DRAFT LABORATORY LOGISTICS Session

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DRAFTLABORATORY LOGISTICSSession 2
Abdourahmane Diallo Jennifer Antilla Greg Roche
26 April, 2006 This presentation was produced for
review by the United States Agency for
International Development. It was prepared by
the DELIVER project.
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Session Objectives

• By the end of the session, the participants will
  be able to
• Describe the process of standardization
• Describe challenges faced when standardizing
  laboratory practices
• Describe challenges in quantifying for lab
  supplies
• Describe a quantification methodology
• Conduct a simple quantification using the
  quantification methodology
• Define what ATLAS is and how it is used
• Describe issues that are specific to lab system
  assessment compared to other system assessments
• Identify specific information/data sources for
  each element of ATLAS

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Quantification Process

• A. Prerequisites to Quantification
• Define the Scope and Purpose of the
  Quantification
• Standardization of Laboratory Policies and
  Procedures
• Describe the Laboratory System
• Determine the Period of the Forecast
• Collect Required Data
• Document your Assumptions
• B. Forecast Demand of Laboratory Products
• C. Estimate Requirements
• D. Estimate Cost of Requirements
• E. Reconcile Cost of Requirements with Available
  Funding and Adjust Quantity to Procure if Needed

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A. Prerequisites to Quantification

• Define the Scope and Purpose of the
  Quantification
• Standardize Laboratory Policies and Procedures
• Describe the Laboratory System
• Determine the Period of the Forecast
• Collect Required Data, incl. current tests
  conducted, adjusted tests conducted, stock on
  hand, available equipment, etc.
• Document your Assumptions

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B. Forecast Demand of Laboratory Products

• Reagents and Consumables that are Associated with
  a Particular Test
• Determine the Specific Commodities Needed Per
  Test
• Multiply the Commodities Needed Per Test By the
  Average Tests Done Per Facility
• Sum Commodity Requirements By Facility
• Round Up Commodities Needed Per Facility to the
  Appropriate Packaging Size
• Multiply Final Commodity Requirements Per
  Facility By the Total Number of Facilities Per
  Level of the System
• Sum Commodity Requirements Across the Laboratory
  System

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B. Forecast Demand of Laboratory Products

• 2. Regularly Consumed Laboratory Commodities used
  in Lab Operations
• Determine the Specific Commodities Needed Per
  Facility
• Round Up Commodities Needed Per Facility to the
  Appropriate Packaging Size
• Multiply Final Commodity Requirements Per
  Facility By the Total Number of Facilities Per
  Level of the System
• Sum Commodity Requirements Across the Laboratory
  System

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B. Forecast Demand of Laboratory Products

• 3. Durables
• Determine the Specific Durables Needed Per
  Facility
• Round Up Durable Supplies Needed Per Facility to
  the Appropriate Packaging Size, if applicable
• Multiply Final Durable Requirements Per Facility
  By the Total Number of Facilities Per Level of
  the System
• Sum Durable Requirements Across the Laboratory
  System

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C. Estimate Requirements

• Adjust Total Forecasted Demand of Each Laboratory
  Commodity to Account for Product Wastage, Lead
  Times and Buffer Stock
• Further Adjust Requirements Estimate to Account
  for Expected Stock on Hand at the Beginning of
  the Period

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• D. Estimate Cost of Requirements
• E. Reconcile Cost of Requirements with Available
  Funding and Adjust Quantity to Procure if Needed

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ATLAS Background

• Tool to assess lab services and logistics
• Can be used for baseline assessment (diagnostic)
  and as monitoring and evaluation tool
• Provides comprehensive view of all aspects of lab
  services (testing capabilities, logistics system
  and commodity availability throughout the system)

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Why another assessment tool?

• LSAT/LIAT focus on core logistics functions and
  indicators
• Lab supplies have many characteristics that have
  logistics implications, and that need to be
  considered in any assessment (supplies for
  quality control, intermediary products, wide
  range of shelf life, various natures of products,
  etc.).
• All sections and components of ATLAS are
  specifically designed for lab supplies, thus no
  adaptation is required (policy QA/QC, infection
  prevention HR lab personnel etc.)
• ATLAS has additional sections Infrastructure,
  Instrumentation (equipment) and testing services,
  that not only have logistics implications, but
  assist lab services managers to plan specific
  intervention in upgrading labs.
• ATLAS collects both qualitative and quantitative
  data