PowerPoint for Educators

1
PowerPoint for Educators
A Presentation by Karen Work Richardsonkaren_at_wmbu
rgweb.com
2
The Power of PowerPoint

• Slide Template Designs
• Blank designs for your own creativity
• Auto-content Wizards (predesigned slide shows)
• Makes Multimedia Easy!

3
Touring PowerPoint
Window Sizing Buttons
Menu Bar
Toolbars
Outline Pane
Slide Pane
View Buttons
Notes Pane
Status Bar
4
To Create a Presentation
5
Adding Graphics
6
Adding Excel Data
7
Using Web Materials

• Use the Insert Menu to put graphics, sound and
  video into slide shows
• Media can be resized once it is inserted but may
  lose quality
• Better to make graphics smaller than larger
• Making graphics bigger may increase boxy look
  (pixels)
• Can have a CD track play behind the show

Learn more about saving materials from the web.
8
Word Art

• Click on the Big Blue A in the Draw Toolbar at
  the bottom of the PowerPoint window.
• No toolbar? Go to View/Toolbars and Choose
  Drawing
• Choose a style fromthe Word Art gallery
• Type in your message
• You can edit yourWord Art anytimeby selecting
  it andusing the Word Arttoolbar.

9
Organizational Charts
To create a chart, choose Insert/Picture/Organizat
ion Chart OR choose Insert/New Slide and pick the
slide that includes the chart. This feature must
be installed as part of PowerPoint in order to
work properly.
10
Organization Charts
11
Graphs
To include a graph in your presentation, choose
Insert/Chart. PowerPoint will open a small
spreadsheet that allows you to enter data and
design charts just like in Excel.
12
Tables

• A table makes an easy way to organize
  information. Click the Insert Table button on
  the toolbar or choose Insert/Table.
• Use the Tables and Borders toolbar to add or
  delete cells, format cells, and add color and
  graphics.

Cat Ball Hat
Call Small Bat
Mat Pat Fall
Click a word to hear its vowel sound.
13
To Record Narration
14
Printing a Presentation

• Notes pages for the speakers use
• Outline for the participants
• Some people prefer to print several small slides
  on a page with room to write notes beside the
  slides
• Overhead transparencies
• The complete slide show, slide by slide on
  separate pages.

15
Transitions and Animations

• Slide transitions refer to what happens between
  slides
• This slide show is set to random transitions so
  you can see all the different ways to change from
  one slide to the next.
• Slide animation refers to when and how text and
  objects appear on the screen.
• Throughout the show, text appears from the left,
  one group of words at a time, when you click the
  mouse.
• Click the mouse again to make a surprise appear!

16
Slide Transition - 1

1. In slide or slide sorter view, select the slide
   or slides you want to add a transition to.
2. On the Slide Show menu, click Slide Transition.
    
3. In the Effect box, click the transition you want,
   and then select any other options you want.

17
Slide Transition - 2

1. To apply the transition to the selected slide,
   click Apply.
2. To apply the transition to all the slides, click
   Apply to All.
3. Repeat the process for each slide you want to add
   a transition to.
4. To view the transitions, on the Slide Show menu,
   click Animation Preview.

18
Slide Transitions Dialog Box
Choose Slide Show/Slide Transition Choose an
Effect from the pull down menu. Youll see a
preview. Choose how the slide will advance. Use
the mouse click if you will be running the show.
Use automatic if the show will be self
running. Choose Apply to All to make all slides
transition the same way. Choose Apply to only
have the transition work on this slide. Slides
can also make sounds when they transition. Tip
There is a random transition choice so each slide
will have a difference effect.
19
Animating Text and Objects -1

1. In normal view, display the slide that has the
   text or objects you want to animate.
2. On the Slide Show menu, click Custom Animation,
   and then click the Effects tab.
3. Under Check to animate slide objects, select the
   check box next to the text or object you want to
   animate.

20
Animating Text and Objects -2

1. Under Entry animation and sound and Introduce
   text (if you are animating text), select the
   options you want. For Help on an option, click
   the question mark and then click the option.
2. Repeat steps 3 and 4 for every object you want to
   animate.
3. Click the Order and Timing tab.

21
Animating Text and Objects - 3

1. To change the order of animation, select the
   object you want to change under Animation order,
   and then click one of the arrows to move the
   object up or down in the list.
2. To set the timing, select the object and then do
   one of the following
3. To start the animation by clicking the text or
   object, click On mouse click.

22
Animating Text and Objects - 4

1. To start the animation automatically, click
   Automatically, and then enter the number of
   seconds you want to have elapse between the
   previous animation and the current one.
2. To preview animations, click Preview.
3. Tip   A quick way to create basic animation is to
   select the object you want to animate (in normal
   view), click the Slide Show menu, point to Preset
   Animation, and then click the option you want.

23
Custom Animation Dialog Box
Choose Slide Show/Custom Animation. All the
elements of your slide are listed in the top box.
Put a check in the box beside each element you
wish to animate. For Order and Timing, use the
arrows to change the order in which elements
appear. Choose the animation to begin with a
mouse click or automatically.
Under the Effects tab, choose how the element
will appear. All of my text appears from the
left. You can also choose how much of your text
appears at a time. The mouse (picture frame 3)
will just appear in his spot.
24
Interactivity Hyperlinks

• You can add a hyperlink to your presentation and
  then use it to go to a variety of locations  for
  example, a custom show, a specific slide within
  your presentation, a different presentation
  altogether, a Microsoft Word document or
  Microsoft Excel spreadsheet, or an Internet,
  intranet, or e-mail address.
• You can create a hyperlink from any object 
  including text, shapes, tables, graphs, and
  pictures. You insert hyperlinks by clicking
  Insert Hyperlink.
• Click here to learn more about hyperlinks.

25
Interactivity Hyperlinks

• Text that represents a hyperlink appears
  underlined and in a color that coordinates with
  the color scheme. The color changes after you
  click a hyperlink and go to a location, so you
  can tell which hyperlinks you've already viewed.
  Hyperlinks become active when you run your slide
  show, not while you're creating the show.
• Click here to see the Insert Hyperlink Dialog
  Box.
• Tip To make my hyperlinks, I highlight the text
  I want underlined, then right click and choose
  Hyperlink from the menu.

26
Insert Hyperlink Dialog Box
A hyperlink can point to
An existing file or web page A slide within the
current slide show A new document An email address
27
Interactivity Action Buttons

• Ready-made action buttons (Action Buttons
  command, Slide Show menu)
• Insert in your presentation and define hyperlinks
  Contain shapes, such as right and left arrows
• Use to include commonly understood symbols for
  going to next, previous, first, and last slides
• Use for a self-running presentation or
  interactive slide show
• Action buttons for playing movies or sounds

Click for next slide.
28
Pop Quiz

• Action buttons make it easy to create interactive
  slide shows that include quiz-type questions.
• Each quiz questions requires three slides
• Question with answer choices
• Right answer slide
• Wrong answer slide
• Use action buttons for answer choices and to
  navigate between slides
• The next slide begins a Quick Quiz.

29
Quick Quiz

• Which President purchased the Louisiana territory?

Nixon
Adams
Jefferson
Lincoln
Hi, Im George Washington. I was the first
President of the United States and did not
purchase Louisiana. The US bought the territory
in 1804.
30
Sorry, Try Again!

• Sorry, you didnt choose the right President. Go
  back and try again. Who was President in 1804?

31
Congratulations!

• Youre right! Thomas Jefferson was the President
  who bought the Louisiana Territory. He sent
  Meriwether Lewis and William Clark to explore the
  territory. It took them two years but they made
  it to the West Coast and back. Despite great
  hardships, only one man died.
• Click the button and try the next question.

32
Important Tip for Using Buttons

• When using buttons, you dont want the user to be
  able to advance without clicking a button.
• You MUST turn off the Advance on Mouse Click in
  the Slide Transition dialog box.
• Choose Slide Show/Slide Transition and unclick
  the Mouse Click button. That forces the user to
  click on a button.

33
Viewing Your Slide Show

• View your slide show right from PowerPoint
• Choose Slide Show/View Show
• Choose View/Slide Show
• Click the Slide Show button in the View tray at
  the bottom left hand corner of the screen
• This button allows you to begin the slide show on
  the current slide.

34
Saving Your Slide Show

• You can save and view your slide show within
  PowerPoint at any time.
• Anyone with PowerPoint can both view and edit
  your slide show.
• Choose File/Save As and save as a PowerPoint Show
  so others cannot change your work.

35
To save as a Web page
36
To save with Pack and Go