A

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A D
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All allow permanent changes to the OCLC MASTER
bibliographic record
Enhance Enrich Upgrade
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Fixed field element ElvlA note about encoding
levels

• blank Full level (national agencies)
• 1 - Full-level, material not examined
• 2 - Less-than-full level, material not examined
• 3 - Abbreviated level usually for a particular
  project
• 4 - Core-level (related 042)
• 5 - Partial (preliminary) level (not final)
• 7 minimal level
• 8 Prepublication level

• I - Full-level
• K - Less-than-full
• L Full-level input added from a batch process
• M Less-than-full added from a batch process
• E System-identified MARC error in batchloaded
  record
• J - Deleted record

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Cataloging levels defined

• Full Records that meet the requirements of
  second-level description (AACR2 1998 rev., rule
  1.0D2). Input full records whenever possible.
• Minimal Records that meet the requirements of
  first-level description (rule 1.0D1).
• Core Records that meet at least the requirements
  of first-level description (rule 1.0D1) and meet
  some requirements of second-level description
  (rule 1.0D2). Less-than-full standard, but is
  more inclusive than Minimal-level. Optional use
  it as appropriate.

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Other cataloging level elements

• ISBD punctuation
• Verify AACR2/compatible headings in authority
  files
• Added entries
• Subject entries

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Authorization modes
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Enhance

• Must apply to OCLC for authorization
• Regular
• National Level Enhance all enc lvls including
  ltblankgt and 1 (e.g., LC and NLM)
• Add and modify all editable fields of a record,
  included fixed field and 040 (a and b, not c)
• CANNOT
• Delete master record
• Enhance serial records

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Upgrade

• Full-level authorization (or higher), upgrade the
  following to I or K enc lvl
• K, M, 2, 3, 4, (without field 042), 5 or 7
• upgrade K level to I
• Check tagging and subfield coding, filing
  indicators where present and forms of headings
  (note this list doesnt include call numbers)
• Do Not replace record to only change call number
• Do Not delete existing data unless incorrect
• Cannot upgrade serial

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Enrich the master record by adding any of the
following to any record (except authenticated
serial)IF NOT ALREADY PRESENT

• 006 (Addl material characteristics)
• 007 (physical desc FF)
• 020 (ISBN)
• 022 (ISSN)
• 027 (standard technical report number)
• 028 (Publisher number)
• 030 (CODEN designation)

• 041 Language code
• 043 (geographic area code)
• 052 (geographic classification
• 088 (report number)
• 538 (System detail note)

These fields may be edited if already in record
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Enrich the master record by adding any of the
following to any record (except authenticated
serial)BASED ON 2 (Source)

• 024 (other standard identifier)
• 084 (other classification number)
• 655 (Index term-genre/form)
• 656 (Index term-Occupation)
• 657 (Index Term-function)
• Edit existing, or add if fields with the same
  tag and same value 2 not already present

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Enrich the master record by adding (except to
authenticated serial)

• 300 to CIP records (coding lvl 8)
• Call numbers and subject headings in schemes if
  not already present
• Add 856 (Electronic Location and Access), or edit
  if already present

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For all changes

• Dont alter a record to represent a different bib
  entity if in doubt
• Edit for local use, or,
• Input a new record
• If in doubt that your information is correct,
  report it as an error to OCLC
• Dont modify or delete call numbers and subject
  headings not used in your library

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Other Options

• Report errors
• FF Type and BLvl change filing indicator
  changes, duplicate records.
• via email or online (CatME, later versions of
  ConXC) Proof needed for t.p. changes, for exp.
• Correct your own master record if no other
  holdings
• Opt for local edit only
• Do NOT input a new record unless bibliographic
  information warrants it!
• Serials you can close-out, link, edit and/or
  correct full-level non-CONSER serial records with
  10 or fewer holdings

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How to change the master record

• Lock the OCLC bibliographic record (recommended,
  but not necessary in all cases)
• Edit the record
• Replace the record
• Add local information if necessary
• Take final action on the record (update or
  produce, for example)
• See Chapter 4, Cataloging Service User Guide

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Getting more information

• Bibliographic Formats and Standards, Chapter 5,
  Quality Assurance
• OCLC Cataloging Service User Guide, especially
  Chapter 4, Replace Master Records
• Technical Bulletin no. 246 (has links to both BFS
  and the service guide)