How To Prepare for a Presentation

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How To Prepare for a Presentation

• CS 4310 Fall 09

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Groups of 3

• (1) What are the goals and purposes of the final
  presentation? (3 minutes)

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Groups of 3

• (1) What are the goals and purposes of the final
  presentation?
• Practice oral presentation skills
• Evaluate oral presentation skills
• Determine what you know about the requirements
• Determine what you know about SE
• Help assess how your team is working
• Help assess individual contributions

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Groups of 3

• (2) How do you achieve these goals in your final
  presentations?

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Groups of 3

• (2) How do you achieve these goals in your final
  presentations?
• Each team member presents some part of the
  project
• Each team presents what they know about the
  project
• Each team presents how they arrived at that
  knowledge

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Overview

• Before the presentation
• During the presentation
• Common mistakes
• Grading criteria
• General outline

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Before Presentation

• Know who your audience is
• Understand what you are presenting
• Decide the main objectives
• Plan and prepare ahead of time
• Dress professionally
• Practice
• Be Early

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Before Presentation

• Know who your audience is
• Understand what you are presenting
• Decide the main objectives
• Plan and prepare ahead of time
• Dress professionally
• Practice
• Be Early

Who is the Audience? What needs to be
presented? (Teams 4 minutes)
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During Presentation

• Use visuals.
• Keep eye contact with the audience
• Do not read off the slide
• Listen to the question before answering
• Do not pace or fidget while someone else is
  talking.
• Use professional terminology

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Grading criteria

• Organization
• Content
• Extemporaneous speaking
• Professionalism

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Organization

• Quality
• Structure
• Consistency
• Flow

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Contents

• Centralized focus
• Major points covered
• Appropriateness of detail- dont assume that your
  clients know how to read the model notation
• Understandability of project- convince GT
  client that you fully understand need/process
• Correct use of terminology

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Extemporaneous speaking

• Ability to field questions
• Straightforwardness

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Professionalism

• Good pace
• Minimal extraneous motion
• Eye contact
• Language
• Dress

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Common Mistakes

• Groups of 3
• Think about mistakes you have seen people make in
  presentations
• Your group has 4 minutes to come up with the
  three worst mistakes

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Common Mistakes

• Parallel structure problem
• Incorrect punctuation
• Not answering (understanding) questions
• Not knowing your teammates names
• Not sleeping before the presentation
• Not being familiar with the entire process

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Common Mistakes-1

• Too much eye junk (moving things are distracting)
• microscopic fonts
• Poor color combinations
• Point the laser pointer at the GT
• Not knowing how to use PP or the LP (go back?)

stuff
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Common Mistakes-1

• Too much eye junk (moving things are distracting)
• microscopic fonts
• Poor color combinations
• Point the laser pointer at the GT
• Not knowing how to use PP or the LP (go back?)

stuff
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Common Mistakes-2

• Bullet points or slides with a lot of text that
  go on and on and on and dont really say very
  much interesting or new or important or even have
  very much to do with the point at hand or ...
  what was I talking about here? ... with lots and
  lots of words that allow the reader to forget to
  listen to you and read the text before they can
  start paying attention to you because they think
  that what you wrote might be important or perhaps
  more interesting than you and lets face it,
  after an afternoon of hearing these things those
  guys probably arent listening to you anyway, but
  just in case you might have something interesting
  to say, use less text.

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Common Mistakes-3

• Letting one team member talk for 40 minutes
• Not letting someone else answer
• Letting someone who is having trouble answering
  hang out to dry

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Common Mistakes

• Having inappropriate screen savers

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General Notes

• Analyst is the lead for final presentation
• Everyone has to participate- prepare a 5-6 min
  talk for each member
• You are presenting to both the customer and the
  GT-introduce your team and project
• Include deliverables- lead should present
• Have SRS and other documents for GT and customers
  (TBD)

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Things to include

• Convince the GT and the client that you fully
  understand their need
• Convince the GT and the client that you fully
  understand the process
• Dont assume that your clients know how to read
  the model notation

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Final presentation

• Will take place Friday December 4th and Saturday
  December 5th starting at 800 am
• Schedule will be announced by GT

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Questions?