RCAF Officers Mess Annual General Meeting 24 March 2006

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RCAF Officers Mess Annual General Meeting24
March 2006
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Mess Committee

• PMC LCol Doug Cargo (CAS)
• VPMC Maj Lisa Taylor (CAS)
• Housing Maj Steve MacEwen (ADM IE)
• Entertainment Maj Rob Henry (CMS)
• A/Entertainment Capt Gero Cumbo (ADM IM)
• Bar Maj Heather Raney (CAS)
• Finance Capt Bob Ebsary (ADM FIN CS)
• Membership Maj Mikola Czich (MASIS)

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Mess Committee (contd)

• Heritage Maj Mat Joost (ADM HR-Mil)
• Secretary Maj Mat Joost (ADM HR-Mil)
• Publications VACANT
• Messing Capt Yves Grenier (ADM HR-Mil)
• At large Capt Darrell James (ADM HR-Mil)
• Associates Alex Saunders/Marv Sywyk
• Acting Mess Manager Kim Whelan
• Asst Mess Manager Ian Petrie

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Associate Sub-Committee

• Advisory Function to support the Executive
  Committee
• Provide input from our large Associate membership
• Foster good working relationship
• Chairperson Mr Alex Saunders
• Sub-Chair Mr Marv Sywyk

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Level 1 Reps (05/06)
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Level 1 Reps 05/06 (contd)
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Membership Feb 06 (Feb 05)

• Regular Members (Reg and Res) 1221 (1103)
• Associate Members 365 (417)
• Associate Out of Town 108 (122)
• Honorary 17 (17)
• Total 1711 (1659)
• FYI

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Mess Dues

• Air Force Mess Dues are 20 GST
• Army Mess same as the Air Force
• Navy Mess 25 GST
• Mess Dues last raised in 1992
• No plan to increase Mess Dues

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Communication

• Weekly e-mail notice
• RCAF Flyer
• Mess Internet Site (http//www.rcafofficersmess.on
  .ca)
• PMC NOTAMs
• Entertainment Event Advertising through SSS
  points in all NCR buildings

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Challenges

• Regular members moving away from the downtown
  core
• Extremely varied demographics
• Lack full public support
• Competition from other Messes
• Need to operate within budget
• Need capital improvements

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Objectives

• Rejuvenate the Mess as a social meeting place for
  Officers
• Maintain strong Associate membership
• Respond to members interests
• Maintain financial viability

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Recent Initiatives

• Entertainment
• Web site
• Barrier Free Access
• Repatriation of Food Services
• Parking for Mess Entertainment Events
• Clarification of Policies on
• Number of guests permitted at an Ent Event (8)
• Cancellation of reservations for Ent Events
• Posting and Retirement Gifts

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Recent Initiatives (cont)

• Revitalization of Heritage Displays
• Protocol for Acceptance of Heritage and
  Historical Items
• Refinishing/Replacement of Mess Furniture
• Re-invest in Infrastructure

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Public Support

• Mess Managers salary
• Paper stationary subsidy 4.5K
• Cleaners salary 30K
• Subsidy for RCAF Mess Dinner 1.5K
• Subsidy for property taxes, and building repairs
  50k
• Public support for fire inspections, utilities
  provisions and garbage disposal
• Support for various initiatives throughout the
  year

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• VPMC
• Maj Lisa Taylor

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RCAF Anniversary Mess Dinner

• Thursday 30 March 2006

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Room Administration Fees

• Mess has subsidized DND and OGD conferences and
  meetings
• Cost to the Mess in OM
• Introduced a rejuvenated fee schedule in Mar 02
  recently updated Autumn 2005
• Represented 60k in FY04 (Jan 05)
• Groups with historical links to the Air Force and
  the Mess continue to enjoy Mess support
• Bottom Line There are costs associated with
  DND/CFs conduct of business!

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• Heritage
• Maj Mat Joost

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Heritage

• Reviewed all artefacts, paintings, prints, photos
  and documents
• NPF revamp of DA completed, Mess now reviewing
  DA, including Heritage items
• Stockpile of interesting photos created for
  replacement of faded or damaged photos in cockpit
• Photos acquired of pre-WW2 Senior Air Officers

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ENTERTAINMENT REPORT06

• Members are
• Maj Rob Henry, Capt Gero Cumbo, Kim Whelan.

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Outline

• General principles
• Budget
• Survey
• Findings
• Key actions
• Implementation

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General Principles

• General principles
• Provide interesting, good-value events
• Foster better representation of regular and
  associate members at events.
• Rationalize events and shift resources from
  low-value events to new activities.
• Receptive to ideas.

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Entertainment Budget FY 06/07

• New budget effective 1 Apr 06
• Total revenues (ticket sales) 82.8K
• Total expenditures (cost of goods, labour
  exclusive of bar operations) 150.9K
• Deficit 68.1K

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Members survey

• Aim of survey was to
• Solicit feedback and views from membership re
  entertainment functions.
• To use this information to focus on delivering
  events that better serve the membership as a
  whole (guiding principle rationalize within
  budget envelope)
• Provide action plan.

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by Capt Calogero S CumboAssistant Entertainment
Officer
RCAF Officers Mess
Entertainment Survey ResultsFebruary 9-16, 2006
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The Survey
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Outline

• 1. Who replied?
• 2. How often do they come?
• 3. Games Night?
• 4. How are we doing?
• 5. What are we not doing?
• 6. Ladies Night?
• 7. Distribution Methods?
• 8. About this survey

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1. Who replied?
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2. How often do they come?
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3. Games Night results
77 would attend a games night
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3. Games Night recommendations

• Organize two games nights, alternating
• 1. Darts/cards/board Upstairs in Tower room
• 2. Pool/Foosball in cockpit
• Details
• Tuesday nights, 1800-2100
• Email positive respondents for frequency
• Weekly, Fortnightly, Monthly
• Offer dinner (for sale) Curry, Wurst, Pizza,
  Wings,
• Ensure we have the following
• 5 Chess/Checker boards
• 3 Backgammon boards
• 12 decks of cards
• 4 Dart boards
• 2 Trivial Pursuit games
• 2 Risk games
• At the games nights, put out sign up sheets

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4. How are we doing?

• 4.1 Scale (115 replies)
• Final version of question
• Values 5 Excellent, 4 Very Good, 3 Ok, 2
  Mediocre, 1 Poor
• All but 1 filled out by Regular members
• Results average rating (between 1 and 5) and
  ranking of events by frequency of attendance
• 4.2 Checklist (51 replies)
• Initial draft
• Directed to check events that we are doing well
• Filled out by 30 Regulars and 21 Associates
• Results are the percentage checked

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4.1 How we are doing Scale
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4.2 How we are doing Checklist
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4.3 How we are doing Observations

• The following events were rated at least Very
  Good (4) by those who attended them
• Wine Tastings, Candlelights, Pub Nights,
  Remembrance Day, Casino Fireworks, Childrens
  Christmas Party, Fathers Day Lobster Dinner,
  Mess Dinners and Easter/Mothers Day Brunch
• Candlelights and Pub Nights were ranked highest
  by most members
• For all the money spent on it, New Years Eve
  only ranked
• 12th of 18, with a rating of 3.8 (between Very
  Good and Ok)
• and 9th of 18 with only 33 saying it was Done
  Well
• TGIF, Fish Fridays and Friday Buffet were ranked
  high more by Associates than Regular members
• Canada Day, Curry Tuesdays and especially Wurst
  Wednesdays are ranked lowest by most members

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5. What are we not doing?

• 5.0 Comments
• 173 Comments from 109 respondents
• 5.1 Facilities
• Use of space
• Hours
• Services
• 5.2 Existing Events
• Do More of
• Suggestions
• 5.3 New Events

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5.0 Comments
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5.1 Facilities Use of space

• Regular lunches in Dining room Mon - Fri
• A quiet/TV room with comfortable chairs and
  newspapers
• Smaller tables in the dining room for parties of
  2 or 4
• A full renovation of the snooker table
• Putting food and hot plates on the Pool table and
  get it leveled
• See the piano and shuffle board again

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5.1 Facilities Hours

• Have longer hours of operation
• Ensure Bartender doesnt close early when there
  are members still present
• For large events, more bartenders
• Open later hours for activities such as watching
  sports on TV
• Evening and/or weekend access to Mess pool table

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5.1 Facilities Services

• Babysitting service for events (3)
• Ballroom dance lessons (2)
• Taxi chits for out of towners
• Use of real china
• One pub night had paper plates
• Everyone to get a prize at golf tournaments
• Web-based reservation system

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5.2 Existing Events Do More..
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5.2 Existing Events Suggestions

• Cost
• Less expensive soft drinks
• Salad plate only price for Friday lunch
• Candlelight Dinners
• Not always on the same night
• Have a Buffet
• TGIF
• A little more hearty/appealing, maybe even
  dessert
• With DJ
• With other messes, in Drill Hall
• Pub Nights
• With DJ, to control sound level

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Entertainment Budget FY 06/07

• New budget effective 1 Apr 06
• Total revenues (ticket sales) 82.8K
• Total expenditures (cost of goods, labour
  exclusive of bar operations) 150.9K
• Deficit 68.1K

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Members survey

• Aim of survey was to
• Solicit feedback and views from membership re
  entertainment functions
• To use this information to focus on delivering
  events that better serve the membership as a
  whole (guiding principle rationalize within
  budget envelope)
• Provide action plan

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5.3 New Events (1/3)

• Game Tournament (2)
• Game Lesson Night (Bridge (2), Poker)
• Karaoke
• Sports Game Viewing Night (3)
• A Day at the Race
• Nights for certain ranks only
• Capt/Lt night, Maj night
• Events for a younger crowd (2)
• (i.e. less 50's music and bands)

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5.3 Events New (2/3)

• Dinner Theatre
• Disco Theme Dance (70s/80s)
• Formal Ball (Spring)
• Italian Wine Dinner
• Martini Tasting
• Mixed Mess Dinners
• Mothers Day Dinner (Sat. night before)
• Murder Mystery Night (2)

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5.3 Events New (3/3)

• Reunion Nights (2)
• Air Staff activities in town
• Single Malt Scotch Tasting Night
• Seafood Nights
• (other than Father's day or Pub night)
• Steak Martini Night
• Steak/Burger/BBQ Nights (2)
• Theme Movie night
• Rocky Horror, Marx Brothers, Monty Python
• Wine Cheese Night
• Winter Carnival Weekends

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6. Ladies Night

• 35 people said that they were interested in a
  Ladies night
• Recommendation
• Plan initial organizational meeting
• Wine Cheese
• Email those who indicated an interest
• Have them choose their own facilitator
• Have them consider a Civilian Partner night

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7. Distribution Methods.
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8. About this survey

• Was it worthwhile?
• Was the information gained useful?
• Was the cost to get it acceptable?
• If this survey is done again
• When annually, every 5 years, on web site, on
  members anniversary date?
• Recommend that it be done Electronically
• easier to distribute to members and reward them
  ensure we have emails for all members
• Allows us to respond to particular comments

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Key Recommended Changes

• Add Winter Spring Ball (2007). Our Mess
  only, potential to combine with other Messes
• Add Games nites (bi weekly or monthly) and
  Ladies Night (monthly, bi-monthly or quarterly
• Drop Canada Day
• Rotate Candlelight dinners from Thurs only to
  rotating Thurs and Sat (bi-weekly)
• Amend Change the NY event to one activity only
  (formal)
• Amend Change production / dist of quarterly
  calendar to provide insert only.

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Potential (likely) changes

• Scotch tasting night (separate from Robbie Burns)
• Seafood, steak, burger, BBQ Nights
• Theme nites (eg. movie and reunion nights)
• Wine cheese night
• Winter Carnival / Winterlude activities
• Big game nites
• Activities with other messes (sports,
  tournaments, etc).
• TGIT
• Sens (and other) game tickets at more events
• Subsidized day care at Mess (e.g.. Pub nite,
  ladies nite)

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To Discuss

• Under consideration
• Cut noon bar service on Mondays
• Change food service for Curry Tuesday and Wurst
  Wednesdays
• Drop 2nd golf tourney, or players pay for own
  food. OPI(s) required

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Implementation

• Advise membership of new, amended and cancelled
  events/activities. Take full advantage of
  website, emails and next insert
• Solicit for event OPIs and interested members to
  get involved (Ladies nite, theme nites, games
  nite, Golf Tournament, etc)

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Questions?
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• Bar Operations
• Maj Heather Raney

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Bar Operation

• New Bar Supervisor Manon Holmes
• End Jan 06 3 K profit YTD
• Bar Operation going very well, however.
• Recommend closing bar on Mondays, as per
  Entertainment recommendations
• Review of beer prices has been done, and no
  change
• 17 Lines of Draft 3 RCAF Private Label
• Premium House Wines changed to Lindemans Cawara
  Shiraz Cabernet Sauvignon Blend (Red) and
  Lindemans Cawara Semillon Chardonnay Blend
  (White)
• Increase in wine sales at all Candlelight Dinners

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• Food Services
• Capt Yves Grenier

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Food Services

• Kitchen Fully Operational
• Stopped the loss cycle
• Profit 36K in 2005-06
• Projecting a profit of 18K in 2006/07
• Spent 52K for kitchen equipment and renovation in
  2005/06
• New Executive Chef Wayne Foster, Red Seal
  accredited

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• Soup and Sandwich Bar in Cockpit Bar Monday
  Thursday, plus a hot meal on Tuesdays and
  Wednesdays
• Free TGIF Lunch in Cockpit Bar on Fridays
  12h20-13h20
• Dining Room open Fridays 11h30-13h30 full hot
  cold buffet Fish Chips last Friday of the
  Month
• Dining Room subsidized by private function
  revenues

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• Housing
• Maj Stephen MacEwen

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Housing
FY 05/06 CAPITAL PLAN PROJECTS
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Replacement of Dishwashers 11K Completed in
FY 05/06
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Housing

• BARRIER FREE ACCESS PROJECT
• Publicly funded, PWSGC managed
• Option analysis completed
• Only acceptible option exceeded CFSU(O) budget
  (2X)
• Delayed pending approval process and funding
• Anticipate
• Design winter 06/07
• Construction summer 07 or 08
• Significant impact on Capital Plan

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Option 1
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Option 5
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Housing
FY 06/07 CAPITAL PLAN
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• Motion to approve Capital Plan

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• Finance
• Capt Rob Ebsary

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Budget

• FY changed from 1 March 28 February to 1
  April - 31 March

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Proposed Budget

• Balanced Budget (Modest Profit)
• General Rev Exp based on actual 2005 stats
• Expanded on the preventative maintenance program
• Continuing room administrative fees
• Bar Services based on actual 2005 stats

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Proposed Budget (cont)

• Food Services based on 2005 catering revenue
• RCAF Catering increased with new kitchen
  equipment (funded by PSP)
• Entertainment Program based on 2005 program
• Continued success with Pub nights

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Questions?

• Motion to approve budget

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• Questions?

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RCAF Anniversary Mess Dinner

• Thursday 30 March 2006

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Mess Committee

• PMC LCol Doug Cargo (CAS)
• VPMC Maj Lisa Taylor (CAS)
• Housing Maj Steve MacEwen (ADM IE)
• Entertainment Maj Rob Henry (CMS)
• A/Entertainment Capt Gero Cumbo (ADM IM)
• Bar Maj Heather Raney (CAS)
• Finance Capt Bob Ebsary (ADM FIN CS)
• Membership Maj Mikola Czich (MASIS)

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Mess Committee (contd)

• Heritage Maj Mat Joost (ADM HR-Mil)
• Secretary Maj Mat Joost (ADM HR-Mil)
• Publications VACANT
• Messing Capt Yves Grenier (ADM HR-Mil)
• At large Capt Darrell James (ADM HR-Mil)
• Associates Alex Saunders/Marv Sywyk
• Acting Mess Manager Kim Whelan
• Asst Mess Manager Ian Petrie

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(No Transcript)