Raytheon Smooth Talkers Toastmasters New Member Orientation

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RaytheonSmooth Talkers ToastmastersNew Member
Orientation
Last Updated onNovember 3, 2009
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Agenda

• 1200 1210p Introduction of Club Basics
• 1210 1245p Mock Toastmasters Meeting
• Before the Meeting
• During the Meeting
• Introduction / Toastmaster
• Speeches
• Table Topics
• Evaluations
• Closing
• After the Meeting
• 1245 100p QA Session

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The Mission of Our Club
This mission of a Toastmasters club is to
provide a mutually supportive and positive
learning environment in which every individual
member has the opportunity to develop oral
communication and leadership skills, which in
turn foster self-confidence and personal growth.
(pg. 2 of CC CL manual)

• Toastmasters Promise (page 3 of CC CL Manual)

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Educational Track

• Initial (New Member)
• CC Competent Communicator
• Aggressive achievable goal within one year
• Project Completion Record on Website
• Bring CC manual to meetings when speaker get VP
  ED signature
• CL- Competent Leader
• Complete in parallel with CC
• Work with member in attendance to be evaluated
  have VP ED sign manual
• Advanced Communication Track
• Advanced Communicator Bronze (ACB)
• Advanced Communicator Silver (ACS)
• Advanced Communicator Gold (ACG)
• Advanced Leadership Track
• Advanced Leader Bronze (ALB)
• Advanced Leader Silver (ALS)
• Highest Recognition Distinguished Toastmaster
  (DTM)
• Information listed on page 58-62 of CC Manual
  page 77-82 of CL Manual

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Educational Track ? Club Goals

• By completing your Educational Goals
  consistently, you help the club fulfill its own
  goals
• Club Goals are captured by the Distinguished Club
  Program (DCP)
• Goals include
• Total number of CCs completed by the end of the 6
  month term
• Total number of CLs, ACs, DTMs
• Total number of new members
• How many club officers attended training
• Was the club roster turned in on time
• Were the club dues paid on time
• Club Awards
• Distinguished Club (5 out of 10 Goals
  Accomplished)
• Select Distinguished Club (7 out of 10 Goals
  Accomplished)
• Presidents Distinguished Club (9 out of 10 Goals
  Accomplished)

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Roles

• Filling and performing roles are the foundation
  of the club
• Practice speaking skills
• Develop leadership skills
• Be responsible
• Keep your role commitments
• Find role replacements if you have to miss the
  meeting
• Notify the VP Education weeks ahead of vacation,
  travel or ??? that will prevent you from
  attending a meeting
• Swap roles with members if you cant be at
  meeting your week
• Prepare for your role and in the event of
  last-minute conflict, hand off material to TM to
  give to volunteer at the meeting

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Officers

• The Club has 7 officers
• Elected to 6 month terms
• President
• VP Education
• VP Membership
• VP Public Relations
• Secretary
• Treasurer
• Sergeant at Arms
• Training
• Officer Training and speaking related seminars
  twice a year
• Outside Club is Area -- Division -- District

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Resources

• Mentors
• Discuss responsibilities of roles
• Practice speech
• Answer questions
• Website
• http//www.raytheontoastmasters.com
• Schedules
• Meeting Forms Documents
• Other resources
• Email group of entire club membership in Lotus
  Notes
• Raytheon Smooth Talkers Toastmasters
• Please DO NOT use this as a form of finding
  a role replacement!!

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Additional Activities

• Contests
• Fall
• Humorous
• Evaluation
• Tall Tale
• Club Activities
• Social Lunches
• Membership Public Relation Campaigns
• Volunteer Opportunities
• Scrapbook, Website, Newsletter
• Area/District Contests
• Open Houses

• Spring
• International Speech Contest
• Must have completed 6 speeches
• Table Topics

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Mock Toastmaster Meeting
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Before the Meeting

• Toastmaster picks theme, contacts members
  assigned to key roles and confirms their
  attendance, creates prints several copies of
  agenda
• General Evaluator contacts members of his or her
  evaluation team
• Speakers inform Timer of length of speech
• Evaluators contact Speakers to obtain manuals and
  understand evaluation criteria
• Sergeant at Arms secures meeting room location
  time, set ups resources so that the meeting can
  start on time
• Members with key roles arrive a few minutes early
  to collect manuals, forms, equipment needed for
  perform their task
• Club Officers members talk to guests to promote
  a friendly and welcoming environment
• All members and guests should sign into the
  attendance sheet to receive training club
  credit
• President starts meeting

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During the Meeting Intro/Toastmaster

• The President leads the pledge of allegiance or
  invocation, announces guests and, hands meeting
  off to the Toastmaster
• The Toastmaster is the captain of the meeting
  provides background information on the theme,
  keeps meeting on schedule and provides smooth
  transitions between segments
• The Toastmaster then introduces members with key
  roles.
• Members should briefly state what their role
  entails for new members or guests

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During the Meeting Speeches

• The Toastmaster gives an introduction of the
  speakers speech as a smooth transition
• Speaker needs to provide the toastmaster with the
  intro/speech background information at least a
  day in advance
• Speaker gives speech to the best of their ability
  and attempts to stay with in the time limit
• Grammarian makes note of ahs, ums, word of the
  day as a form of positive feedback
• Members provide positive feedback to the speaker
  on how to improve their skills
• The Toastmaster asks the Timer if speeches are
  with in the time limit, the Timer responds with
  Yes or No.
• If at least 2 speakers stay with in time limits,
  members can cast their ballot for best speaker.
  Otherwise no voting for best speaker occurs.

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During the Meeting Table Topics

• The Toastmaster provides transition into the
  table topics session
• Table Topics Master has control over this section
  of the meeting
• Molds questions around the Toastmasters theme
• Table Topics Master selects members to speak
  impromptu for 1-2 minutes. Prefer to select
  members with non-speaking roles to participate or
  asks for volunteers
• Participants begin speaking by stating Thank you
  Mister / Madam Table Topics Master
• Grammarian makes note of ahs, ums, word of the
  day as a form of positive feedback
• Table Topics Master refers to the Toastmaster to
  see if meeting is still on schedule

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During the Meeting Table Topics
(continued)

• When completed, the Table Topics Master returns
  the meeting to the Toastmaster
• The Toastmaster asks the Timer if the table
  topics participants are with in the time limit,
  the Timer responds with Yes or No. If No,
  indicates which participants are not eligible for
  voting.
• If at least 2 table topic participants stay with
  in time limits, members can cast their ballot for
  the best table topic participant. Otherwise, no
  voting occurs.

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During the Meeting Evaluations

• The Toastmaster provides transition into the
  evaluation section and hands the meeting off to
  the General Evaluator
• The General Evaluator has control over this
  section of the meeting
• The GE should have contacted his/her evaluation
  team prior to meeting to make sure all bases are
  covered
• The General Evaluator introduces his evaluation
  team and transitions to the first evaluation then
  second evaluation
• Evaluators do their best to provide positive but
  not patronizing feedback in their allocated time
  period

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During the Meeting Evaluations
(continued)

• The General Evaluator asks the Timer if the
  evaluators are with in their time limit. The
  Timer responds with Yes or No. If No,
  indicates which participant(s) are not eligible
  for voting.
• If at least 2 evaluation participants stay with
  in time limits, members can cast their ballot for
  the best table topic participant. Otherwise, no
  voting occurs.
• The General Evaluator asks for the Grammarian
  report and then the full Timekeepers report.
• The General Evaluator wraps up his or her portion
  of the meeting by giving their evaluation of the
  meeting, reflecting on all actions that occurred
  during the meeting.
• The General Evaluator returns the meeting to the
  Toastmaster.

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During the Meeting Closing

• The Toastmaster presents awards if any voting has
  been conducted.
• The Toastmaster provides final comments/thoughts
  and returns the meeting to the Club President.
• The Club President asks for guest feedback if
  there are any guests. If there are guests, first
  time guests receive a first time ribbon.
• The Club President announces any club business
  and/or open the floor for questions, then
  concludes the meeting.

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After the Meeting

• The Clubs board members are available to answer
  any questions.
• The Vice President of Education is available to
  sign members manuals indicating the completion of
  a project.
• The Sergeant at Arms returns meeting room to its
  original set-up.
• The Vice President of Education releases the
  schedule that indicates who is the Toastmaster
  for the next meeting and members who have key
  roles.