CAHSEE

1
CAHSEE

• Administration Training for
• July 2009
• Department of
• Research and Evaluation

2
AGENDA

• CAHSEE Administration Requirements
• Testing Opportunities
• Test Coordinator Responsibilities
• Before Testing
• During Testing
• After Testing
• Making Corrections to March data
• (AYP Data)
• Testing of Special Education Students

3
CAHSEE Requirement

• All students must satisfy the CAHSEE requirement,
  as well as all other state and local
  requirements, in order to receive a California
  public high school diploma
• The CAHSEE requirement can be satisfied by
  passing the exam or, for students with
  disabilities, receiving a local waiver pursuant
  to Education Code Section 60851(c)

4
Local Waiver Process

• At the request of the students parent or
  guardian, a school principal must submit to the
  local school board a request for a waiver of the
  requirement to pass the part(s) of the CAHSEE on
  which a modification was used and the equivalent
  of a passing score was earned.

5
Local Waiver Process contd

• For the local board to waive the CAHSEE
  requirement, the principal must certify the pupil
  has
• An IEP or Section 504 Plan that requires the
  modifications to be provided to the student when
  taking the CAHSEE
• Completed, or in the process of completing, high
  school-level coursework sufficient to have
  attained the skills and knowledge otherwise
  needed to pass the CAHSEE
• A score report showing that the student received
  the equivalent of a passing score on the CAHSEE
  while using a modification
• Lets look at the waiver form. What are the
  issues with the waivers?

6
Testing Opportunities

• Grade Ten- one time
• Grade Eleven- two times
• Grade 12- five times
• July Grade 12 (current grade 11) and Grade 13-14
  (non-grads) ONLY

7
Administration Dates for 2009-2010

• July 28-29 Incoming Grade 12
• (Year 13 and Year
  14)
• November 3-4 Grade 11, 12 (Yr. 13 Yr.14)
• February 2-3 Grade 12 (Yr. 13 Yr.14)
• March 16-17 Grade 10 (Census)
• Grade 11, 12
• May 11-12 Grade 10, 11 make-up, 12

8
Test Administration Reminders

• There is an updated Manual and DFA
• Exams can only be administered on approved dates,
  including special education students
• A listing of Special Education students taking
  CAHSEE over multiple days must be submitted to R
  E by June 19th.
• Adult students must be enrolled in school to take
  the exam
• Transcribe all essays onto a scannable answer
  document
• Use only one answer document per student
• The November administration cost for errors was
  more than 2000

9
Remediation

• Education Code Section 37252- Districts must
  provide remediation to students in grades seven
  through twelve who do not show sufficient
  progress toward passing the CAHSEE.
• Education Code Section 37254- Intensive
  Instruction and Services Grant

10
What have you implemented in your CAHSEE Success
Plan?

• Assemblies
• Parent Meetings
• Counselor Meetings
• Placement in Remediation Classes for Grades 11
  12 (Spring Semester)
• TeleParent message one month prior
• Letter to Parents

11
SAUSD CAHSEE Success Plan

• Assembly to discuss graduation requirements,
  including CAHSEE administrations, and
  preparation/ remediation plan. Principals will
  submit date and agenda of assembly to Educational
  Services.
• Grade 9 assembly in January
• Grade 10 in September
• Grade 10 in January, prior to CAHSEE programs
  beginning
• Grade 11 12 in fall AND spring for students who
  have not passed
• Parent Meeting regarding graduation and CAHSEE
  requirements four times per year. CAHSEE
  Coordinator will submit dates and agendas to RE.
• Counselors will meet with each high school
  student to discuss the following
• In March of 9th grade, 9th grade proficiency
  standards test results, as well as preparation
  program opportunities
• 10th grade students participation in preparation
  programs prior to the March administration
• Spring of 10th grade to discuss the 11th grade
  remediation requirements
• Either they will pass in March of grade 10 or
• They will participate in a summer CAHSEE
  remediation program between grade 10 and 11 or
• They will be placed in a CAHSEE remediation
  course in grade 11
• For grade 11 non-passers, in the fall and spring
  course progress, remediation program
  participation, and participation in the November
  and March administration will be reviewed.
• For grade 12 non-passers, students will be placed
  in a semester long course in the fall and spring
  (if necessary). Students will be met with four
  times per year to discuss progress and options.

12
CAHSEE Success Plan Contd

• Letter sent in mail to parents/guardians
  distributed four weeks prior to the
  administration (provided by RE)
• Phone Message (using TeleParent) one month prior
  to administration, and one time each week
  thereafter. One week before administration date,
  there will be an message everyday.
• Letter to parents/guardians 1 week prior to the
  administration (provided by RE)
• Entrance ticket is distributed to each student
  the week prior to CAHSEE (provided by RE)
• Individual Student Report and letter sent to
  parent/guardians within two weeks. Letter will
  include remediation programs available. First
  letter will be sent out in October.

13
Following-Up on CAHSEE Requirements

• You should be maintaining a list of all
  communication with non-passers, including
• Counseling sessions
• Invitations to remediation ECSection 37252
• Documentation of non-participation in remediation
  offerings
• Attendance at remediation
• Students entitled to CAHSEE waivers (passed with
  a modification)
• Counselors must use SchoolMax to track their
  communication. Is this happening?

14
Test Site Coordinator Responsibilities

• Summary of Responsibilities
• Before Testing
• During Testing
• After Testing

15
Summary Of Responsibilities for Test Site
Coordinator

• The test site coordinator is responsible for the
  administration of the CAHSEE within the school or
  test site. The coordinator is also directly
  responsible for coordinating all activities
  pertaining to the security, distribution, and
  return of materials, as well as training all test
  examiners, test proctors, and scribes.

16
Results Requirements

• Districts must maintain in each students
  permanent record the following information
• The date(s) the student took the CAHSEE
• Whether the student satisfied the CAHSEE
  requirement for each section of the CAHSEE
• Must be entered in the students permanent record
  within 60 days of receiving data files from test
  contractor.

17
Before Testing
Students must finish within the school day

• Schedule
• CAHSEE training for examiners and proctors,
  including those assisting with coordination and
  special education staff
• Submit Student Absence Form
• Test sessions should start between the hours of
  800a.m. and 1000a.m. (overflow room)
• Inform parents and students about testing
• Parent Notification Letters Update
• Phone Calls to parents
• Breaks between sessions
• Bathroom visits with monitoring
• Prepare space for GSP and Independent
• Study studentsthey are testing at your site

18
More Scheduling Information

• Refer to the Table in the District and Test Site
  Coordinators manual on p. 5 for approximate
  administration times for each session. Test is
  un-timed!
• Test examiners will need to provide a break for
  students between Sessions 12.
• Short Breaks Students should remain in the
  testing room unless they need to use the
  restroom. Students must be monitored at all
  times.
• Extended Breaks Examiners must collect and
  account for all test materials before dismissing
  students for the break. Materials are to be
  redistributed to students for the second session.
  (page 5)

19
Inventory of Testing Materials

• Open Box 1 FIRST!
• Locate the Packing Slip and review it
• Inventory all materials
• Complete the Inventory Verification Form
• Fax the form back within 48 hours (558-5773)
• Materials will arrive 5 days before testing

20
Your Site Training

• Take roll
• Review the Security Agreement and have everyone
  sign
• Watch the video
• Review the DFA
• Emergency Evacuation Plan distributed and
  reviewed
• Use the handouts you are provided

21
Summary of Responsibilities for Test Examiner
and Proctors

• Please turn to page 3 of the Coordinators Manual
  or pages 2-3 of the Directions for Administration
  (DFA)

22
Students During Testing

• Students desks MUST be cleared during testing
• Please be sure that students have enough room at
  their desk for both the answer document and test
  booklet
• All backpacks, purses, and cell phones must be on
  the floor
• No books or magazines on desks during testing
• Cell Phones must be put away

23
Testing Environment

• No instructional materials directly related to
  the content of the test should be visible to any
  students during testing
• Administrators will be checking to verify that
  your classroom materials have been covered or
  removed prior to testing
• Verify that your classroom has been cleared for
  testing.

24
Inappropriate materials include, but are not
limited to

• Vocabulary and Word Lists
• GLAD strategy charts
• How-to/Information Charts and Posters for all
  subjects
• Writing Process Charts
• Charts listing genres of books and writing
  domains
• Charts of test-taking strategies
• Charts with editing marks, lists of transitional
  words
• Thinking Maps/Graphic Organizers, grammar charts
• Tables of mathematical facts or formulas
  (including standards charts)
• Number lines
• Maps, timelines, GATE Icons, student work
• Standards
• Other

25
Room Arrangement

• Desks are arranged in rows (unless testing in a
  science lab, etc.)
• Students and desks are facing the same direction
• Students and desks are spaced as far apart as
  possible

26
Test Security

• Boxes must be kept sealed. Be sure and reseal and
  sign tape after inventory check.
• Test Security Affidavits and Test Security
  Agreements must be signed. Keep one copy on file
  at school and return one copy to RE.

27
Preparing Answer Documents

• Do not use the Pre-IDed answer document for a
  different student. Write VOID on the answer
  document and return it with your non-scorable
  materials
• Do not use two answer documents for any student.
  If a student with a pre-IDed answer document is
  provided a blank answer document for one session,
  transcribe the information on to the Pre-IDed
  answer document
• Gridding a student name in the name grid will NOT
  override the Pre-ID information

28
Preparing Answer Documents Continued

• Demographic information that is hand-gridded on a
  pre-id answer document is only valid if it is NOT
  one of the pre-ID demographic fields
• Students without a Pre-IDed document must be
  supplied a blank answer document and ALL
  demographic information must be hand-gridded by
  the test coordinator
• Lets look at pages 29-31

29
Score Code

• The Score Code must be gridded on all
  documentsfor both ELA and Math (page 63)
• R-Previously met CAHSEE requirement
• S-Score
• A-Absent
• I-Invalidated
• GRADE 10 ONLY-DONT USE THE FOLLOWING
• E-Significant Medical Emergency
• Z-Student sat for test and made no marks or
  assessed with CAPA
• T-Grade 10 student took CAHSEE at previous school
  (Transfer)
• M-Moved. Student not enrolled on day of testing

30
Prepare for Test Site Auditing

• Before test audits
• During test audits
• After test audits
• Security-including sealed and signed tape
• Training attendance roster
• Emergency/evacuation plan
• Security room
• Inventory Verification Form
• Pages 8-9
• Whats been your experience? What can the
  district proctors do to assist you?

31
Our Students with Disabilities
32
Test Variations

• Students with disabilities must be allowed to
  take the CAHSEE with any accommodations or
  modifications specified in their IEP or Section
  504 Plan.

33
Testing Variations, Accommodations, and
Modifications Matrix
34
Accommodations/Modifications Usage Form

• This form must be completed and signed by both
  the test examiner and an administrator

35
Responsibilities During Testing

• Special Education Teacher is responsible for
  offering the accommodations/modifications and
  informing the Test Site Coordinator if they were
  used DURING TESTING
• Accommodations/Modifications Usage Forms
• Offering versus Using
• Test Site Coordinator is responsible for marking
  the answer document

36
During Testing

• Supervise test administration and test security
• Monitor all examination procedures.
  Administrators and an additional staff should be
  organized to monitor
• Ensure that the appropriate number of proctors
  are available, planning for back-ups
• Each testing room must be visited during
  administration to monitor that directions are
  read verbatim AND all procedures are followed
• Materials are secure
• No scratch paper can be used

37
Maintaining Test Security During Testing

• Check out and check in testing materials each day
  of testing (verify count and sign)
• Lets look at the Inventory Form, (In folder)
• All materials must be accounted for BEFORE
  dismissing students
• Report missing test booklets immediately.

38
During Testing Issues

• Document Attendance each day
• Be prepared to submit a list of which students
  must take the make-up
• Complete the Student Absence Form
• Emergency evacuation plan posted
• Community Day students
• SDC students
• Rooms
• Accommodations/Modifications

39
Irregularities

• Complete the Incident Report Form on page 53 and
  call RE immediately
• Cheating
• Became Ill
• Misconduct
• Disruptions
• Test Security Breach Form page 46

40
Preparing Answer Documents

• Void an answer document for damaged answer
  documents and for answer documents where answers
  are transcribed on another document
• Code answer document correctly for Special
  Education Exit Date (BOX 15), NPS Code (Box 12c),
  and Variations, Accommodations and Modifications
  (Box 13)-page 60

41
After Testing

• You are responsible for correct score codes and
  special education coding
• Complete the SGID (page 35-36, 54-57)
• Returning materials, page 36-38
• Materials MUST be returned the day after testing
• Lets go over the return schedule

42
Returning Materials

• Separate answer documents for the following
• Students with Disabilities
• Students not tested (sick, no longer at school,
  Non-Public, etc.)
• RE will check each answer document to verify
  complete and accurate information

43
Data Corrections

• Census/Make-up is correctable
• SSID is correctable
• Individual corrections
• Demographics
• Score Codes
• RE can correct IF we know what to correct. You
  cannot correct data through ETS

44
Making Corrections To Data

• Once you become aware of a data error contact RE
  immediately.
• Review all CAHSEE listings, special education
  data, records for students
• IEPs
• Grade level coding
• Modifications/Accommodations
• Duplicates on CAHSEE listings or in School Max
• Etc.

45
Making Corrections To Data Continued

• Complete a CAHSEE Request Form and submit to RE
  will auditable evidence. Be sure to include an
  excel spreadsheet or listing of affected
  students.
• RE will review the data, contact CDE, complete a
  Request for CDE approval and present the
  information to Cabinet for review. The
  superintendents signature is required on the
  form.
• RE will submit the data in the format that is
  required. RE will notify you and your site
  administrator, in writing, when the data has been
  submitted, as well as when a response is received
  from CDE.

46
Correcting CAHSEE Data

• Combining responses on two answer documents into
  a single record 150
• Change a score code (from Absent to Score) 100
• Remove a modification flag 100
• Delete a student record 50
• Invalidate a student score 100
• Change a score code from Invalid to Score 100
• Scorable returned with non-scorable 450
• Score a non-transcribed essay 150
• Student score report duplicate 25
• Parent/Guardian address printed on score report
  .18

47
Questions or Issues

• Call extension 75851 for Iduma Bermudez or 75117
  for Michele Cunha
• Or 75850 for Michelle Le Patner and all general
  testing questions