The Strategic Planning System at Central Public Administration Level

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The Strategic Planning System at Central Public
Administration Level

• Dragos Dinu
• Public Policy Department
• General Secretariat of the Government

Conference on Good Governance and Public
Administrative ReformBucharest, 6 December 2007
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The strategic planning system

• Introducing the strategic planning system at
  central public administration level
• Elaboration of strategic plans
• Management component
• Budget program component
• Perspectives

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The strategic planning system

• Reunites in one single management framework
  several aspects, such as planning public
  policies, elaboration of the budget, setting
  priorities and organisational planning.
• Do we need strategic planning? Why?
• Government needs clarity
• Public policy management
• Coherence in the governmental action
• Linking public policy with the budget elaboration
• Transparency in spending public money

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The strategic planning system

• The system was introduced in two steps
• Management component Mandate, Vision, Values,
• Internal and External Environment Analysis,
  Medium term priorities, Directions of activity,
  Monitoring and Evaluation, Reporting
• Budget Program component describing budget
  programs Current situation analysis,
  Objectives, Results and performance indicators of
  the budget programs, New Funding Initiatives,
  Funding of the program

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What is the strategic plan of the institution?

• A management and a budgetary planning document
  which assure medium term planning for central
  public administration institutions
• It refers to the public policies under the
  competence of the institution It is not a
  public policy document
• It offers a clear image of policies, commitments
  and measures that will be promoted at the
  institution level
• Supports the shift from a resources oriented
  management to a results based management

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Why do we need the strategic plan of the
institution?

• Clarity at the institution level mandate,
  vision, directions of activity
• Getting together policy documents referring to
  the area managed by the institution
• Interdepartmental communication
• Institution Efficiency
• A results oriented management
• Efficient use of financial resources
  objectives, results, indicators
• Accountability

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Strategic plan management component

• GD no. 1807/2006
• All ministries have already elaborated this
  component of the strategic plans
• Available on the website of each ministry and
• on www.sgg.ro

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Strategic plan management component

• Common weak points (eg. from Internal Environment
  Analysis)
• Human resources migration (MMDD, MIRA, MEF, MJ,
  MCTI, MECT, MAE )
• Absence of a coherent human resources strategy
  (MMDD, MIRA, MAp, MMFES, MECT, MCC )
• Insufficient standard working procedures (MEF,
  MMFES, MIRA, MECT )
• Problems regarding IT (MEF, MMFES, MECT )

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Strategic plan management component

• Conclusions
• Good interministerial communication
• Documents elaborated properly (in accordance with
  the structure from the methodology)
• Prioritization needs to be further improved
• In some cases, re-evaluation of the directions of
  the activity

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Strategic plan budget program component

• Links the public policy planning to the budget
  elaboration connexion between directions of
  activity and budget programs
• Describes in detail each budget program
  objectives, results and performance indicators
• Budget programs described in the strategic plan
  of the institution are those presented in the
  budget
• An instrument for presenting budget programs.

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Strategic plan budget program component

• Structure
• Current situation analysis relevant information
  for the budget program
• Objective(s) of the budget program
• Results and performance indicators
• Output/outcome
• Relevant indicators
• New Funding Initiatives new policies which need
  supplementary funding compared with the precedent
  year
• Implementation Mechanism institutions involved
  and their responsibilities in the implementation
• Funding of the budget program financial
  resources for the implementation of the program

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Strategic plan budget program component
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Strategic plan budget program component

• Current stage
• Strategic planning system Methodology, Budget
  Program component
• Organised on 3 sections a) What? b) How? c)
  Example
• GD for the approval of the Methodology
  endorsement procedure
• Next steps
• December 2007 March 2008 Finalising Budget
  Program Component of the strategic plans
• March 2008 October 2008 Finalising the budget
  for 2009
• December 2008 Revising and updating the
  integral strategic plans
• February 2009 Interim report regarding the
  strategic plans results.

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The strategic planning system

• The strategic planning success depends on
• Interdepartmental cooperation at ministerial
  level
• Collaboration Ministry of Economy and Finance
  General Secretariat of the Government
• Methodological assistance provided to ministries.

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dragos.dinu_at_gov.ro
Thank you for you attention!