Presentation to Portfolio Committee

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Presentation to Portfolio Committee 2 September
2009 Limpopo/Mpumalanga/North West (LMN)
Region State of the Region
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REGIONAL COMMISSIONER
SECRETARY
ASD PA
DD POLICY CO-ORDINATOR
DRC
ASD PA
SECRETARY
MANAGEMENT AREAS
FINANCE SCM
CORRECTIONS
DEV CARE
CORPORATE SERVICES
CORRECTIONS
HIV and AIDS
BARBERTON
HRM SUPPORT
FINANCE
EDUCATION TRAINING
BETHAL
PERF MAGEMENT
FACILITY
LOGISTIC
WITBANK
SECURITY
AGRIC WORKSHOPS
EMPLOYEE RELATION
RUSTERBURG
SOCIAL RE-INTERGRATION
CARE SERVICES
SPECIAL PROGRAMMES
ROOIGROND
KLERKSDORP
HEALTH SERVICES
HRD
POLOKWANE
LEGAL SERVICE
THOHOYANDOU
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Post Establishment-LMN Region
SALARY LEVELS FILLED VACANT FINANCED TOTAL FINANCED PERCENTAGE VACANT
3 740 55 795 6.91
4 5 10 15 33.33
5 1007 46 1053 4.36
6 1800 255 2055 12.40
7 1815 266 2081 12.78
8 255 117 372 31.45
9 176 72 248 29.03
10 85 22 107 20.56
11 65 13 78 16.66
12 16 2 18 21.80
13 12 0 12 0
14 1 0 1 0
15 1 0 1 0
TOTAL 5978 858 6836 12.55
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OFFENDER POPULATION AS PER MANAGEMENT
AREAOVERVIEW
Management Area CHILDREN CHILDREN CHILDREN CHILDREN YOUTH YOUTH YOUTH YOUTH ADULTS ADULTS ADULTS ADULTS MAX MAX
Management Area SENT SENT ATD ATD SENT SENT ATD ATD SENT SENT ATD ATD SENT SENT
Management Area M F M F M F M F M F M F M F
BARBERTON 1 0 4 0 222 0 113 0 1725 32 598 3 1160 0
BETHAL 1 110 2 79 0 1918 36 604 3 52 15
KLERKSDORP 0 0 0 0 41 3 55 0 3135 36 362 0 243 0
POLOKWANE 0 0 0 0 512 0 0 0 538 43 287 0 59 0
RUSTENBURG 51 0 0 0 516 0 4 0 1465 0 160 0 548 0
ROOIGROND 0 0 0 0 0 0 0 0 1275 0 2 0 622 0
THOHOYANDOU 0 0 2 0 179 0 76 0 1274 47 547 8 202 0
WITBANK 0 0 0 0 42 2 64 1 1561 36 436 1 12 0
LMN TOTALS 52 0 7 0 1622 7 391 1 12891 230 2996 15 2898 15
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EXPENDITURE PERCENTAGE 31ST JULY 2009 DCS LMN
REGION
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PERFORMANCE INFORMATION

• PROGRAMME ADMINISTRATION

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EXPENDITURE FOR THE YEAR TO DATE REGIONAL
STATUS 31st JULY 2009
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PERCENTAGE OF EXPENDITURE TO HDI SERVICES PROVIDERS PERCENTAGE OF EXPENDITURE TO HDI SERVICES PROVIDERS PERCENTAGE OF EXPENDITURE TO HDI SERVICES PROVIDERS PERCENTAGE OF EXPENDITURE TO HDI SERVICES PROVIDERS PERCENTAGE OF EXPENDITURE TO HDI SERVICES PROVIDERS PERCENTAGE OF EXPENDITURE TO HDI SERVICES PROVIDERS
QUOTATION ACQUISITIONS BIDS lt R 500 000-00 APRIL 2009  MAY 2009  JUNE 2009  JULY 2009   TOTAL
SMMEs R 2,363,263.08 R 213,248.11 R 5,197,032.49 R 1,960,640.00 R 9,734,183.68
HDIs R 1,471,103.59 R 2,835,502.09 R 781,278.46 R 1,063,796.00 R 6,151,680.14
PEOPLE LEAVING WITH DISABILITIES R 29,499.40 R 0.00 R 60,000.00 R 9,672.27 R 99,171.67
OTHERS R 179,785.19 R 637,336.65 R 249,071.21 R 271,178.50 R 1,337,371.55
BBBEE R 83,050.05 R 525,096.66 R 440,779.60 R 200,437.55 R 1,249,363.86
TOTAL R 4,126,701.31 R 4,211,183.51 R 6,728,161.76 R 3,505,724.32 R 18,571,770.90
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Number of grievances handled within 30 days vs the total number of grievances recorded Number of grievances handled within 30 days vs the total number of grievances recorded Number of grievances handled within 30 days vs the total number of grievances recorded Number of grievances handled within 30 days vs the total number of grievances recorded Number of grievances handled within 30 days vs the total number of grievances recorded Number of grievances handled within 30 days vs the total number of grievances recorded
Nr of grievances recorded Nr of grievances recorded Nr of grievances recorded 100 100 100
Nr of grievances finalized within 30 days Nr of grievances finalized within 30 days Nr of grievances finalized within 30 days 27 27 27
Nr. Of grievances outstanding lt 30 days Nr. Of grievances outstanding lt 30 days Nr. Of grievances outstanding lt 30 days 12 12 12
Nr of grievances outstanding gt 30 days Nr of grievances outstanding gt 30 days Nr of grievances outstanding gt 30 days 61 61 61
Total nr of grievances outstanding Total nr of grievances outstanding Total nr of grievances outstanding 73 73 73
Number of officials found guilty of fraud, corruption and serious maladministration against the total number of officials charged in such cases Number of officials found guilty of fraud, corruption and serious maladministration against the total number of officials charged in such cases Number of officials found guilty of fraud, corruption and serious maladministration against the total number of officials charged in such cases Number of officials found guilty of fraud, corruption and serious maladministration against the total number of officials charged in such cases Number of officials found guilty of fraud, corruption and serious maladministration against the total number of officials charged in such cases Number of officials found guilty of fraud, corruption and serious maladministration against the total number of officials charged in such cases
None None None None None None
Number of persons days lost due to suspensions against the total number of annual working days Number of persons days lost due to suspensions against the total number of annual working days Number of persons days lost due to suspensions against the total number of annual working days Number of persons days lost due to suspensions against the total number of annual working days Number of persons days lost due to suspensions against the total number of annual working days Number of persons days lost due to suspensions against the total number of annual working days
April 09 May 09 May 09 June 09 July 09
Nr of suspensions 6 Vs 180 1 Vs 31 1 Vs 31 2 Vs 60 2 Vs 62
Remarks (1) one senior official has been on suspension since September 2008 to date Remarks (1) one senior official has been on suspension since September 2008 to date Remarks (1) one senior official has been on suspension since September 2008 to date Remarks (1) one senior official has been on suspension since September 2008 to date Remarks (1) one senior official has been on suspension since September 2008 to date Remarks (1) one senior official has been on suspension since September 2008 to date
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Number of persons days lost due to leave against the total number of annual working days Number of persons days lost due to leave against the total number of annual working days Number of persons days lost due to leave against the total number of annual working days Number of persons days lost due to leave against the total number of annual working days Number of persons days lost due to leave against the total number of annual working days Number of persons days lost due to leave against the total number of annual working days Number of persons days lost due to leave against the total number of annual working days
Number of officials vs Number of days Number of officials vs Number of days Number of officials vs Number of days Number of officials vs Number of days Number of officials vs Number of days Number of officials vs Number of days
April 09 April 09 April 09 May 09 June 09 July 09
Grand Total 7536 Vs 17308 7536 Vs 17308 7536 Vs 17308 7272 Vs 17684 10067 Vs 21618 7742 Vs 17986
Number of audit qualifications and matters of emphasis Number of audit qualifications and matters of emphasis Number of audit qualifications and matters of emphasis Number of audit qualifications and matters of emphasis Number of audit qualifications and matters of emphasis Number of audit qualifications and matters of emphasis Number of audit qualifications and matters of emphasis
Nr of qualifications Nr of qualifications 01 01 01 01 01
Matter of qualification Matter of qualification Asset Management Asset Management Asset Management Asset Management Asset Management
Percentage of litigation cases won by DCS against the total number of cases filed against it STATUS 01 APRIL - 25 AUGUST 2009 Percentage of litigation cases won by DCS against the total number of cases filed against it STATUS 01 APRIL - 25 AUGUST 2009 Percentage of litigation cases won by DCS against the total number of cases filed against it STATUS 01 APRIL - 25 AUGUST 2009 Percentage of litigation cases won by DCS against the total number of cases filed against it STATUS 01 APRIL - 25 AUGUST 2009 Percentage of litigation cases won by DCS against the total number of cases filed against it STATUS 01 APRIL - 25 AUGUST 2009 Percentage of litigation cases won by DCS against the total number of cases filed against it STATUS 01 APRIL - 25 AUGUST 2009 Percentage of litigation cases won by DCS against the total number of cases filed against it STATUS 01 APRIL - 25 AUGUST 2009
Number of cases against DCS Number of cases against DCS Number of cases against DCS 25 25 25 25
Number of cases finalized Number of cases finalized Number of cases finalized 08 08 08 08
Number of cases finalized in favor of DCS Number of cases finalized in favor of DCS Number of cases finalized in favor of DCS 07 07 07 07
Percentages of cases finalized in favor of DCS Percentages of cases finalized in favor of DCS Percentages of cases finalized in favor of DCS 28 28 28 28
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• PROGRAMME SECURITY

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Number of assaults in Correctional Centres and Remand Detention facilities (per 10 000 inmates) Number of assaults in Correctional Centres and Remand Detention facilities (per 10 000 inmates) Number of assaults in Correctional Centres and Remand Detention facilities (per 10 000 inmates) Number of assaults in Correctional Centres and Remand Detention facilities (per 10 000 inmates) Number of assaults in Correctional Centres and Remand Detention facilities (per 10 000 inmates) Number of assaults in Correctional Centres and Remand Detention facilities (per 10 000 inmates) Number of assaults in Correctional Centres and Remand Detention facilities (per 10 000 inmates)
OFFENDER ON OFFENDER OFFENDER ON OFFENDER OFFENDER ON MEMBER MEMBER ON OFFENDER MEMBER ON SERVICE PROVIDER RAPE (OFFENDER ON OFFENDER)
TOT 105 105 1 20 0 1
Percentage of correctional centres and remand detention facilities with access security turnstiles installed and functioning vs the total number of correctional centres and remand detention facilities planned to have installed and functioning turnstyles Percentage of correctional centres and remand detention facilities with access security turnstiles installed and functioning vs the total number of correctional centres and remand detention facilities planned to have installed and functioning turnstyles Percentage of correctional centres and remand detention facilities with access security turnstiles installed and functioning vs the total number of correctional centres and remand detention facilities planned to have installed and functioning turnstyles Percentage of correctional centres and remand detention facilities with access security turnstiles installed and functioning vs the total number of correctional centres and remand detention facilities planned to have installed and functioning turnstyles Percentage of correctional centres and remand detention facilities with access security turnstiles installed and functioning vs the total number of correctional centres and remand detention facilities planned to have installed and functioning turnstyles Percentage of correctional centres and remand detention facilities with access security turnstiles installed and functioning vs the total number of correctional centres and remand detention facilities planned to have installed and functioning turnstyles Percentage of correctional centres and remand detention facilities with access security turnstiles installed and functioning vs the total number of correctional centres and remand detention facilities planned to have installed and functioning turnstyles
PLANNED PLANNED PERCENTAGE OF CORRECTIONAL CENTRES AND REMAND DETENTION FACILITIES WITH ACCESS SECURITY TURNSTILES INSTALLED AND FUNCTIONING PERCENTAGE OF CORRECTIONAL CENTRES AND REMAND DETENTION FACILITIES WITH ACCESS SECURITY TURNSTILES INSTALLED AND FUNCTIONING PERCENTAGE OF CORRECTIONAL CENTRES AND REMAND DETENTION FACILITIES WITH ACCESS SECURITY TURNSTILES INSTALLED AND FUNCTIONING PERCENTAGE OF CORRECTIONAL CENTRES AND REMAND DETENTION FACILITIES WITH ACCESS SECURITY TURNSTILES INSTALLED AND FUNCTIONING PERCENTAGE OF CORRECTIONAL CENTRES AND REMAND DETENTION FACILITIES WITH ACCESS SECURITY TURNSTILES INSTALLED AND FUNCTIONING
36 36 25 25 25 25 25
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Number of escapes from Correctional Centres and Remand Detention Facilities (per 1000 inmates) per year Number of escapes from Correctional Centres and Remand Detention Facilities (per 1000 inmates) per year Number of escapes from Correctional Centres and Remand Detention Facilities (per 1000 inmates) per year Number of escapes from Correctional Centres and Remand Detention Facilities (per 1000 inmates) per year Number of escapes from Correctional Centres and Remand Detention Facilities (per 1000 inmates) per year Number of escapes from Correctional Centres and Remand Detention Facilities (per 1000 inmates) per year
Escapes offenders guarded in work teams Escapes offenders not guarded (monitors) Escapes offenders not guarded (monitors) Escapes resulting From erroneous releases Escapes resulting From erroneous releases Escapes from public Hospitals and courts and otherwise
2 0 0 1 1 0
Number of unnatural deaths measured per 10 000 inmates Number of unnatural deaths measured per 10 000 inmates Number of unnatural deaths measured per 10 000 inmates Number of unnatural deaths measured per 10 000 inmates Number of unnatural deaths measured per 10 000 inmates Number of unnatural deaths measured per 10 000 inmates
Gang Related Gang Related Suicides Suicides Others Others
0 0 2 2 0 0
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• PROGRAMME CORRECTIONS

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Percentage of overcrowding in Correctional Facilities and Remand Detention Facilities Percentage of overcrowding in Correctional Facilities and Remand Detention Facilities
BARBERTON 131
BETHAL 102
KLERKSDORP 139
POLOKWANE 152
RUSTENBURG 115
ROOIGROND 119
THOHOYANDOU 173
WITBANK 115
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• PROGRAMME CARE

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Number of offenders on antiretroviral treatment versus the number of offenders with the CD4 count below 200 Number of offenders on antiretroviral treatment versus the number of offenders with the CD4 count below 200
NUMBER OF OFFENDERS ON ANTIRETROVIRAL TREATMENT NUMBER OF OFFENDERS WITH THE CD4 COUNT BELOW 200
940 225
Number of offenders who have tested HIV positive vs the total number of offenders who have been tested Number of offenders who have tested HIV positive vs the total number of offenders who have been tested
TOTAL NUMBER OF OFFENDERS WHO HAVE BEEN TESTED ON HIV and AIDS NUMBER OF OFFENDERS WHO HAVE TESTED HIV POSITIVE
2382 642
Percentage of offenders with mental illnesses vs the total offender Population with mental illnesses Percentage of offenders with mental illnesses vs the total offender Population with mental illnesses
NUMBER OF OFFENDER POPULATION WITH MENTAL ILLNESSES PERCENTAGE OF OFFENDERS TREATED MENTAL ILLNESSES
282 100
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No. of Service Providers Total Number of Quality Assured of Care programmes provided by external service providers of offenders participating in Care Programmes of offenders in Care programmes vs total population General comments
Social Work 9 rendering 22 programmes 09 100 48 (12051) 48 The figure includes offenders seen individually and in groups and are therapeutic There are limited service providers in some Management Areas to the extent of having nothing in others like Thohoyandou
Spiritual Care 10 None 100 56 (13935) 56 The figure includes offenders seen individually and in groups and groups are mostly once off (service) Offenders are involved mostly in distance education
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No. of Service Providers Total Number of Quality Assured of Care programmes provided by external service providers of offenders participating in Care Programmes of offenders in Care programmes vs total population General comments
Psychological Services None None None 3 (671) 3 There are only four Psychologists in the Region Service Providers providing such services are very scarce, however Psychologists are approaching some NGOs
REMARK Most of these cases are based on identified need by the Social Worker during orientation, referral by CSPB, CMC and by other relevant sources not necessarily the programme as outlined by the sentence plan REMARK Most of these cases are based on identified need by the Social Worker during orientation, referral by CSPB, CMC and by other relevant sources not necessarily the programme as outlined by the sentence plan REMARK Most of these cases are based on identified need by the Social Worker during orientation, referral by CSPB, CMC and by other relevant sources not necessarily the programme as outlined by the sentence plan REMARK Most of these cases are based on identified need by the Social Worker during orientation, referral by CSPB, CMC and by other relevant sources not necessarily the programme as outlined by the sentence plan REMARK Most of these cases are based on identified need by the Social Worker during orientation, referral by CSPB, CMC and by other relevant sources not necessarily the programme as outlined by the sentence plan REMARK Most of these cases are based on identified need by the Social Worker during orientation, referral by CSPB, CMC and by other relevant sources not necessarily the programme as outlined by the sentence plan
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• PROGRAMME DEVELOPMENT

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Number of offenders participating in literacy programmes against those identified to participate as per their sentence plans Number of offenders participating in literacy programmes against those identified to participate as per their sentence plans Number of offenders participating in literacy programmes against those identified to participate as per their sentence plans
Target Actual Performance Percentage
200 500 250
Percentage of offenders who have registered for ABET programmes versus the total offenders eligible for ABET Percentage of offenders who have registered for ABET programmes versus the total offenders eligible for ABET Percentage of offenders who have registered for ABET programmes versus the total offenders eligible for ABET
Target Actual Performance Percentage
1700 2719 159,9
Percentage of offenders in FET programmes calculated against the total offender population eligible for FET Percentage of offenders in FET programmes calculated against the total offender population eligible for FET Percentage of offenders in FET programmes calculated against the total offender population eligible for FET
Target Actual Performance Percentage
300 187 62

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Percentage of offenders participating in Skills Development Programmes vs the total offender population who are eligible for Skills Development Programmes in terms of their sentence plans Percentage of offenders participating in Skills Development Programmes vs the total offender population who are eligible for Skills Development Programmes in terms of their sentence plans Percentage of offenders participating in Skills Development Programmes vs the total offender population who are eligible for Skills Development Programmes in terms of their sentence plans Percentage of offenders participating in Skills Development Programmes vs the total offender population who are eligible for Skills Development Programmes in terms of their sentence plans Percentage of offenders participating in Skills Development Programmes vs the total offender population who are eligible for Skills Development Programmes in terms of their sentence plans
Target Target Actual Performance Actual Performance Percentage
700 700 170 170 24,3
Percentage of offenders involved in Sports, Recreation, Arts and Culture programmes calculated against the offender population per year Percentage of offenders involved in Sports, Recreation, Arts and Culture programmes calculated against the offender population per year Percentage of offenders involved in Sports, Recreation, Arts and Culture programmes calculated against the offender population per year Percentage of offenders involved in Sports, Recreation, Arts and Culture programmes calculated against the offender population per year Percentage of offenders involved in Sports, Recreation, Arts and Culture programmes calculated against the offender population per year
Target Target Actual Performance Actual Performance Percentage
3 100 3 100 4 500 4 500 145,2
Percentage of offenders participating in production workshop and agriculture programmes vs the total offender population who are eligible for such programmes in terms of their sentence plans Percentage of offenders participating in production workshop and agriculture programmes vs the total offender population who are eligible for such programmes in terms of their sentence plans Percentage of offenders participating in production workshop and agriculture programmes vs the total offender population who are eligible for such programmes in terms of their sentence plans Percentage of offenders participating in production workshop and agriculture programmes vs the total offender population who are eligible for such programmes in terms of their sentence plans Percentage of offenders participating in production workshop and agriculture programmes vs the total offender population who are eligible for such programmes in terms of their sentence plans
Total offender population who are eligible for programmes/ day Total of offenders participating in production workshop programmes / day Total of offenders participating in production workshop programmes / day Percentage of offenders participating in production programmes Percentage of offenders participating in production programmes
1842 2387 2387 129,6 129,6
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• PROGRAMME SOCIAL REINTEGRATION

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Percentage of parole violations per 10 000 parolees Percentage of parole violations per 10 000 parolees Percentage of parole violations per 10 000 parolees Percentage of parole violations per 10 000 parolees Percentage of parole violations per 10 000 parolees
Total Parolees Total Parolees Total Parolees Percentage of parole violations Percentage of parole violations
15880 15880 15880 37,5 37,5
Percentage of cases considered by the parole board versus the number of cases eligible for consideration Percentage of cases considered by the parole board versus the number of cases eligible for consideration Percentage of cases considered by the parole board versus the number of cases eligible for consideration Percentage of cases considered by the parole board versus the number of cases eligible for consideration Percentage of cases considered by the parole board versus the number of cases eligible for consideration
BACKLOG APRIL 2009 Number of cases eligible for consideration Total of cases considered by the parole board Total of cases considered by the parole board Percentage of cases considered by the parole board
386 233 5043 5043 0.046
Percentage of cases referred to the parole review board per 100 cases considered by the Parole Board Percentage of cases referred to the parole review board per 100 cases considered by the Parole Board Percentage of cases referred to the parole review board per 100 cases considered by the Parole Board Percentage of cases referred to the parole review board per 100 cases considered by the Parole Board Percentage of cases referred to the parole review board per 100 cases considered by the Parole Board
None None None None None
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Percentage of Remand Detainees under Community supervision versus the total remand detainee population with bail Percentage of Remand Detainees under Community supervision versus the total remand detainee population with bail Percentage of Remand Detainees under Community supervision versus the total remand detainee population with bail
Total remand detainee population with bail Total of Remand Detainees under Community supervision Percentage of Remand Detainees under Community supervision
462 707 1,53
Percentage of probationers versus the total number of incarcerated offenders with sentences less than 24 months Percentage of probationers versus the total number of incarcerated offenders with sentences less than 24 months Percentage of probationers versus the total number of incarcerated offenders with sentences less than 24 months
Total number of incarcerated offenders with sentences less than 24 months Total number of probationers Percentage of probationers
643 866 135
Number of Parole cases in which victims of crime make representation vs the total number of Parole Cases Number of Parole cases in which victims of crime make representation vs the total number of Parole Cases Number of Parole cases in which victims of crime make representation vs the total number of Parole Cases
None None None
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Percentage of offenders completing pre-release programmes calculated against the total number of offenders with approved parole dates Percentage of offenders completing pre-release programmes calculated against the total number of offenders with approved parole dates Percentage of offenders completing pre-release programmes calculated against the total number of offenders with approved parole dates
NUMBER OF offenders completing pre-release programmes Total number of offenders with approved parole dates Percentage of offenders completing pre-release programmes
709 643 0,81
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• PROGRAMME FACILITIES

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Number of new bed spaces created versus planned for new bed spaces Number of new bed spaces created versus planned for new bed spaces
TOTAL PLANNED FOR NEW BED SPACES NUMBER OF NEW BED SPACES CREATED
5 000 0
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RISK MANAGEMENT
MAJOR RISKS MITIGATION ACTION
1. Scarce skills vacancy rate 2. Service terminations 3. HIV Aids 4. OSD implementation 5. Compliance with HRM policies Procedures 6. 7 days establishment 7. Unsafe office structure at Thohoyandou 1.Head hunting process 2. Monthly reporting 3. Awareness Campaign 4.Regular reporting 5.Monthly certificates 6. Weekly reporting 7. Alternative rental offices
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GENERAL CHALLENGES

• Vacancies in key positions like Regional
  Coordinators HRD, Employee Relations, OHSA etc.
  due to moratorium
• Difficulty in complying with OHSA
• Tight budgetary constraints
• Inability to attract and retain the scarce skills
  professionals e.g. Psychologists and Pharmacists
• Insufficient office accommodation
• Lack of accredited facilities, trainers,
  Assessors, Moderators, Verifiers and
  Occupationally Directed-Education Training
  Development Practitioners (OD-ETDP)
• Shortage of skill development practitioners and
  technical teachers

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Together doing more better to break cycle of
crime