Grounds Maintenance Programs

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Grounds Maintenance Programs

• APPA Institute for Facilities Management
• Course 203
• Tom Flood, ASLA

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Agenda

• Part I The Basics
• 1. Purpose organizational goals
• 2. Parts priorities of grounds maintenance
• 3. Maintenance levels
• 4. Organizational structures

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Agenda

• Part II The Complex
• 1. Resources
• - Facilities, Equipment, Financial, Staffing
• 2. Landscape management plans
• 3. Developing strategic plans for grounds
• 4. Adding value campus improvements

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Purpose of Grounds Management
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• 62 of high school seniors were most influence by
  the appearance of the building and grounds during
  their visit to college campus.
• How Do Students Choose a College,1986, Carnegie
  Foundation for the Advancement of Teaching

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• Students visit an average of 10 college campuses.
• National Association of College Admissions
  Counselors

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Chronicle of Higher Education July 7, 2005

• Campus Landscaping Plays Key Role in Admissions
  and Retention

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• 2002 Noel-Levitz Inc., Market Research Study

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• Organizational Goals/Mission
• Low Cost
• Safe
• Functional
• Attractive
• Marketing
• Educational Resource

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• Vision
• To provide a safe, attractive functional campus
  environment.
• To provide a functional, safe and beautiful
  campus which supports the academic mission and
  enhances our image of excellence.
• To become the most beautiful campus in the
  universe.

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Parts Priorities

• Level I - Clean Green
• Litter Collection

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Parts Priorities

• Level I - Clean Green
• Snow Removal

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Parts Priorities

• Level I - Clean Green
• Mowing Blow Go

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Parts Priorities

• Level II The Academic Village
• Turf Management
• Fertilize
• Irrigation
• Renovation
• Weed Control

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Parts Priorities

• Level II The Academic Village
• Tree canopy
• Shrub plantings

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Parts Priorities

• Level III The Campus Garden
• Perennial Flowers
• Annual Flowers
• Arboriculture

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Parts Priorities

• Level III The Campus Garden
• Plant Labels
• Publications
• Classes
• Botanical
• Gardens

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Parts Priorities

• Miscellaneous Services
• Landscape Construction
• Landscape Architecture
• Site Furnishings

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Parts Priorities

• Miscellaneous Services
• Pavement Management
• Waste Recycling
• Composting

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Parts Priorities

• Conflicting Services
• Moving Setups
• Labor Shop
• The tyranny of the urgent trumps the completion
  of the important.

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Task Oriented Structure
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Zone Oriented Structure
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Organizational Structures

• Task
• More efficient use of labor
• More efficient use of equipment
• Less ownership
• May be less pride
• Easier to train employees
• More monotony
• Better on a small campus

• Zone
• Less efficient use of labor
• More equipment required
• More ownership pride
• More accountability
• May create silos
• More training required
• Greater job satisfaction
• Better on large campuses

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Resource Requirements

• Facilities
• - Equipment shop
• - Covered storage
• - Bulk materials
• storage
• - Holding nursery

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Resource Requirements

• Equipment
• - Reel Mowers

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Resource Requirements

• Equipment
• - Rotary Mowers

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Resource Requirements

• Equipment
• - Spreaders / sprayers
• - Miscellaneous
• 5-10 of op. budget
• in capital equipment
• annually

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Resource Requirements - Financial
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Resource Requirements - Financial
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Resource Requirements - Financial

• The 95/5 rule
• 95 of the grounds budget is taken by tasks that
  only 5 of the customers notice.
• But 95 of the customers notice what we spend
  only 5 of the grounds budget on.

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Resource Requirements

• Staffing - Comparative issues
• Climate
• Quality expectations
• Landscape style
• Volume of use
• Campus setting
• Area measurements

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Resource Requirements

• Staffing - Data Sources
• APPA Facilities Performance Indicators report
• Operational Guidelines for Grounds Management
  APPA/PGMS
• PGMS Grounds Estimating Guidelines

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Resource Requirements

• Staffing levels
• High use/
• high visibility areas,
• 3 7 Acres / FTE

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Resource Requirements

• Staffing levels
• Medium use visibility areas,
• 7 - 11 Acres / FTE

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Resource Requirements

• Staffing levels
• Low use areas,
• 12- 100 Acres / FTE

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Resource Requirements

• Staffing
• Athletic fields ICA
• 1 3 Fields/ FTE

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Resource Requirements

• Staffing
• Athletic fields Recreational
• 3 - 6 Fields/ FTE

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Resource Requirements

• Staff Training
• Professional degree
• Hands on
• Both management technical
• See peer institutions
• Mentoring

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Landscape Management Plans

• Management Areas
• Class A
• High use/ high visibility
• Class B
• Medium use/ medium visibility
• Class C
• Low use/ open space

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Landscape Management Plans

• Management Levels
• Class B
• This area should look clean and neat at all
  times. Turf should be appear regularly mowed and
  trimmed, in general good health and with few
  visible weeds.

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Landscape Management Plans

• Maintenance Specification
• Class B
• This area will have all litter collected prior to
  8 am Monday through Friday.
• Turf type tall fescue lawn areas will be mowed
  once per through the growing season at a height
  of 3 inches and raised to 3 ½ inched during the
  summer months.

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The Elon Garden

• Align your mission with
• your organizations
• Demonstrate planning
• Demonstrate maximum
• use of resources

• A Strategic Plan for Landscaping Grounds
• ELON UNIVERSITY
• Landscaping Grounds
• November 2003 - Draft

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Strategic Plans for Grounds

• Operating Analysis
• Review everything in Part I The Basics
• Plus operational history,
• institutional priorities,
• competition,
• political factors

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Strategic Plans for Grounds

• Mission
• Values
• Vision
• Without a vision the people perish

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Strategic Plans for Grounds

• 5 Year Goals Objectives
• Goal Improve the quality and appearance of A
  campus turf.
• Objectives
• 1. Begin an annual overseeding program fall
  2008.
• 2. Add one additional fertilizer application
  with 30-5-8, 2Fe in November.
• 3. Install irrigation at Old Main spring 09.

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Strategic Plans for Grounds

• Develop a Landscape Master Plan
• Additional flower beds
• Tree planting program
• Landscape renovations
• Seating areas
• Additional site furnishings

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Strategic Plans for Grounds

• Develop an Implementation Schedule Costs
  Estimates
• 5 year Gant Chart
• Displays both order and priorities
• Provides credibility and cost

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Adding Value

• Raise Your Level

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Adding Value

• Begin with the background Turf
• Weed control
• Fertility program
• Seed, seed!

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Adding ValueProfessional Sports Field
Management-Pro Quality-Coach Communications-Res
ource Management-Team Member 16/7
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Adding Value

• Landscape Master Plan
• Plan your work and
• work your plan

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Adding Value

• Sustainability
• Compost
• Recycling
• Carbon reduction

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Adding Value

• Gardens
• Low(er) maintenance perennials

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Adding Value

• Gardens - containers

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Adding Value

• Gardens -Massive annual displays

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Adding Value

• Design Construction

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Adding Value

• Design Construction

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Adding Value

• Design Construction

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Adding Value

• Arboriculture

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Adding Value

• Tree inventory appraisal

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Adding Value

• Sculpture locations

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Adding Value

• Site Furnishings

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Adding Value

• Community Service

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Adding Value

• Educational Programs

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Adding Value

• Botanical Garden Arboreta

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• Tom Flood
• Elon University
• tflood2 _at_ elon.edu
• 336-278-6549