Associated Students Finance Process

1
Associated Students Finance Process

• Presented by Nikki Cayanan Schaper, Director of
  Student Life

2
The Budget Process Bylaws Article II. Sec. D

• Fiscal Year July 1 June 30
• January Senate Budget Development (SBD)
  Committee starts meeting to determine timeline
  for the process.
• February
• Applications are available for line item funding
  for next fiscal year.
• Line item monies set aside for a specific
  program or area of responsibility. Ex. Alcohol
  Awareness Week, Senate, Executive Board
• Hearings are held for all requests.

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The Budget Process Bylaws Article II. Sec. D

• March
• SBD Committee deliberates about line item funding
  requests.
• Prioritizes needs and requests
• Develops fiscal year budget
• Presents to Senate at the end of the month
• Senate has the opportunity to give feedback

4
The Budget Process Bylaws Article II. Sec. D

• April Senate approves new fiscal year budget.
• July New budget is effective
• August May Clubs have the opportunity to
  request funding for activities.

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AS ACCOUNTS

• AS General Fund revenue generated from the sale
  of ASB Stickers.
• Student Representation Fee - 1 fee that students
  pay at registration.
• Restriction on use only for lobbying efforts,
  travel
• Campus Center Fee - 1/unit, NTE 10 annually.
• To be used for the building, maintenance,
  furnishing and operation of the Campus Center.

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Budget Development Priorities

• First check anticipated revenue for each account.
• General Fund 30,000
• Student Rep 30,000
• Campus Center 121,000
• I will only go over General Fund today due to
  time constraints.

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AS General Fund - Priorities

• 7 Reserve
• Areas of Responsibility minimum required to
  operate.
• Executive Board
• Scholarships
• Office Supplies
• Student Activities (WOW!, Handle Your Business
  Days End of the Year Receptions for ICC and AS.
• Supreme Court
• Technology

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AS General Fund - Priorities

• Senate ICC
• Look at line item requests for both clubs and
  programs.
• Senate Senate programs and campus wide programs
• ICC
• club events (line item requests)
• a bulk of money to be allocated during the
  academic year
• Senate usually gets 30 more than ICC
• Campus wide events (line item requests)
• Senate events

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Re-Cap

• You have 2 opportunities to request funds
• Budget Development Process for next fiscal year
• Mid-year funding requests to be funded out of
  ICC Additional Club Events line item (5,995
  for Fall Spring)

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Mid-Year Funding Request Process

• Complete funding request form
• Submit to Student Life
• Senate Finance Subcommittee will discuss it and
  make a recommendation to the Senate.
• You have the opportunity to come and speak on the
  request.
• Senate considers it at their meeting.
• You have the opportunity to come and speak on the
  request.
• Senate approves/or not approve
• You have the opportunity to come and speak on the
  Senate Finance recommendation.

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Tips on Filling out the Form

• Fill in all questions asked
• Itemize the breakdown
• Breakdown cost per student
• Ensure that all funding is going directly to
  students not non-students!

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Tips on Lobbying Your Request

• Minimize cost per student
• Answer complete all questions on the form
• Itemize your costs on the form
• Attach a complete budget for the entire event
  even if you are asking for partial funding.
• Include a justification on the narrative

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Tips on Your Presenting to the AS

• The person completing the form should always be
  the one presenting the information at the
  meeting.
• TALKING POINTS Try to think of all the possible
  questions they may ask you and how you would
  answer them.
• Sell the event!
• Who, what, when, where why
• How does it fit the mission of SBVC and the AS?
• How does this event directly benefit students on
  campus?

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Questions?

• Call Nikki Cayanan
• Director of Student Life
• [phone]
• dcayanan_at_valleycollege.edu