Maryland State Department of Education

1
WELCOME

• Maryland State Department of Education
• School and Community Nutrition Programs Branch
• Food Distribution Section

2
FOOD DISTRIBUTION SECTION

• Mike Birkmeyer- Section Chief
• Yvette Bogan- Operations Specialist
• Purva Hukmani- Admin. Specialist
• Brenda Pryor- Section Secretary

3
CUSTOMERS

• 24 School Districts
• 45 Non Public Schools/RCCIs
• 15 Charitable Institutions
• 9 Summer Programs

4
15,158,167.00

• Largest 2,593,616.00
• Smallest 158.00

5
NON PROCESSED COMMODITIES

• No Restrictions on How RAs Spend Entitlement
  Dollars
• Offer Approximately 60 Commodities
• Will Open Surveys Upon Request
• No Requisitions/No Orders

6
PROCESSED COMMODITIES

• 37 Approved Processors/35 NPA
• SPA by Request
• Schools select products, delivery schedules,
  value pass thru methods, storage, and
  distribution of end products
• Constantly Growing Percentage of Entitlement

7
SY07 QUANTITIES

• 3,000,000 Lbs. Flour
• 3,000,000Lbs Chicken
• 5 Tanker Trucks of Liquid Eggs
• 2,000,000 Lbs. Cheese
• 2,500,000 Lbs. Bulk Potatoes

8
WAREHOUSES

• No State Owned/All Commercial
• State Divided Into 3 Regions
• 2 Regions Delivery/1 Pick Up
• 1 School District Gets Direct Delivery
• 4 Districts Get 60 Direct Delivery
• RFB for July 2008

9
FINANCES

• Costs Depend On Region
• .85 per case Administrative Fee
• No Fee on Processed Commodities
• RAs Responsible for All Costs

10
ECOS

• All RAs Place Requisitions, Track Orders, Monitor
  Entitlement in ECOS
• All Warehouses/Processors Receive Orders and Get
  Allocations From ECOS
• RA Notification of Commodity Delivery Based on
  ECOS Email

11
PRE-TRAINING SESSIONS

• Learn ECOS Inside and Out
• Set Up RAs on Both ECOS Sites
• Sent RAs Test Site Log In and Password Prior to
  Session
• Scavenger Hunt

12
ECOS TRAINING

• Five Initial Training Sessions
• 20- Person Maximum
• Held in Computer Lab

13
TRAINING SESSIONS

• Performed All ECOS Functions On Test Site
• Free Time to Practice
• Placed Actual Requisitions In Afternoon
• Later Reduced Sessions To 3 Hours

14
FOLLOW UP

• Phone Resource
• Site Visits
• Prize Messages Before Meetings
• RCCIs/Nonpubs Need Most Attention

15
SY08

• Three Training Sessions
• One Hour Presentation
• Act as Resource While Submitting Requisitions
• Site Visits

16
ECOS ROLLOUT BENEFITS

• Real Time Information
• RAs Control Their Destiny
• Reduced Labor
• Reduced Costs

17
ECOS ROLLOUT OBSTACLES

• Training
• Initial Set Up Time
• Summer Programs
• Charitable Institutions
• Surveys Which Are Only Offered For Less Then 20
  Days