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Postdoctoral Updates

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Salary levels based upon salary levels consistent with guidelines set by ... Research Scholar. For individuals who do ... Exit Survey. Grievances ... – PowerPoint PPT presentation

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Title: Postdoctoral Updates


1
Postdoctoral Updates Appointment Processes
  • Presented at CSE Business Managers Meeting
  • May 23, 2006

2
Agenda
  • Postdoc Classification Overview
  • Appointment Process
  • Review Processes Termination
  • Q A

3
Postdoc Classification Overview
4
Postdoc Scholar
  • Funded by research grants obtained by others at
    the University (faculty/ PI) or dept. funds
  • Postdoctoral Scholars are normally not charged to
    training grants
  • Overseen by Office of Postdoctoral Affairs
  • Time limited mentored training position
  • Expense Class 513200
  • On Personal Data Salary Authorization Form (PD),
    salary is charged to home account (OPR) and
    distributed by respective department
    administrator

5
Postdoc Scholars Salary Requirements
  • Salary levels based upon salary levels consistent
    with guidelines set by sponsoring agencies
  • Most likely NIH salary levels
  • 2006 NIH stipend level
  • 36,996 (0 yrs. exp.)
  • 38,976 (1 yr. exp.)
  • 41,796 (2 yrs. Exp.)
  • See handout for all levels

6
Postdoc Scholars Benefits
  • Postdoc benefits program (medical, dental,
    vision, life insurance)
  • Single coverage paid by PI/department funds
  • University fringe rate does not apply
  • Sick and vacation days
  • 10 sick day/yr. 16 vacation days
  • Postgrad audit program
  • Costs 10 of graduate tuition rate
  • No retirement eligibility

7
Postdoc Scholars FICA Taxes
  • Postdoc Scholars are being paid for services
    rendered to the grant and thus are FICA eligible
  • Exceptions
  • Some Tax Treaties

8
Postdoc Fellow
  • Funded by training grants or funds that postdocs
    have personally applied for and obtained
  • Ex. NIH NRSA or funding from home country
  • Overseen by the Office of Postdoctoral Affairs
  • Time limited mentored training position
  • Expense class 572500
  • On Personal Data Salary Authorization Form (PD)
    Salary is charged directly to grant account
    number

9
Postdoc Fellows Salary Requirements
  • Stipend levels based upon salary levels
    consistent with guidelines set by sponsoring
    agencies
  • Most likely NIH salary levels
  • 2006 NIH stipend level
  • 36,996 (0 yrs. exp.)
  • 38, 976 (1 yr. exp.)
  • 41,796 (2 yrs. Exp.)
  • See handout for all levels

10
Postdoc Fellows Benefits
  • Postdoc benefits program (medical, dental,
    vision, life insurance)
  • Single coverage paid by fellowship, PI/department
    funds (some training grants pay family medical
    coverage)
  • University fringe rate does not apply
  • Sick and vacation days negotiable
  • Postgrad audit program
  • Costs 10 of graduate tuition rate
  • No retirement eligibility

11
Postdoc Fellows FICA Taxes
  • Postdoc Fellows are trainees and thus are not
    eligible for FICA

12
Other Classifications
  • Research Associate
  • Research Scholar

13
Research Associate Senior Research Associate
  • Postdocs should not be appointed under this
    classification if they are looking for a time
    limited, mentored training position
  • Professional position overseen by Human Resources
  • Expense class 513100 513800
  • Full staff faculty benefits Fringe Rate
    applicable
  • 0-3 years of experience since completing degree
    minimum of 3 years of experience since completing
    degree.
  • Not necessarily a mentored position

14
Research Scholar
  • For individuals who do not have the Ph.D.
  • Postdocs should not be appointed under this
    classification
  • Designed for International applicants
  • Overseen by CSE Deans office
  • Expense Class 512700
  • Not eligible for benefits
  • Temporary Appointment ( 1 yr or less)
  • No FICA

15
Review Processes Termination
16
Postdoc Review Processes Termination
  • IDP and ongoing performance reviews
  • Termination
  • Voluntary vs. Involuntary
  • Exit Survey
  • Grievances

17
Additional Information
  • Additional information can be found on the Case
    website
  • Office of Postdoctoral Affairs
    http//www.case.edu/provost/gradstudies/postdoc.ht
    ml
  • Foreign Faculty and Scholars http//www.cwru.edu/
    finadmin/humres/ffs/

18
Postdoc Appointment Processes
19
Postdoc Appointments
  • Effective July 1, 2006 all appointments for
    Postdoctoral Scholars and Fellows will be
    processed through the Office of Postdoctoral
    Affairs.
  • The official Deans Appointment Letter will come
    from Denise Douglas in the Office of Postdoctoral
    Affairs. No more letters from CSE deans office
    will be done.
  • HR will not process any PD forms to put postdocs
    on payroll without receiving a copy of the
    official letter from Postdoctoral Affairs.

20
Appointment Process - Where to Begin
  • Identify available openings
  • Determine if advertising is appropriate
  • Posting options (Dept. Website, Internal-HR,
    Postdoc Affairs)
  • External posting options-contact Postdoc Affairs
  • Identify candidates (interviews and final
    selection)
  • Department sends selected candidate hiring
    materials

21
Appointment Process - Where to Begin
  • Hiring materials include
  • Foreign visitor information (if applicable)

22
Appointment Process - Office of Postdoctoral
Affairs (OPA)
  • Postdoctoral Scholar/Fellow Appointment Form is
    to be completed and submitted to Office of
    Postdoc Affairs
  • School of Engineering (signed by dept/program
    chair, director of HR/Finance, CSE dean)

23
Appointment Process - Office of Postdoctoral
Affairs (OPA)
  • Additional Information Needed
  • CV
  • Official Transcripts (translated if applicable)
  • Copy of reference letters (3) (if requested of
    applicant)
  • Original Recommendation for Appointment of
    Exchange Visitor (J-1) or Recommendation for
    Appointment of Temporary Worker (H1-B)

24
Appointment Process - Foreign Postdocs
  • Postdoc sends original Visitor Information Form
    to Foreign Faculty Office
  • Dept. sends original Recommendation for
    Appointment (J-1 or H-1B) to the Office of
    Postdoctoral Affairs along with the previously
    mentioned Postdoc Appointment Form
  • Please do not send the Recommendation (J-1 or
    H-1B) form separately to Foreign Faculty

25
Appointment Process - Office of Postdoctoral
Affairs (OPA)
  • Send official letter of offer to postdoc
  • Copy sent to dept. administrator, faculty PI,
    Ann Boughner, and HR Information Management
  • Second Original letter sent to Foreign Faculty
    Office (if applicable)
  • Handbooks, Postdoc Checklist, benefits
    information, campus map, IDP, and Postdoc
    Researchers Association information are sent with
    the letter of offer.

26
Appointment Process - Office of Postdoctoral
Affairs (OPA)
  • Postdoc sends signed official offer letter back
    to OPA

27
Appointment Process Department
  • Submit Key Request/Building Lab Access forms to
    Access Services
  • Schedule Training sessions
  • Postdocs need to have all immunizations and lab
    training completed before beginning lab work
  • Postdoc and PI should discuss any additional
    arrangements before start date (should be put in
    writing)

28
Postdoc Arrival to Campus
  • See Upon Arrival Campus Postdoc Checklist

29
Transfers Renewals
  • Renewals, extensions, transfers or
    reclassifications should be made 90 days in
    advance of the termination date of the current
    appointment period
  • A Postdoctoral Scholar/Fellow Appointment Form is
    to be completed and submitted to Office of
    Postdoc Affairs along with the original
    Recommendation for Appointment for J-1 or H-1B
    (if applicable)
  • As of July 1, HR will not process any PD forms
    for extension or transfer, etc. for postdocs
    without receiving a copy of the official letter
    from Postdoctoral Affairs

30
Contact Information
  •   Denise Douglas denise.douglas_at_case.edu
  • Associate Dean, School of Graduate Studies,
  • Office of Postdoctoral Affairs
  •   Rachel Begley rachel.begley_at_case.edu
  • Postdoctoral Coordinator, Office of Postdoctoral
    Affairs
  •   Ann Boughner ann.boughner_at_case.edu
  • Director, HR and Leadership Development, CSE
  •   Paul Frey paul.frey_at_case.edu
  • Associate Controller - Controllers Office
  •   Mary Murray mark.murray1_at_case.edu
  • Director, Foreign Faculty and Scholars

31
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