Oversight

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Oversight and Evaluation
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Mission
The mission of Oversight and Evaluation (OE) in
the Natural Resources Conservation Service (NRCS)
is to assess quality, accountability,
effectiveness, and consistency in the delivery of
conservation assistance as defined by laws,
executive orders, rules, regulations, and policy
to help people conserve, sustain, and improve our
natural resources.
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Services
Products
Customers

• Issue Papers
• Quick Response Reviews
• Critical Preliminary Findings
• Survey Reviews
• Comprehensive Studies

• Consulting
• Advising

• Chief
• Associate Chief
• Deputy Chiefs
• Regional Conservationists
• Division Directors
• State Conservationists

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Importance of OE Function to the Chief and
Agency Leadership

• Internal review function
• Feedback mechanism on how well policies and
  requirements are being implemented
• Improves accountability by providing information
  on agency performance and evaluating
  effectiveness and efficiency of NRCS programs,
  activities, and operations

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History and Structure of Oversight and Evaluation
Origin

• USDA Reorganization Act of 1994, under Public Law
  103-354 established six NRCS Regional Offices and
  assigned responsibility for Oversight and
  Evaluation (OE) to Regional Conservationists

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History and Structure of Oversight and Evaluation
Reorganization of Oversight Evaluation

• Effective September 27, 1998, Chief Reed
  realigned the OE staff report directly to the
  Director of Operations Management and Oversight
  Division (OMOD) of National Headquarters (NHQ).
  This change ensured more independence of the OE
  function, allowed more flexibility to address
  emerging issues, and focused OE as part of a
  single point of accountability
• Early 1999, a supervisor for OE was added to the
  OMOD staff.

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History and Structure of Oversight and Evaluation
Current Staff Structure

• OE staffs are assigned to the OMOD in NHQ, but
  are located at the six regional office locations
• Supervisor is headquartered at NHQ
• OE staffs are considered senior discipline
  specialists. Current professional disciplines
  include Resource Conservationists, Engineers,
  Soil Scientists, Biologists, and Management
  Analysts
• OE is trained and competent in specialized areas
  of performance reviews (audits)

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Chief
Deputy Chief for
Deputy Chief
Deputy Chief
Deputy Chief
Deputy Chief
Strategic Planning
for Programs
for Science
for Soil Survey
for Management
And Accountability
And Technology
And Resource
Assessment
Strategic and Performance
Operations Management
Budget Planning
Planning Division
and Oversight Division
And Analysis
Division
Oversight and Evaluation
(OE Supervisor)
OE Staff
OE Staff
OE Staff
OE Staff
OE Staff
OE Staff
Fort Worth, TX
Atlanta, GA
Madison, WI
Davis, CA
Beltsville, MD
Lincoln, NE
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Oversight and Evaluation Activities and Successes
33 Total Reviews from 1997-2001
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Oversight and Evaluation Reviews
Review Subject Areas
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Value Added
The Oversight and Evaluation (OE) staff provides
NRCS leadership with reliable, objective, and
timely information on key critical issues. GAO,
April 2000
NRCS OE staffprovide an important internal
review of the effectiveness and efficiency of the
agencys programs, activities, and operations
GAO, April 2000
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Value Added
Benefits Derived

• Improve readiness and technical capacity
• Improve management controls
• Improve systems/processes
• Ensure compliance with laws, executive orders,
  rules, and regulations
• Avoid adverse publicity
• Validate existing processes
• Provide analysis/data to decision-makers
• Funds put to better use

• OE evaluations are extremely valuable to
  Division Directors and Program Managers in
  setting priorities and obtaining honest
  feedback.(Horace Smith, Director, Soil Survey
  Division)

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Examples of Value Added Products and Services

• Environmental Quality Incentive Program (EQIP)
  reviews brought about significant improvements in
  procedural guidance, training, quality assurance,
  and monitoring of funds.
• not only did (OE) do an outstanding job in
  identifying, analyzing, and summarizing concerns
  about the EQIP program, but they also did an
  excellent job in developing workable solutions to
  these concerns. (Mark Berkland, Director,
  Conservation Operations Division)

We examined the supporting documentation for
seven of these reviews and determined that NRCS
OE (staff) had an effective process for
assessing agency policy and procedures. -- OIG
Report No. 10099-0002-CH, April 2000
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Examples of Value Added Products and Services

• Conservation Reserve Program (CRP) reviews
  resulted in immediate corrections of incorrect
  processes/procedures at the field level, and
  national development of Environmental Index (EI)
  software to eliminate inconsistencies found
  between states. The reviews were also cited in
  responding to an OIG audit of CRP.
• An American Indian Program Delivery review led to
  increased conservation assistance to tribes and
  enhanced communication with tribal leaders.

• OE review of Wetland Reserve Program (WRP)
  restoration and monitoring effortscontinues to
  be critical to program delivery improvement.
  Through the OE efforts, problems are being
  identified and resolved before they reflect
  adversely on the agency. (Bob Misso, National
  Wetlands Policy Coordinator, Watersheds
  Wetlands Division)

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Results of Improved Relations with OIG and GAO
through the Oversight and Evaluation Function of
NRCS Include

• Improved communications between NRCS and OIG and
  GAO has lessened duplication of work
• OIG shares their review plans with NRCS
• OIG has requested technical training from NRCS
• NRCS OE staff work with OIG in the field when
  requested
• OE has received audit and review training by OIG
• Increased trust and better quality reviews or
  audits for the respective agencies
• Improved ability of NRCS to reach agreement on
  corrective actions recommended by OIG and GAO

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Future Opportunities forOversight and Evaluation

• Consulting and Advisory Services to NRCS
  Leadership Team
• Research new technical, programmatic,
  legislative, or policy issues
• Investigate and provide recommendations for
  improvement on technical, programmatic,
  legislative, or policy issues at national,
  regional, or state levels
• Provide consultation during development of
  Management Action Plans resulting from Oversight
  and Evaluation Reviews as endorsed by agency
  leadership
• Assist with development and implementation of
  national, regional and state management/functional
  reviews

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Future Opportunities forOversight and Evaluation

• Follow-up on Past Internal and External
  Oversight and Evaluation Activities
• Follow-up on implementation of Office of
  Inspector General and General Accounting Office
  recommendations made for the agency
• Follow-up on Management Action Plan implementation

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Future Opportunities forOversight and Evaluation

• Provide Agency Liaison Support toExternal Review
  Groups
• Provide agency liaison support to the Office of
  Inspector General or to the General Accounting
  Office.

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NRCS Evaluation and Management Action Model
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Oversight and Evaluation
The U.S. Department of Agriculture (USDA)
prohibits discrimination in all its programs and
activities on the basis of race, color,
national origin, sex,religion, age, disability,
political beliefs, sexual orientation,or marital
or family status. USDA is an equal opportunity
provider and employer.