Student Employment Program

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Work-Study Student Orientation 2009-2010
Strom Thurmond Center, 1st Floor 863-8019 ?
cpse_at_csuniv.edu Monday-Friday 8 a.m.-5 p.m.

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Career Planning Student Employment
Hester Young, MA Director
Nicole Copland Career Counselor
Ashley Rice, MPA Student Employment
Specialist
Emem Essien, BA Office Assistant
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• OUR MISSION
• To provide career services to both students and
  alumni, and to facilitate the process of
  connecting God-given passion to skills and
  abilities through Charleston Southern University
  majors.
• We endeavor to increase job placement
  opportunities for students by partnering with
  businesses, churches, and the Charleston Southern
  University community. To assist students who
  qualify for work-study in finding jobs that will
  allow them to earn money to help cover the cost
  of their education, and to help students develop
  job skills for future employment. 

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Whats New?

• Contracts are online and are initiated by your
  supervisor after you are hired
• Once your supervisor has submitted your online
  contract, you will receive an e-mail message with
  instructions for completing the student section
  -You will need to create an account with Dynamic
  Forms to sign your contract unless you already
  have an account

• Bring a copy of the e-mail sent to your BucMail
  account by Financial Aid to verify your FWS award
  to your interviews or you may bring a
  printout of the Award tab on the My Financial
  Aid under the Admissions tab of the CSU Web site
• Take the proper identification to complete your
  I-9 on your first day of work (the form is on the
  Work-Study

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Whats New?
continued

• MANDATORY TRAINING A NEW electronic student
  timesheet system is in place
• To ensure you are paid on time each month, you
  must complete the online electronic timesheet
  training on the Career Planning and Student
  Employment Home page at www.charlestonsouthern.edu
  /careers

• Students are not allowed to work during
  Convocation, Charleston Southern University
  offices are closed at this time.
• No student is allowed to work during scheduled
  classes or exams for any reason.

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FEDERAL WORK-STUDY (FWS) vs.
INSTITUTIONAL WORK-STUDY (IWS)

• FWS Money comes from the Federal Government
  and is awarded by CSUs Financial Aid
  at [phone]
• IWS Money comes from a CSU Departments budget
• Students with an FWS award will have more
  work-study positions to choose from
• We strongly recommend that FWS earnings are
  applied to student accounts, as this is the
  purpose of the Federal Work-Study program
• To have your earnings applied directly to your
  CSU tuition, you must select the payment method
  Apply payment to student account on your
  Work-Study contract

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WORK-STUDY RESPONSIBILITIES

• READ The Student Employment Handbook located on
  the Career Planning Student Employment page
  under Work-study Students
• Log your hours daily on your ELECTRONIC time
  sheet
• Submit your time sheet by the due date for
  supervisor approval
• Do not use your cell phone unless your job
  requires it
• Do not allow your friends to visit with you while
  you are on duty
• Always be respectful of your supervisor and
  fellow staff members, faculty members, visitors,
  and students

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WORK-STUDY RESPONSIBILITIES continued

• Provide your supervisor with your current class
  schedule and make your supervisor aware of
  changes in your schedule as they occur
• Call your supervisor to notify them of illness or
  other emergencies immediately let them know
  when you expect to return
• You must notify your supervisor if your time
  sheet shows that you are running out of hours!
• Attend valuable Career Planning and Student
  Employment career fairs, workshops and
  professional development events!!

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To find a WORK-STUDY job, go to
www.charlestonsouthern.edu/careers or hover over
Campus Life and select Career Planning and
Student Employment.
Scroll down and click the blue CSU logo under
BucCareer Network
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Click for students/alumni then log in with your
BucMail address and the temporary password that
was sent to that address.
Use the Forgot my password tab if necessary to
have another temporary password sent to your
BucMail account.
To change your password, select the Profile
tab, then Password/Preferences. We recommend
that you use your CSU ID
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To find work-study positions, select BucCareer
Network Jobs from the Jobs and Internships
tab, then select Work-Study in the Position
Type box.
Or select WORK-STUDY POSITIONS on the shortcuts
menu of your home page.
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Select a position in the list and click its job
title. You will then see a job description,
including whether it is an FWS or IWS
position. You can create a list of favorite jobs
by using the Favorites option
Follow the instructions from the supervisor on
the right side of the posting or use the
information listed there to contact the
supervisor directly.
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• Upload your résumé, cover letter, and reference
  page for critique by a Career
  Planning and Student Employment Career Counselor
• Select the Professional
  Portfolio Documents tab
• Click Add New

• Label the document
• Select document type
• Browse for your document
• Click Submit
• You will receive critiques via e-mail,
  it may take more than two or three
  submissions to get your résumé approved

My resume
NOTE Take your résumé to your interviews.
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Hours and Work-Study Positions

• You should NOT work more than 20 hours per week
  while school is in session, or 40 hours per week
  during breaks when the University is open
• You may have jobs in different CSU departments,
  keeping hours under 20 per week
• You may have both FWS and IWS positions
• Use FWS funds must be used first

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Student employees are considered employees of the
University, subject to University policies
DRUG ALCOHOL FREE WORKPLACE POLICY The unlawful
manufacture, distribution, dispensing, possession
or use of drugs or alcohol is prohibited on the
campus of CSU or at CSU-sponsored activities
both on-campus and off-campus SEXUAL
HARASSMENT POLICY Verbal or physical conduct of a
sexual nature, imposed on the basis of sex, by an
employee or agent of the University is prohibited
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For Time Sheet Training, go to the Career
Planning and Student Employment Web page and
view both
Online Electronic Time Sheet Training Login
Instructions and Online Electronic Time Sheet
Training How to enter hours

• IMPORTANT
• You will not have a timesheet until your
  contract
• has been fully processed and you begin working
• Enter your hours daily and
• Submit time sheet on the last day of the month!

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Payday

• Enter all your hours daily and submit your time
  sheet by the last day of the month to ensure
  timely payment
• The pay date is 15th of every month for the
  previous month worked, if the 15th falls on a
  weekend or holiday, payday falls on the following
  business day
• If you are applying your earnings to your tuition
  or have selected Direct Deposit your payment will
  be deposited on the pay date for that month
• To have your paycheck mailed to your home after
  Fall and Spring semesters end, give the Business
  Office an envelope with your current address and
  a stamp
• If you have questions about your payroll, contact
  HR/Payroll at 863-7016 on the 2nd floor of Strom
  Thurmond Center

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STUDYING ON THE JOB

• Our student employees work is essential to the
  University. Do not expect to study on the job.
  
• There may be positions that will allow studying,
  but this is at the sole discretion of the
  immediate supervisor.
• DO NOT WORK DURING CLASS TIME.
• Federal Work-Study funds are not available for
  students to work during class time

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Breaks, Holidays, Exam Days

• Student employees must provide supervisors with
  a copy of exam schedules as soon as exam
  schedules are posted
• Students are not required to work on reading days
• Students are not required to work during school
  breaks when the college remains open
• If students want to work, supervisor permission
  is required
• Students MUST NOT work during their own scheduled
  exam times for any reason NO EXCEPTIONS!

It is important to communicate with your
supervisor about changes your class schedule when
they occur.
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Leaving a Position Job Transfers

• A student must provide justification for their
  desire to transfer to another University
  department
• A Departmental Release Form is required from the
  current employer, then a new Contract is required
  by the new employer
• Two-week notice is EXPECTED. Only the supervisor
  has the authority to waive this.
• If proper notice is not given or the release is
  due to behavioral issues, students are required
  to meet with our director, Hester Young, before
  given another Work-Study job at Charleston
  Southern University

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Unused FWS Awards

• Any remaining or unused FWS award funds can NOT
  be earned after spring semester exams.
• Only IWS students are allowed to work from the
  last day of exams to the end of May!
• Monitor work schedule and remaining work hours
  to ensure that the entire awarded amount is
  earned and that additional hours are not worked!

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A students Federal Work-Study Award may be
cancelled at any time due to the following
circumstances

• Failure to meet requirements of financial aid
  (GPA, residency)
• Changes in Financial Aid eligibility
• Enrollment status reduced to Part-time

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Federal Work-study Award or IWS Contract may be
terminated due to

• Criminal action
• Unsatisfactory job performance
• Breach of confidentiality
• Disrespect toward supervisors, students,
  visitors, staff, etc.
• Failure to report to work without advanced notice

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Events
FIRST 90 DAYS

• Work-Study Fair
• Brewer Center ? Monday, August 24 ? 230 500
  p.m.
• Résumé Workshop
• Gold Room ? Wednesday, September 16 ? 1130 a.m.
  to 1230 p.m
• Volunteer and Part-time Fair
• Brewer Center ? Tuesday, September 22 ? Noon to
  2 p.m.
• Résumé Workshop
• Gold Room ? Wednesday, October 7 ? 1130 a.m. to
  1230 p.m
• Interviewing and Preparing for Career Fair
• Gold Room ? Wednesday, October 21 ? 1130 a.m.
  to 1230 p.m

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Events
FIRST 90 DAYS continued

• Fall Career and Graduate School Fair
• Brewer Center ? Tuesday, October 28 ? Noon 3
  p.m.
• Kaplan Free Professional Testing Event
• Location and times tba ? Saturday, November 14 ?
  register online at www.kaptest.com
• SCICU Senior Interview Day Résumé Submission
  Deadline
• Career Planning and Student Employment? Friday,
  November 20

Our Complete Calendar of Events is available at
charlestonsouthern.edu/careers Look for e-mail
announcements and flyers from Career Planning and
Student Employment throughout the year!
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MANDATORY
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COMPREHENSION TEST
Click the Link Below http//www.csuniv.edu/career
planning/pop_test.asp (presentation must be in
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• Welcome to the Student Employment Program
• at Charleston Southern University

For questions, contact us at
843-863-8019 www.charlestonsouthern.edu/careers