Technology Basics

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Technology Basics

• A Resource for Teachers and Staff of St. Johns
  Public Schools

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Overview

• Technology Staff
• What is a Network?
• Why Network?
• Components
• Login
• Passwords
• Directory Structure

• File Management
• Printing
• Logout
• Shut Down
• Adding software and peripheral devices
• Internet Filtering

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Technology Staff

• Technology Department (consists of the)
• Technology Director
• Application Specialist
• Help Desk
• Network Technician
• If you need to report an issue call the helpdesk
  at 227-4085 or email helpdesk_at_stjohns.edzone.net

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What is a Network?

• Any number of computers/servers that can
• Communicate with one another
• Share files and resources

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Why Network?

• Device Sharing
• Network Security
• Resource Sharing
• Software Sharing
• Data Integrity and Reliability
• Better Communication

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Components of a Network

• Servers
• Hubs/switches
• Workstations
• Cabling
• Other Devices

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Login
Type in you user id, hit tab which will take your
cursor to the password field. Type in your
password, and select OK.
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Login (cont)

• A staff user id consists of the last name_first
  initial. Example my user id is Andrzejewski_W
• Student user ids consist of the first four
  characters of the students last name, the first
  three characters of the first name, followed by a
  number, usually number 1. Example a user id for
  Amanda Russell would be russama1.
• Students in grade K-2 have user ids, but
  passwords are not required.

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Verify that you are logged in

• Did a box scroll by when you logged in?
• Do you have Network Drive Letters, other than
  F\?
• Do you have all of your desktop icons, especially
  those with red arrow icons?

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What if Im not logged in?

• If you do not get all of your desktop icons or
  network drives, try restarting your workstation.
  Go to Start, Shut Down, and select Restart from
  the drop down menu.
• If after 1 or 2 restarts, you still are not
  connected to the network, contact the Help Desk.

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What if I forget my password?

• Contact the Help Desk, and request your password
  be reset.
• Your password should be at least 5 characters
  long, and can be alpha/numeric characters.

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Directory Structure

• Standalone workstations have Drive Letters that
  point to a specific device. Not all workstations
  in the SJPS network have the same devices
  installed.
• A\ - Floppy Drive
• B\ - Floppy Drive
• C\ - Hard Drive or Fixed Disk Drive
• D\ - CD-ROM or DVD Drive
• E\ - Other media storage drive

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Network Directory Structure

• Networked workstations have Drive Letters
  assigned to specific directories.
• For Example
• F\ User home directories
• G\ Applications
• I\ Lib directory for students
• L\ Lib directory for staff

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Network File Management

• When you are ready to save a document, you will
  want to save it to your home directory on drive
  F\
• Browse to your home directory.
• Find the folder you have created in your home
  directory where you want to save the document.
• Name the document, and hit save.

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Network File Management (cont)

• Your workstation may be reimaged at any point
  throughout the school year. At a minimum it is
  reimaged every summer. This means everything is
  wiped off, and the base image is reloaded.
  Therefore
• Never save any documents to the hard drive (C\)
  of the workstation. Always save to your home
  directory (F\).
• If you have installed approved software or
  peripherals onto your workstation, it is your
  responsibility to reinstall them after a reimage.
• Your Internet Favorites will be lost during the
  reimage process. Save your Favorites to your
  home directory frequently, especially before a
  reimage.

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Network File Management (cont)

• Think of network file management as a filing
  cabinet.
• You go to the cabinet (your home directory on
  F\)
• You open a drawer in the filing cabinet( a
  folder)
• You place the document in the folder in the
  cabinet.

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Lib directory

• The Lib directory (drive I and L) is used to
  store documents/files that can be shared by other
  users in the SJPS network.
• There are many folders created on the Lib
  directory. If you can see a folder, you have
  access to it, though your rights to it may be
  limited.
• Some folders may be read only, meaning you can
  see what is in the folder, but you do not have
  the rights to save documents back to the folder.

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Printing Basics

• Local Printing
• Refers to a printer attached directly to your
  workstation.
• Network Printing
• Refers to a printer connected to a network.
• Network printers usually have a external print
  server box attached to them.

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Printing Options

• Default printer
• Printer you automatically print to. This printer
  shows in the Printer Name line of the dialog box.
• Non-default printer
• Printer you have been given rights to print to,
  but you have to select it from your printers
  list.

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Printing Options (cont)

• When you are ready to print
• Go to FilegtPrint
• It will automatically select your default
  printer, or the printer you most recently used.
• If you would like to select a different printer,
  use the pull down to select the printer of your
  choice.

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Logout of the Network

• How to Logout
• Start gt Log Offgt Log Off

• When to Logout
• When you are away from your computer for a
  extended period of time
• When you Leave the room

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Logout cont.

• Why Logout?
• Failure to logout
• Leaves your files vulnerable
• Provides access to unauthorized programs and users

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Shutting Down

• How to Shut Down
• Start gt Shut Down gt
• Be sure Shut Down is checked gt OK
• When to Shut Down
• At the end of the day
• When asked to do so by building administration or
  Technology staff

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Network Shut Down

• In an effort to conserve energy and the life of
  the computers, the district has imposed a Power
  Off policy. The network automatically shuts down
  all workstations in the district at 700PM.
• If you are in working on your computer at 700PM,
  you will receive a message stating that your
  computer will shut down in 5 minutes.
• You have to option of clicking Cancel to continue
  working.
• The network will attempt to shut down your
  workstation every hour, on the hour. You may
  click Cancel each time you receive the message to
  continue working.
• Note the servers perform maintenance routines
  at various times throughout the evening and
  weekends. This may affect what you are working
  on.

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Can I install anything on my workstation?

• Generally, no peripheral devices or software
  should be installed on your workstation without
  approval from the technology department.
• Why?
• Many devices or software may conflict with
  hardware or software already on the workstation.
• These devices and software may also contain
  viruses that may corrupt the workstation.
• If you have any questions, contact your building
  administrator or the Help Desk.

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Internet Filtering

• SJPS uses internet filters.
• SmartFilter maintained by the MMNET consortium.
• If something is blocked by SmartFilter, there is
  not much we can do to unblock it since it follows
  policies and rules set by the consortium.

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Questions? Contact the district technology Help
Desk.