www.gsaadvantage.gov

1
www.gsaadvantage.gov
2
www.GsaAdvantage.gov

• This tutorial will take you step by step through
  a typical GSA Advantage shopping session. The
  tutorial is divided into 6 sections. Click on
  the section name to go to that section.
• Section 1 Intro
• Section 2 Registration, Password Profile
• Section 3 Searching Options
• Section 4 Search Results
• Section 5 Cart Checkout
• Section 6 Order History

3
Introduction and Definitions

• GSA Advantage!
• 833 Disaster Recovery
• 211 Cooperative Purchasing

4

• Is the Federal Governments premier online
  shopping superstore. With online access to
  millions of commercial products and services, GSA
  Advantage! ensures you are getting GSA-negotiated
  prices from GSA-approved sources.
• Under 833 Disaster Recovery and 211 Cooperative
  Purchasing legislation, State and Local
  Government entities now have the ability to
  purchase products and services from GSA and
  Veteran Administration (VA) Federal Supply
  Schedules directly from GSA Advantage!.

5
833 Disaster Recovery

• Section 833 FY07 Defense Authorization Act
  authorizes GSA to allow State and Local
  governments access to the GSA Multiple Award
  Schedules due to a Presidential declared
  disaster.
• Purchase products and services to be used to
  facilitate recovery from a major disaster,
  terrorism or nuclear, biological, chemical, or
  radiological attack.
• Advanced Purchasing is allowed to Pre-Position
  for recovery of a disaster.
• www.gsa.gov/disasterrecovery

6
211 Cooperative Purchasing

• IT Cooperative Purchasing- Section 211 of the
  E-Government Act or 2002
• Section 211 authorized GSA sales of Schedule 70
  IT products and services to State Local
  Governments through the introduction of
  Cooperative Purchasing.
• IT products and services only
• www.gsa.gov/cooperativepurchasing

7
Section 2 Registration and Profile

• Registration
• Forgot Your Password?
• Updating Your Profile

8
To park carts, make purchases, and check order
history, you will need to login or register if
you havent already done so.
To register and create a User ID and Password,
click on Register here!.
9
This is the Registration Page for All State
Local Users. Make sure to provide all required
information.
Make sure your User ID is at least 6 characters
long, and your password is at least 8 characters
long.
Ordering Authorization is optional. If you plan
on purchasing from GSA Advantage! please provide
your supervisors email. This is not necessary
if you plan on conducting market research only.
Select the programs you are interested in
purchasing from.
To complete your registration click the
Register button.
10
To check the status of your Ordering
Authorization you can click on the Profile link
in the menu bar.
Within your Profile the Ordering Authorization
area will identify if you have the ability to
purchase from GSA Advantage!.
11
Once GSA receives authorization your profile will
be updated and you now have the ability to
purchase on GSA Advantage!.
12
If your request is rejected by your supervisor
you will not have the ability to purchase on GSA
Advantage!.
13
If at any time you forget your user ID or
password, simply click on the Forgot my User ID
Password link.
This is the Member login page you will see
throughout GSA Advantage!. Many
areas/functionality require you to login.
14
Updating your Profile
To update your profile, click on the Profile
link in the menu bar.
You can access your member information by
clicking on Member Information.
Member Information allows you to edit your
personal information including your name, phone,
agency, e-mail address, etc. This is the data you
entered during registration.
Click Update to save your information.
15
You can access your saved shipping address(s) by
clicking on Edit Address Book.
You can remove an address by clicking on the
Remove Address link, located under each
address.
An additional address can be created by clicking
on the Create a New Address link.
16
You must enter an Address Name and fill out the
necessary information.
Each address will require the name, phone number,
and e-mail address of the individual receiving
shipment.
17
You can access your methods of payments by
clicking on Edit Methods of Payment.
Edit Methods of Payment
You can access your saved payment methods by
clicking on Edit Methods of Payment.
Click Update to save your information.
You can remove a payment method by using the
Delete function.
18
Section 3 Searching on GSA Advantage!

• Searching by Keyword
• Browse by Category or Special Program
• Refining your Search Results
• Advanced Search

19
GSA Advantage! offers several ways to search for
products or services. We will demonstrate two
options.
Search Option 1. Search by Keyword First,
enter your search criteria. You may select a
specific category using the look in dropdown.
Click Find it! to start searching.
20
Search Results Page
The search results page will display the matches
based upon your search criteria
This page offers you several ways to refine your
search results.
21
Search Option 2. Browse by Category or Special
Program
Click on the Category or Special Program that
best fits what item you are searching for.
To find specific protection equipment related to
dangerous work environments such as face
shields, click on Disaster Relief Under
Special Programs.
22
This is the Disaster Relief page. There are many
options available and each one covers a different
type of supply.
To search for face shields or other personal
safety equipment you should select Personal
Safety and Protection
23
Continue to drill down through the categories to
narrow your search to a specific product.
24
This is another level of product categories.
Select Facial Shields to continue further.
25
Search Results Page
The bread crumb trail, at the top of the page,
keeps track of your search history. It allows
you to move backwards in case you need to.
You can sort your results by price, part number,
product name, manufacturer, contractor, or
contract number.
You can narrow your results by searching within
results. For example, if you only wanted to
display clear facial shields, type clear into
the text box and click Refine.
26
If you are searching for a specific
socio-economic size or source the Limit to
function is very helpful.
27
Click on Advanced Search for additional
opportunities to narrow your search results by
searching for an exact phrase in a particular
product field, restricting your search by
category, price, or socioeconomic factors, and
limiting your display options.
28
The Advanced Search page offers multiple options
for your product/service search. If you wish to
specify a socioeconomic size, program, etc you
can do that here.
29
Section 4 Search Results Product Information
Detail

• Search Results Page
• Compare Prices

30
Search Results Page
Symbols represent the program the items belong
to, i.e. Disaster Recovery, Cooperative
Purchasing, Environmental.
Business size indicators are listed next to the
contract number..
Many items have additional product information
on their website. Click this icon to view this
information.
Click on the NSN/Mfr. Part Number to view the
Product Detail page. This provides you
information such as price and min/max order
requirements.
Some items give you the ability to customize
Options/ Accessories.
Compare Prices provides a list of sources that
support this item as well.
31
The Product Detail page displays important
product information including price, unit of
issue, min/max order, warranty, F.O.B., etc.
Review this information thoroughly.
Be sure to review the minimum order purchase
amount before making a selection.
If the product is available from multiple sources
it will be displayed on this page.
If you are ready to purchase, enter your quantity
in the box and click Add to Cart.
32
Section 5 Cart Checkout

• Shopping Cart
• Park a Cart
• Retrieve a Cart
• Checkout
• Order Confirmation

33
The shopping cart contains any item you have
selected to purchase.
If you make any quantity changes to the cart,
make sure you click on the Update Cart button.
You may park the cart at any time by clicking the
Park Cart button. The cart can later be
retrieved by clicking on the Parked Carts link
at the top of the page.
34
Parking a cart allows you to save your shopping
list for a future purchase or to forward it to
another person.
To park your current shopping cart, fill in a
cart name and optional cart password, and click
Park Cart.
35
To manage your parked carts, click on the Parked
Carts link in the header.
To retrieve a parked cart, simply click on the
cart name highlighted in red.
36
The parked cart you clicked, is now listed to the
right.
You can forward a shopping cart to additional
people by clicking on the Forward Cart button.
Remember, when you save a parked cart and
retrieve it later, pricing is subject to change.
To add items from the parked cart to your active
shopping cart, click on Add to Shopping Cart.
37
Your Shopping Cart
To proceed to checkout, click on the Checkout
button in your shopping cart.
38
Step 1 Select Method of Payment
Purchase card customers may select a card from
the one(s) entered in their Profile. Or, you
may enter a new Purchase card in the boxes
provided.
Upon selecting your payment method,
click Submit-Continue button to submit your
information.
39
Step 2 Select Shipping Address
The addresses listed on this page are the
addresses stored in your profile. Please select
which address you wish to ship to by selecting
the radio button next to the Address Name.
Click Submit-Continue to continue.
If you would like to Create a New Address, click
on the Create a New Address link.
The Individual Receiving Shipment information
is required for each shipment.
40
Step 3 Checkout Review
Click Process Order to process your order.
Please review all information listed on this
page. If you need to change any information,
click on the link below the information. For
example, to change your Payment Information,
click on the Change Payment Information link.
41
Here is your Order Confirmation.
If you wish to print the purchase order, click
View/Print PO.
42
Section 6 Order History Order Status

• Order History
• Order Status

43
To view your complete order history, click on
Order Status/History from the top menu.
Your most recent orders are listed directly on
the GSA Advantage! home page. To view order
status, click on the date.
44
To search for a specific order, type the Purchase
Order , Requisition , or Session , then click
Go.
You can also view your orders placed during a
certain date range by selecting the date range
desired and clicking Go.
To search for a particular item ordered, type the
keyword into the search box under Step 1. Select
which field you wish to search in, for Step 2,
and click Go!. You also have the option to
narrow your ordered items search by date range.
To view all of your GSA Advantage! Orders, click
on the Go after View all your GSA Advantage!
Orders.
45
Click on the order date link to check the
status or view details of a specific order.
46
Here are the details of the selected Advantage!
session.

• Order status is located under the Status
  column.

Check to see if the vendor has submitted
shipping tracking information.
Shipping addresses are located at the bottom of
this page.
You may enter a cancellation request by
checking the box under the Cancel column.
Remember, items with one (1) day delivery cannot
be canceled.
A user may also choose to View/Print Purchase
Orders by clicking on the View/Print PO button.

47
Thank you for your interest in GSA Advantage!

• If you have any additional questions,
• please call the GSA Advantage! Helpdesk at (877)
  472 3777
• or email GSA.Advantage_at_gsa.gov