Welcome to

1
Welcome to HEMA 2005 Annual Meeting Holiday Lake
Estates Management Association Thursday November
17, 2005 Holiday Inn Express 17035 Condit
Road Morgan Hill, CA 95037
2
Annual Meeting Format

• President runs meeting and controls floor
• Secretary is time keeper
• Access Management handles registration ballots
• Membership must register to speak
• Specific Agenda items up for vote
• 3 minutes max per speaker per agenda item
• Open Forum
• 2 minutes max per speaker
• President will call speakers in order received
• Election of Directors
• Candidates have 3 minutes each prior to vote
• Membership also invited to speak

3
Yearly Savings for 2005 - 2006

• Unnecessary Accounting Firms
• Insurance
• Communications
• Drainage Repair
• Renegotiation of Vendor Contracts

4
Agenda
630pm Registration 700pm Establishment of
Quorum Frank Blenn, Meeting Format
President Board and Presenter
Introductions 720pm Architectural John
Milner, VP 730pm Beautification Gregg
Potter 745pm Communications Frank
Blenn 800pm LAFCO Kerry Roller 805pm
Roads Ditches Sandor Drobilisch 820pm Trea
surers Report Tessy Albin 835pm Approval of
Minutes Residents Required
Compliance Residents Board 840pm Candidate
Introductions 850pm Voting of New Board
Candidates Residents 900pm Open
Discussion Residents 925pm Talley and
Results Access 930pm Adjourn
5
HEMA Operations Highlights

• Repaved 50 of Holiday roads
• Replaced street signs throughout the community
• Implemented Phase 1 of Lower Meadow Project
• Greatly expanded communications program
• Implemented new HEMA website
• Placed CCRs On-Line
• Obtained Monetary Grant for Community
  Communications and Involvement
• Submitted Drainage Resolution Plan to Affected
  Homeowners

6
Committee Reports
Architectural Beautification LAFCO Roads
Ditches Treasury
7
Architectural Request
John Milner 720pm to 730pm
8
Architectural Report

• Guidelines ratified Nov. 2001
• Written approval required for
• Buildings, walls, fences, exterior structures
• Exterior building alterations
• Exterior color change
• Site clearance and tree removal
• Swimming pools and pumps
• Must have proper city/county permits
• Replacement decks do not require approval
• Same size, shape, height, material
• www.holiday-lake-estates.com/ccrs.html

9
Architectural Approval Process

• Submit written request prior to commencing work
• Approval required prior to work
• Required info
• Name, address, phone
• Dimensioned drawings for proposed changes
• Photos or sketches of materials and proposed
  finish
• Copies of permits
• Complete drawings for any drainage alterations
• Estimated duration of work
• Reviewed/approved at monthly board meeting
• Submit 14 days in advance
• Respond within 15 days following vote

10
Beautification
Gregg Potter 730pm to 745pm
11
Project Status (street signs)

• 29 Signs installed
• 2 Repairs
• Easement signs being evaluated

17. Holiday Court / Raccoon Court 120 -
16. Holiday Drive / Holiday Court 120 -
15. Holiday Drive / Bluejay Drive 120 -
14. Bluejay Drive / Whipperwill Lane 90 -
13. Holiday Drive / Manzanita Drive 70 -
12. Holiday Drive / Bluejay Drive 70 -
11. Holiday Drive / Hoot Owl Way 70 -
10. Bluejay Drive / Bluejay Court 120 -
25. Lakeview Drive / Whipperwill Lane 90 -
9. Holiday Drive / Butterfly Lane 90 -
8. Holiday Drive / Copper Hill Drive 70 -
7. Holiday Drive / Oak Lane 90 -
24. Lakeview Drive / Lava Rock 90 -

• Copper Hill Drive / Quail Lane
• 30 -

• Lakeview Drive / Lakeview Court
• 90

• Quail Court / Quail Lane
• 90 -

• Holiday Drive / Copper Hill Lane
• 120 -

• Lakeview Drive / Quail Lane
• 140 -

• Holiday Drive / Shady Lane Drive
• 90 -

• Copper Hill Drive / Copper Hill Lane
• 120 -

• Lakeview Drive / Blue Grass Court
• 90 -

• Parkview Drive / Copper Hill Drive
• 140 -

• Park View Drive / Blue Grass Court
• 120 -

2. Holiday Drive / Shady Lane Drive 90 -

• Holiday Drive / Copper Hill Drive
• 90 sign is done.

90 - Sign is not on order
12
Lower Meadow Project
13
Lower Meadow History and Project Status

• Phase 1
• Cleanup of the LM installation of
• Irrigation system
• Hydro seed lawn
• Electrical requirements
• General Maintenance
• Formation of the Lower Meadow Committee
• Phase 2
• Finalize tree location / planting
• Addition of various plants to add color
• Discuss ideas and options
• Potential Events for Homeowners
• Everyone's Participation Is Welcome

14
Communications
Frank Blenn 730pm to 745pm
15
Communications
www.holiday-lake-estates.com

• Board Meetings
• Committee Meetings
• Committee Mailings (Electronic)
• Newsletters
• Informational Flyers
• Special Mailings
• Lower Meadow Meet Greet
• Launch New Website
• Quick easy access to CCRs, bylaws governing
  docs
• Contact info, meeting schedule, minutes
  newsletters

16
2004 Board Communications
During the Year Your Board Communicated To You
41 Times

• 2004 Communications
• AM 3
• BM 12
• BF 2
• INFO 2
• CM 6
• LM (E) 8
• NL 8
• TOTAL 41

41
20
18
18
17
2000
2001
2002
2003
2004
Annual Meeting
Board Minutes
Board Flyers
Informational
Committee Meetings
LM Mail (Electronic)
Newsletters
17
LAFCO
Kerry Roller 805pm to 820pm
18
LAFCO
19
Roads Ditches
Sandor Drobilisch 805pm to 820pm
20
Roads Ditches

• Joined Board mid March 04
• Marina Re-Use Study
• Road rehabilitation project
• Urgent Issue resolutions
• Manzanita drive / PGE
• Roof drainage complaint
• Shady Lane berm
• Sewer connection evaluation
• Reinforce storm drain ditch
• Completion Phase 1 investigation of storm water
  management between Holiday Drive and Holiday
  Court

21
Roads Ditches

• Joined Board mid March 04
• Marina Re-Use Study
• Road rehabilitation project
• Urgent Issue resolutions
• Manzanita drive / PGE
• Roof drainage complaint
• Shady Lane berm
• Sewer connection evaluation
• Reinforce storm drain ditch
• Completion Phase 1 investigation of storm water
  management between Holiday Drive and Holiday
  Court

22
Treasurers Report
Tessy Albin 820pm to 835pm
23
HEMA Financial Protections

• Financial controls and protections in place
• There have always been annual audited financial
  statements by CPA firm for HEMA operations
• Segregated Open Space Funds
• Provided by Developer When Land Acquired
• Compliance Reporting
• Financial Statements for Fiscal Year 2004
  (Audited)
• Financial Statements for Q1 of Fiscal year 2005
  (Unaudited)

24
(No Transcript)
25
(No Transcript)
26
(No Transcript)
27
(No Transcript)
28
HEMA 2005 Spending Plan
29
HEMA 2005 Budget Detail
30
HEMA OPERATING FUNDS
31
Financial Analysis of Open Space Operations
32
Lower Meadow Yearly Costs Estimate M
onth Yearly Mowing 1,100
9,900 Electrical 40
400 Irrigation 190 1,710 TOTAL
1,330 12,010
Meadow Budgets
33
But We Already Have to Disk the Area
Net New Cost

• Operating Cost Projection 12,010
• Less Currently Required Disking -2,500
• Insurance Unchanged N/C
  ______
• Net New Cost 9,510

34
Net New Cost Breakdown

• Annual Total New Cost 9,510
• Monthly Cost 792
• Divided by 512 Lots
• Cost per month per household 1.54

35
How is the 1.54 Funded?

• Budget for meadow year/months
• Receipts from Dues 16/12
  1.33
• Add Interest Income from the segregated open
  space fund
• Interest 9/12
  0.75
• Total projected income
  2.08
• Surplus of .54 per month per house or 3,317.76
  per year for the neighborhood

36
HEMA Operations Highlights

• Repaved 50 of Holiday roads
• Replaced street signs throughout the community
• Implemented Phase 1 of Lower Meadow Project
• Greatly expanded communications program
• Implemented new HEMA website
• Placed CCRs On-Line
• Obtained Monetary Grant for Community
  Communications and Involvement
• Submitted Drainage Resolution Plan to Affected
  Homeowners

37
Voting of New Board Candidates Introductions of
Candidates Election Access Association
Management 910pm 930pm
38
Open Forum
840pm 910pm 30 Minutes Discussion 3 Minute
maximum / Speaker Please Come to the Podium To
Speak
39
Election Results Access Association
Management 925pm 930pm Adjourn