Wyoming WISE Training

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Wyoming WISE Training

• August 2005

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Agenda

• Welcome
• Context and Overview
• Student Locator Framework Uniq-ID
• District Checklist
• WISE Data Guidelines
• Student District Transmission
• Break
• Near Match Resolution
• Unique ID Download and Batch Upload
• Import and Export from the SIS
• SIS Agent District Install
• Timeline
• Questions (ALL)

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The Case for State Student Record IDs

• Historical Context
• 1970s - USED Migrant Student Record Transfer
  System
• 1980s - FL, TX, NV (SS)
• 1990s - MA, critical mass
• 2000s - NCLB (PBDMI/EDEN) All 50 States
• Why a state assigned, consistent, unique ID
• vs. SS
• In addition to local ID
• Data accuracy and reliability
• Reduced reporting burden
• Ability to link multiple data sources
• Ability to link data across time
• Ability to eliminate system duplications
• Ability to improve efficiency of assessments

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WISE is

• a state-of-the-art enterprise education system
  that uses public SIF standards to dramatically
  reduce district administrative burden in
  implementing a state assigned student record ID.

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How will it work (Easy as 1-2-3)

• School personnel register a student in their SIS
• SIF Interoperability Occurs
• District WISE coordinator receives e-mails from
  SLA with URL to resolve near matches.
• (District administrator logs onto Uniq-ID to
  complete year-end roll over and other batch
  registration process)

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At Districts
At Aggregation Points
SIS
SIS Agent
ZIS
School/LEA User
E-mail Notification
Student Locator Agent
WISE Coordinator
State ZIS
Near Match Resolution Web Site
This is a Near Match Situation
This is a New ID or an Exact Match Situation
Unique Student ID Instance
Student Resolver Agent
At WDE
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District Check List

• Complete Training
• Ensure Agent Installed and Configured
• Ensure SIS Data Conformsto WISE Data Guidelines
• Run WISE Student Locator Agent console and
  initiate batch assignment of new students.
• Resolve all near matches
• Begin standard operations

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WISE Surveys

• Has any district not yet completed their
  installation survey? (If not, please see John at
  the break)
• Overview
• Questions

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Data Access and Management Policy

• Protections
• Data Use and Release
• Improper Disclosure of Student Records
• Ownership of Data
• District Sign-Off

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WISE Data Guidelines

• Where is Data stored in the SIS?
• Use complete legal names
• Birth certificates
• Multiple word names
• Middle names (abbreviations and NMN)
• Separate nicknames from formal names
• Put generation codes in correct fields
• Remove special characters , ()
• ASCII US characters , accented letters, etc. are
  accepted
• Matches are not case sensitive
• Race, gender, and DOB are standardized by entry

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Student Record Details

• Every WISER ID record must contain
• Legal Last Name
• Legal First Name
• Legal Middle Name
• Legal Name Suffix
• Gender
• Date of Birth
• Current Grade Level
• District Student ID
• Race / Ethnicity
• In non-SIF uploads the fields Current School
  Code, Resident District Code, and Current School
  Code must be included.
• Only valid data records can be loaded into the
  system
• Pre-code Update

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Near Match Resolution

• Overview
• Demonstration

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Unique ID Download and Batch Upload

• Overview
• Demo

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WISER ID Import (1)

• WISER ID files will contain all district records
  in one file. (Header and Footer must be space or
  tab delimited, the rest can be CSV if desired)
• Header Recode Type, Extract Date, Extract Time,
  Transmission ID, Version, Delimiter (carriage
  return)
• Detail Record Record Type, Current School Code,
  Resident District Code, Legal Last Name, Legal
  First Name, Legal Middle Name, Legal Name Suffix,
  Gender, Date of Birth, Current Grade Level, Local
  Student ID, Social Security Number,
  Race/Ethnicity, WISER ID, Current District Code,
  Current School Code (carriage return)
• Trailer Record Type,Transmission ID, Number of
  Records (carriage return)
• Sample Import File for School 006 in district
  2601
• TH 04/27/05 080000 B1 1.0 delimiter0X2C
• ID 006 2601 Max Kyle Bradly II M 03/15/89 09
  5400112300 064123976 W (WISERID) 2601 2005
• ID 006 2601 Jones Dot Carol F 02/10/90 1
  5400002311 124567891 H (WISERID) 2601 2005
• ID 006 2601 Smith,Robert Jr M 11/04/88 10
  5401002300 387945123 A (WISERID) 2601 2005
• TT B1 5

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WISER ID Import (2)

• Required File Manipulation
• The header and trailer records in the WISER file
  must be deleted before using the file to import
  the Student Record ID into WISE. This can be
  done by opening the file in WordPad or Notepad.
  The header and trailer record can be highlighted
  and deleted and then the file saved again.
• New Sample File for School 006 in district 2601
• ID,006,2601,Max,Kyle,Bradly,II,M,03/15/89,09,54001
  12300,064123976,W,(WISERID),2601,2005
• ID,006,2601,Jones,Dot,Carol,,F,02/10/90,1,54000023
  11,124567891,H,(WISERID),2601,2005
• ID,006,2601,Smith,Robert,,Jr,M,11/04/88,10,5401002
  300,387945123,A,(WISERID),2601,2005

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WISE District Install (1)

• Overview
• SIS Agent
• Zone Integration Server (ZIS) (located at
  aggregation point)
• View Aggregation Point Model

At Districts
At Aggregation Point
SIS
District Zone
SIS Agent
School/LEA User
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WISER District Install (2)

• Install Agent
• Configure Agent
• Map SIS Data to Agent
• 4. Test SIS-Agent Connectivity
• Test Agent-ZIS Connectivity
• Begin Normal Operations
• NOTE These steps are for the WISE Coordinator or
  their technical proxy.

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SIF Bulk Upload

• Go onto WISE Student Locator Agent Console
• Follow Instructions in User Guide
• Select schools you want batch uploaded
• Student locator agent will execute Student
  Locator requests to the Student Resolver agent
  and handle returns
• Resolve all near matches
• IDs will be assigned to all students not already
  assigned an ID.

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At Districts
At Aggregation Points
SIS
SIS Agent
ZIS
School/LEA User
E-mail Notification
Student Locator Agent
WISE Coordinator
State ZIS
Near Match Resolution Web Site
Unique Student ID Instance
Student Resolver Agent
At WDE
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Questions
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Contacts
WISE Technical Support John Woller, WISE Project
Manager jwolle_at_educ.state.wy.us [phone]

• WY Department of Education
• Steve King
• sking_at_educ.state.wy.us
• [phone]
• eScholar
• Mary Milligan
• mmilligan_at_eScholar.com
• [phone]

ESP Solutions Group Alex Jackl ajackl_at_espsg.com 78
1-370-1043 Edustructures Steve
Setzer ssetzer_at_edustructures.com 801-858-0075