate is 50-pre-determined
  by DHHS.
• If Sponsor does not allow the full indirect
  rate-documentation must be provided.

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Expectations

• Faculty
• Read the announcement carefully. Notify Vice
  President of Research if there are ANY
  limitations to the of proposals submitted.
• Forward it to your PA at least 5 days before the
  filing deadline.
• Ask questions.

• Program Administrator
• Resolve any limitation issues.
• Answer questions.

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Proposal Submission

• Take Time to Prepare
• The Sponsor will review more favorably a
  well-thought out, well organized
  professional-looking proposal.

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Proposal Preparation

• Send Announcement link to your Dept Coordinator
  Program Administrator when you first think of
  submitting.
• AT LEAST 5 working days before the due date-send
  your preliminary budget in excel format to your
  PA for review.
• After preliminary budget approval-begin routing
  your internal forms for Dept approval.
• We need these approvals to submit!

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Internal Forms

• http//www.research.drexel.edu/research/spm/subrev
  /forms/index.asp
• http//dev.research.drexel.edu/administration/Form
  s_Facts/Default.aspx

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Budget Basics

• Academic Year-9 month salary
• Summer-Only 9 month employees can have summer pay
• Summer pay (9month salary/9) X 3
• Calendar year-12 month salary
• Employee Benefits?

• Equipment lt5,000
• Equipment gt 5,000
• Indirect rateFA Rate
• Negotiated-our s were higher-gave us 50
• FacilitiesDeprec-buildings equip
  interest,operations,library.
• Admingeneral,dept,sponsored project.

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Budget Basics Contd

• Subcontracts
• 1st 25,000 of EACH goes sub lt 25K
• A 1 time thing for EACH
• Balance goes in subgt25K

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Cost Sharing Basics-Internal

• Tuition Option IF OR
• MTDC is gt 75,000
• Indirect rate is 50
• Student on Project is a PhD Student
• Office of Research will provide tuition for that
  1 student the length of the award

• Equipment Option IF
• MTDC is gt 75,000
• Indirect rate is 50
• School-agree to pay 1/3
• Dept-agree to pay 1/3
• ORCA will pay 1/3
• YOU must get these approvals

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Cost Sharing may be Required

• If cost sharing is required, the details will be
  in the announcement.
• Required cost sharing must be included in a
  proposal budget.

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Cost Sharing

• Internal cost sharing is NOT included in the
  proposal because
• Many sponsors do NOT want to see it.
• If it is submitted, it becomes a commitment we
  are obligated to meet.

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Sample Budget70K Subcontract30K Year 140K
Year 2Tuition Cost Sharing
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Sample Budget Equipment Cost Sharing
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Who Does What?

• Faculty Dept Coordinator
• Locate and assemble the required forms.
• Prepare your budget
• Obtain your support letters, documents as
  required.
• Make required copies if paper.
• If electronic-be sure ALL on-line forms are in
  order.
• Give entire proposal and signed internal forms to
  your PA.

• Research Administrator
• Review proposal budget for compliance
• Certify effort and salaries
• Review proposal requirements
• Review final submission
• Obtain authorized signatures

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Proposal Submission

• Sending it out

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Remember.

• Only the Office of Research is authorized to
  submit a proposal.

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Our Goal and Your Goal

• Working together, faculty and The Office of
  Research can make for successful awards.

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Questions