CSBG MONITOR BASICS

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CSBG MONITOR BASICS
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Federal requirements

• Ensure compliance with federal regulation, The
  Coats Human Services Reauthorization Act of 1998
• Title II, CSBG Program
• Section 678B Monitoring
• OMB circulars A-110, A-133

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Purpose

• PURPOSEcomprehensive review of
• Financial Management
• Planning and Evaluation
• Programs and Services

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Purpose (contd)

• Human Resources
• Community Relations
• Governance

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Guiding Principles

• Concerned with well-being of entire agency, and
  how it operates within community
• Conducted in professional manner with
  consistency, clarity, respect, timeliness and
  two-way communication
• Consistent with State Plan and CSBG contract
  requirements

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Guiding Principles (contd)

• Serves as two-way educational experience
  promoting interaction, feedback, and state/local
  program improvement
• CTED staff acknowledge and share successes,
  innovations, good practices, experiences
• Monitoring, technical assistance, follow up to
  findings structured to protect program integrity
  and sustain program support

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Monitoring Components

• Risk assessment component
• On-site review
• Report (within 30 days)
• Follow up on compliance issues/areas of concern
• LIHEAP fiscal monitoring, CDBG
• Interim desk monitoring

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We look at . . .

• A years worth of Board MinutesTripartite Board
  requirement
• Agency Policies and Procedures, By-laws
• Sample client files to document confidentiality,
  client eligibility
• Fiscal review

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. . . a word about ROMA

• Principles of ROMA, its implementation in
  Washington State

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How ROMA fits in

• ROMA goals address family, agency, and community
• Use measurement of goals (outputs and outcomes)
  to tell the story of WHO HOW your agency serves
  in the community
• Use also as a planning tool for your agency

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Tools

• CSBG Monitoring Report
• Fiscal Monitoring Checklist
• Desk monitor items
• Your website
• Past CTED monitor reports
• CAPS Matter shared drive

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Questions??

• HOW CAN I GET MORE INFORMATION?
• Contact CSBG Program Manager Rick Torrance at
  CTED
• 360-725-2856
• richardt_at_cted.wa.gov