Advisor Update

1
Advisor Update

• November 2, 2006
• Presidents Room,
• Lumpkin Center

2
Policy Changes

• Grade appeals less than 1 year old
• Grade appeals (regardless of the time frame) are
  now reviewed and ruled upon by the Academic
  Standards Committee.
• The WF appeal form is still located on the
  Registrars website. However, all information is
  submitted to the academic advisor in the same
  process previously used to handle appeals older
  than 1 calendar year.

3
Policy Changes (cont.)

• ANTH 1107 Discovering Archeology has been
  approved to satisfy the Core Area E World
  Cultures requirement.

4
Grading Guidelines

• Instructors are not permitted to change the
  following grade combinations
• Any letter grade (A,B,C,D) to a W grade
• A WF grade to any letter grade including W
  and I
• An Excessive Absence to any letter grade
  including W and I

5
Grading Guidelines

• Students are responsible for
• Officially withdrawing from a course
• Completing a roll correction form in order to be
  reinstated into a course
• Appealing W or WF grades to the Academic
  Standards Committee

6
Academic Advising Tips

• Who are my advisees?
• How will they communicate with me to schedule
  appointments?
• What records should I keep?

7
Testing Information

• Regents Test
• New Regents Test registration HOLD
• This hold has been placed on every undergraduate
  student enrolled in at least their 2nd semester
  that has not passed both parts of the Regents.
• This hold will force the student to register for
  the Regents test prior to registering for other
  courses.

8
Regents Test (cont.)

• Students were informed of the new HOLD by a
  mailed flyer, and an email blast to the
  colstate.edu address
• Dr. Camille Hassenplug, Director of the Testing
  Center, sent an email to all faculty regarding
  the new HOLD process

9
Information Literacy Requirement

• Communication Technology Skills and Information
  Literacy tests are now available via SAM
  Challenge.

10
Math Placement Test

• Reminder --- all students that have not
  successfully completed an Area A Math course are
  required to take the Math Placement Test unless
  theyve placed into Basic Studies.
• Please refer to the handout by Dr. Tim Howard.
  Resources are listed on the handout. Please
  share with your students!

11
Reporting Capabilities

• Department Chairs have access to a report in ISIS
  that provides a master listing of students
  either by Department or Major and the Academic
  Standing of those students.
• This report is located under the Department Chair
  Menu REPORT 008 Academic Standing Report.

12
INTRODUCING THE ON-LINE GRADE CHANGE!
13
On-Line Grade Change

• The Registrars Office and CINS have created an
  on-line grade change process!
• Only grade changes less than 1 year old can be
  submitted on-line.
• Only the instructor of record can submit an
  on-line grade change.
• Only permissible grade changes are allowed
  through ISIS i.e. faculty will still not have
  the capability to change a WF grade.

14
On-Line Grade Change (cont.)

• Grade changes older than 1 year must still be
  submitted in paper copy to the Academic Standards
  Committee.
• Each Department Chairperson must provide the name
  of their Academic Secretary so I may ensure the
  appropriate access is available. (Please email
  me.)
• The on-line grade change has reporting
  capabilities!

15
Banner 7.0

• Banner v7 (coming to your offices November 27th)

16
Banner 7.0

• ISIS Main Menu
• Virtually the same look and feel
• Tabs vs. links

17
Banner 7.0

• WHAT TRAINING!
• WHERE CCT Room 123
• WHEN Nov. 14, 15, 16, 27, 28
• TIME 10am-11am or 3pm-4pm
• INSTRUCTOR Valerie Alexander-Spicer

18
Georgia College 411

• GAcollege411.org
• College Guide and Applications
• Financial Information
• Test Preparation
• Career Selection
• Tips for Parents

19
New Federal Grant Programs for 2006-2007

• Academic Competitiveness Grant
• 1st year - 750
• 2nd year - 1300
• SMART Grant
• 3rd and 4th year - 4000

20
Academic Competitiveness Grant

• Requirements
• U.S. citizen
• Federal Pell Grant recipient
• Full-time enrollment in a degree program
• Be enrolled in the 1st or 2nd academic year of
  the program of study at a two-year or four-year
  degree granting institution
• Completed a rigorous secondary school program of
  study (after Jan. 1, 2006, if a 1st year student,
  and after Jan. 1, 2005 if a 2nd year student)
• If a 1st year student, not have been previously
  enrolled in an undergraduate program, and
• If a 2nd year student, have at least a cumulative
  3.0 grade point average on a 4.0 scale for the
  first academic year.

21
SMART Grant

• Requirements
• U.S. citizen
• Federal Pell Grant recipient
• Full time enrollment in a degree program
• Be enrolled in a four-year degree-granting
  institution
• Major in physical, life or computer science,
  engineering, mathematics, technology, or a
  critical foreign language, and
• Have at least a 3.0 cumulative grade point
  average on a 4.0 scale each semester of grant

22
New Graduate Loan Program

• Graduate PLUS
• Credit Check
• Up to Cost of Attendance minus aid

23
Ft. Benning campus update

• The first year
• 650 potential students served
• 305 students enrolled through the Ft. Benning
  office
• 235 students attended classes on post
• Spring 2007 and beyond
• 8 classes scheduled to date
• 6 programs in our MOU

24
Ft. Benning campus update

• Results of Student Surveys
• about 40 active duty/dependents
• about 60 civilians
• almost 80 say 600pm start works best for them
• Programs they would like to see
• Criminal Justice
• Business
• History/Sociology
• Education

25
Registrar Contacts

• Lori Gibbon, Registrar
• 569-2835 gibbon_lori_at_colstate.edu
• Beverly Lean, Associate Registrar
• 568-2238 lean_beverly_at_colstate.edu
• CAPP, transfer ombudsman
• Loave Todd, Assistant Registrar
• 568-2072 todd_loave_at_colstate.edu
• DER, graduation information, CSUS 1106 guest
  speaker

26
Registrar Contacts (cont.)

• Patricia Weeks, Records Retention Specialist
• 568-5361 weeks_patricia_at_colstate.edu
• FERPA, End-of-Term Contact, Major Changes
• Stephanie Coker, Transfer Counselor
• 568-5035 coker_stephanie_at_colstate.edu
• Transfer Course Evaluations, AP credit, etc.

27
Registrar Contacts (cont.)

• Lacey Allmond, Enrollment Specialist
• 569-3124 allmond_lacey_at_colstate.edu
• Registration, Roll audit, Excessive Absences,
  coordinates registration during Orientation
• Tara Romito, Transfer Recruiter/Counselor
• 568-5230 romito_tara_at_colstate.edu
• Recruitment and special needs of transfer
  students

28
Registrar Contacts (cont.)

• Sylvia Duncan, Data Entry Manager
• 562-1685 duncan_sylvia_at_colstate.edu
• Transcript requests, enrollment verification,
  etc.
• Winoma Alexander, Data Entry Processor
• 568-5003 alexander_winoma_at_colstate.edu
• Data Entry for Enrollment Services

29
Advisor Updates

• This presentation will be made available via the
  Registrars Website.