Creating and Delivering Effective Presentations

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Creating and Delivering Effective Presentations
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Planning Organization

• All well-planned presentations have
• An obvious introduction
• A main body
• A concise summary (and sometimes conclusions)

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Planning Organization

• Obvious introduction
• Get the audience attention
• Explain the purpose of the presentation
• Main body
• Relevant and concise information
• Organization should be logical

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Planning Organization

• Summary
• Concisely summarizes the body of the presentation
• Inform the audience you have reached this section
• For example say in summary
• Focuses the audiences attention and re-teaches
  the information
• Conclusions (not always appropriate)
• Reports the conclusions that might be drawn from
  the information in the presentation

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Planning Organization

• Transitions
• Transitions between sections should be obvious.
  For example
• Jamie will speak on the cost of the project
• in conclusion

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Appropriate Coverage of the Topic

• Main ideas should be evident
• Main topics should be abbreviated in the
  multimedia presentation but explained fully by
  the speaker
• Supporting citations adds credibility to the
  information presented. For example
• Education Professional Standards Board (EPSB).
  (n.d.). Education Professional Standards Board
  web site. Retrieved January 9, 2006 from
  http//www.kyepsb.net/.

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Delivery

• Strong eye contact
• Look around the room and into the eyes of
  different audience members
• Do not focus on one particular audience member
• Do not rely on notes or focus your stare at the
  podium
• Do not freeze up

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Delivery

• Appropriate use of gestures
• Use the right hand modestly to animate your
  speech at calculated times
• Do not use the left-hand to animate your speech
• Do not fall into a repetitive motion such as
  stepping forward and back
• Be aware of your nonverbal messages

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Delivery

• Use strong voice that can be heard at the back of
  the room
• Use appropriate vocalics to prevent becoming
  monotone
• Demonstrate good posture
• Stand up straight
• Hands on the podium or comfortably at your sides
• Do not put your hands in your pockets
• Do not use fillers such as uhh and you know

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Appearance

• Business dress
• Males
• Suit or suit jacket and slacks
• Power colors (dark blue, black, dark gray, dark
  brown)
• Dress shoes
• Tie
• Jewelry
• Watch
• 1 ring (or less)
• Nothing else (no visible piercings such as ear
  rings)

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Appearance

• Females
• Suit with a jacket and skirt or slacks
• Power colors (dark blue, black, dark gray, dark
  brown)
• Dress shoes
• Jewelry
• Watch
• 1 ring on each hand (or less)
• One bracelet (or less)
• One necklace (or less)
• One pair of ear rings (and no other visible
  piercings)

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Visual Aids

• Readable from the back of the room
• Should always be relevant to the subject
• Do not use images for the purpose of having one
  in the presentation
• Images should reinforce the message
• Graphics should be demonstrated at the point the
  relating topic is discussed

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Visual Aids

• Design crimes
• Text or objects should be visible at the back of
  the room
• This text could be too small to see at the back
  of the room
• Inconsistent formatting. For example
• First order bullets should always be the same
• Second order bullets should always be the same
• Titles should always be formatted the same

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Visual Aids

• Do not use more than two font styles
• Arial
• Times Roman
• Harrington
• Banjoman Open Bold
• Apply styles only for emphasis
• Italic
• Bold
• Underline
• Shadow

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Visual Aids
Lacks Contrast

• Keep the same color schemes throughout the
  presentation
• Use contrasting colors for text and backgrounds

Changing Colors is Mentally Confusing
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Visual Aids
Distracting and not relevant

• In most cases
• Less is more
• Simple is best
• Only use animations and images that compliment
  the message
• Do no select elaborate and confusing backgrounds
• Keep the number of bulleted items from 4-7 per
  slide

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To Keep in Time Present Well

• PRACTICE
• PRACTICE
• PRACTICE
• Take advantage of PowerPoint's timer feature
• Practice will aid you in keeping in time
  limitations
• Practice will make you more comfortable
• A relaxed presenter will do a better job!

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Summary

• Have a clear Introduction, Body, and
  Summary/Conclusion
• Use strong eye contact with the audience
• Do not focus on notes or other things
• Use good voice pitch and volume
• Avoid being monotone
• Avoid fillers (e.g. uhhh)

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Summary

• Wear business dress
• Make all visual elements readable from the back
  of the room
• Use consistent formatting
• Use 1-2 typestyles and be careful with applying
  styles

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Summary

• Use good contrasting colors
• Only use graphics and animations that compliment
  the message
• Do not pick elaborate backgrounds
• Less is more
• Practice, Practice, Practice

The End