Paragraph Formatting

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Paragraph Formatting

• Lesson 4

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Skills Matrix
SKILL MATRIX SKILL 2.1.4 Format
paragraphs 2.1.5 Set and clear tabs 4.2.1 Create
tables and lists
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Indents and Spacing Tab in Paragraph Dialog Box

• Make changes to
• Alignment
• Indentation
• Paragraph spacing

Software Orientation
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Set Indents

• Used to set paragraphs off from other text
• First-line indents
• Hanging indents
• Negative indents

Manually Formatting Paragraphs
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Set Indents (cont.)

• Set indents using the Paragraph dialog box
• Position insertion point in paragraph
• Home tab, Paragraph group, dialog box launcher
• Indents and Spacing tab

Manually Formatting Paragraphs
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Set Indents (cont.)

• Set indents using Paragraph group of Page Layout
  tab
• Position insertion point in paragraph
• Page Layout tab, Paragraph group
• Left or Right Indent box

Manually Formatting Paragraphs
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Set Indents (cont.)

• Set indents using the ruler
• Position insertion point in paragraph
• Drag left or right indentation markers on ruler

Manually Formatting Paragraphs
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Set Indents (cont.)

• Indent first line of paragraph
• Position insertion point in front of first line
• Press Tab key

Manually Formatting Paragraphs
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Set Indents (cont.)

• Indent entire paragraph
• Position insertion point in any line other than
  the first line
• Press Tab key

Manually Formatting Paragraphs
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Change Alignment

• Horizontal position of text between the margins
• Left-aligned
• Centered
• Right-aligned
• Justified

Manually Formatting Paragraphs
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Change Alignment (cont.)

• Change alignment using Paragraph dialog box
• Place insertion point in paragraph
• Home tab, Paragraph group, dialog box launcher
• Indents and Spacing tab

Manually Formatting Paragraphs
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Change Alignment (cont.)

• Change alignment using Paragraph group of Home
  tab
• Place insertion point in paragraph
• Home Tab, Paragraph Group, Alignment button

Manually Formatting Paragraphs
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Set Line Spacing Within a Paragraph

• Amount of space between lines in paragraph
• Single-spaced by default

Manually Formatting Paragraphs
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Set Line Spacing Within a Paragraph (cont.)

• Use Spacing button
• Place insertion point in paragraph
• Home tab, Paragraph group, Line Spacing button
• Choose spacing option

Manually Formatting Paragraphs
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Set Line Spacing Within a Paragraph (cont.)

• Use Indents and Spacing tab
• Place insertion point in paragraph
• Home tab, Paragraph group, dialog box launcher
• Choose spacing option

Manually Formatting Paragraphs
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Set Spacing Around a Paragraph

• Space before or after paragraph
• Slightly more than single-spaced by default

Manually Formatting Paragraphs
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Set Spacing Around a Paragraph (cont.)

• Use Indents and Spacing tab
• Place insertion point in paragraph
• Home tab, Paragraph group, dialog box launcher
• Choose spacing option

Manually Formatting Paragraphs
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Set Spacing Around a Paragraph (cont.)

• Use Line Spacing buttons
• Place insertion point in paragraph
• Home tab, Paragraph group
• Choose spacing option

Manually Formatting Paragraphs
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Create a Numbered List

• Create numbered list as you key
• Add numbers to existing lines of text

Manually Formatting Paragraphs
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Create a Numbered List (cont.)

• Create numbered list as you key
• Home tab, Paragraph group, Numbering button
• Key text, press Enter

Manually Formatting Paragraphs
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Create a Numbered List (cont.)

• Add numbers to existing lines of text
• Select lines of text
• Home tab, Paragraph group, Numbering button

Manually Formatting Paragraphs
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Create a Bulleted List

• Create bulleted list as you key
• Add bullets to existing lines of text

Manually Formatting Paragraphs
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Create a Bulleted List (cont.)

• Create bulleted list as you key
• Home tab, Paragraph group, Bullets button
• Key text, press Enter

Manually Formatting Paragraphs
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Create a Bulleted List (cont.)

• Add bullets to existing lines of text
• Select lines of text
• Home tab, Paragraph group, Bullets button

Manually Formatting Paragraphs
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Shade a Paragraph

• Color background of selected text or paragraph
• Theme Colors
• Standard Colors
• No Color

Manually Formatting Paragraphs
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Shade a Paragraph (cont.)

• Color background of selected text or paragraph
• Click More Colors
• Choose additional standard colors
• Create custom colors

Manually Formatting Paragraphs
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Shade a Paragraph (cont.)

• Standard colors

Manually Formatting Paragraphs
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Shade a Paragraph (cont.)

• Custom colors

Manually Formatting Paragraphs
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Shade a Paragraph (cont.)

• Add previously chosen color
• Click Shading button

• Add new color
• Click arrow next to Shading button

Manually Formatting Paragraphs
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Place a Border Around a Paragraph

• Adds interest and emphasis to paragraph
• Variety of styles, colors, and widths

Manually Formatting Paragraphs
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Place a Border Around a Paragraph (cont.)

• Select paragraph
• Home tab, Paragraph group, Borders and Shading
  button
• Previously used border added

Manually Formatting Paragraphs
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Place a Border Around a Paragraph (cont.)

• Select paragraph
• Home tab, Paragraph group, arrow next to Borders
  and Shading button
• Select border style

Manually Formatting Paragraphs
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Tab Dialog Box

• Set tabs quickly from ruler
• Set precise tabs from Tabs dialog box

Software Orientation
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Set Tabs on the Ruler

• Set tabs quickly
• Left tab
• Centered tab
• Right tab

Setting Tabs
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Set Tabs on the Ruler (cont.)

• Set tabs quickly
• Decimal tab
• Bar tab

Setting Tabs
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Set Tabs on the Ruler (cont.)

• Ensure horizontal ruler is visible
• View tab, Show/Hide group
• Click to select Ruler

Setting Tabs
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Set Tabs on the Ruler (cont.)

• Click tab selector to choose tab type
• Click ruler to place tab

Setting Tabs
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Use the Tabs Dialog Box

• Set tabs at precise locations
• Clear all tabs
• Set tab leaders

Setting Tabs
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Use the Tabs Dialog Box (cont.)

• Home tab, Paragraph group, dialog box launcher
• Click Tabs button
• OR
• Double-click any tab stop on ruler

Setting Tabs
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Use the Tabs Dialog Box (cont.)

• Key tab stop position

• Choose alignment

Setting Tabs
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Use the Tabs Dialog Box (cont.)

• Select leader option

• Set tab(s)

Setting Tabs
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Display Non-Printing Characters

• Formatting symbols normally hidden from view
• Paragraph marks, hard returns, tab indents, etc.

Setting Tabs
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Display Non-Printing Characters (cont.)

• Home tab, Paragraph group
• Click Show/Hide Paragraph button
• Characters are displayed
• Click Show/Hide Paragraph button again
• Characters are hidden

Setting Tabs
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Clear Tabs

• Clear individual tabs quickly from ruler
• Drag tab stop off of ruler
• Clear one or more tabs using Tabs dialog box

Setting Tabs
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Clear Tabs (cont.)

• Clear individual tab
• Select tab
• Press Clear button
• Clear all tabs
• Press Clear All button

Setting Tabs
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Clear Paragraph Formats

• Clear formats from entire paragraph
• Select paragraph(s)
• Home tab, Styles group, More button
• Clear Formatting option

Clearing Formats from a Paragraph
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Clear Paragraph Formats (cont.)

• Select paragraph(s)
• Home tab, Font group
• Clear Formatting button

Clearing Formats from a Paragraph
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You Learned How to

• Set indents
• Change alignment
• Set line spacing within a paragraph

Summary
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You Learned How to (cont.)

• Set spacing around a paragraph
• Create a numbered list
• Create a bulleted list

Summary
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You Learned How to (cont.)

• Shade a paragraph
• Place a border around a paragraph
• Set tabs on the ruler

Summary
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You Learned How to (cont.)

• Use the Tabs dialog box
• Display non-printing characters
• Clear tabs
• Clear paragraph formats

Summary