Project Initiation

1
Project Initiation Planning

• Farrokh Alemi, Ph.D.
• Narrated by Lee Baliton

2
Project Phases

• Initiation
• Planning
• Execution
• Controlling
• Closing

3
Planning Phase

• Communication plan
• Scope management plan
• Approval of plans
• Gap analysis
• Request for Proposal (RFP)
• Vendor selection
• Work breakdown Schedule
• Budget and Resource assessment
• Identify critical path
• Kickoff end of plan

4
Planning Phase

• Communication plan
• Scope management plan
• Approval of plans
• Gap analysis
• Request for Proposal (RFP)
• Vendor selection
• Work breakdown Schedule
• Budget and Resource assessment
• Identify critical path
• Kickoff end of plan

5
Planning Phase

• Communication plan
• Scope management plan
• Approval of plans
• Gap analysis
• Request for Proposal (RFP)
• Vendor selection
• Work breakdown Schedule
• Budget and Resource assessment
• Identify critical path
• Kickoff end of plan

Frequent, periodic emails, video clips and other
communications to the sponsors is a minimum set
of communications
6
Planning Phase

• Communication plan
• Scope management plan
• Approval of plans
• Gap analysis
• Request for Proposal (RFP)
• Vendor selection
• Work breakdown Schedule
• Budget and Resource assessment
• Identify critical path
• Kickoff end of plan

Frequent, periodic emails, video clips and other
communications to the project team is a minimum
set of communications
7
Planning Phase

• Communication plan
• Scope management plan
• Approval of plans
• Gap analysis
• Request for Proposal (RFP)
• Vendor selection
• Work breakdown Schedule
• Budget and Resource assessment
• Identify critical path
• Kickoff end of plan

A project manager should think of himself as a
director of a movie. He should regularly prepare
and distribute media about the project
8
Planning Phase

• Communication plan
• Scope management plan
• Approval of plans
• Gap analysis
• Request for Proposal (RFP)
• Vendor selection
• Work breakdown Schedule
• Budget and Resource assessment
• Identify critical path
• Kickoff end of plan

I want you to remember me
A project manager should think of himself as a
director of a movie. He should regularly prepare
and distribute media about the project
9
Planning Phase

• Communication plan
• Scope management plan
• Approval of plans
• Gap analysis
• Request for Proposal (RFP)
• Vendor selection
• Work breakdown Schedule
• Budget and Resource assessment
• Identify critical path
• Kickoff end of plan

10
Planning Phase

• Communication plan
• Scope management plan
• Approval of plans
• Gap analysis
• Request for Proposal (RFP)
• Vendor selection
• Work breakdown Schedule
• Budget and Resource assessment
• Identify critical path
• Kickoff end of plan

11
Planning Phase

• Communication plan
• Scope management plan
• Approval of plans
• Gap analysis
• Request for Proposal (RFP)
• Vendor selection
• Work breakdown Schedule
• Budget and Resource assessment
• Identify critical path
• Kickoff end of plan

12
Planning Phase

• Communication plan
• Scope management plan
• Approval of plans
• Gap analysis
• Request for Proposal (RFP)
• Vendor selection
• Work breakdown Schedule
• Budget and Resource assessment
• Identify critical path
• Kickoff end of plan

13
Planning Phase

• Communication plan
• Scope management plan
• Approval of plans
• Gap analysis
• Request for Proposal (RFP)
• Vendor selection
• Work breakdown Schedule
• Budget and Resource assessment
• Identify critical path
• Kickoff end of plan

14
Planning Phase

• Communication plan
• Scope management plan
• Approval of plans
• Gap analysis
• Request for Proposal (RFP)
• Vendor selection
• Work breakdown Schedule
• Budget and Resource assessment
• Identify critical path
• Kickoff end of plan

More on these activities later
15
Planning Phase

• Communication plan
• Scope management plan
• Approval of plans
• Gap analysis
• Request for Proposal (RFP)
• Vendor selection
• Work breakdown Schedule
• Budget and Resource assessment
• Identify critical path
• Kickoff end of plan

16
Elements of a Detailed Plan

• Project team
• Selection
• Description
• Work plan
• Time and cost of activities
• Project risks
• Communication plan
• Other management plans

17
Elements of a Detailed Plan

• Project team
• Selection
• Description
• Work plan
• Time and cost of activities
• Project risks
• Communication plan
• Other management plans

What you say matters
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Elements of a Detailed Plan

• Project team
• Work plan
• High level tasks listed
• Ask for lower level tasks
• Time and cost of activities
• Project risks
• Communication plan
• Other management plans

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Elements of a Detailed Plan

• Project team
• Work plan
• Time and cost of activities
• Project schedule
• Project budget
• Project risks
• Communication plan
• Other management plans

20
Elements of a Detailed Plan

• Project team
• Work plan
• Time and cost of activities
• Project schedule
• Project budget
• Project risks
• Communication plan
• Other management plans

Plan in moderation
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Elements of a Detailed Plan

• Project team
• Work plan
• Time and cost of activities
• Project risks
• Plans to reduce risk
• Plans for disasters
• Communication plan
• Other management plans

22
Elements of a Detailed Plan

• Project team
• Work plan
• Time and cost of activities
• Project risks
• Plans to reduce risk
• Plans for disasters
• Communication plan
• Other management plans

Cant you do anything right
23
Elements of a Detailed Plan

• Project team
• Work plan
• Time and cost of activities
• Project risks
• Communication plan
• Recipient, mode, frequency, responsibility
• Other management plans

24
Elements of a Detailed Plan

• Project team
• Work plan
• Time and cost of activities
• Project risks
• Communication plan
• Recipient, mode, frequency, responsibility
• Other management plans

25
Elements of a Detailed Plan

• Project team
• Work plan
• Time and cost of activities
• Project risks
• Communication plan
• Other management plans
• Scope management
• Resource management
• Quality management

26
Take Home Lesson

• Planning has many parts. Media plays an
  important role in them