Department for Education and Skills

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Jim Foley and Mike Battle

• Department for Education and Skills

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WHATS HAPPENING FOR SCHOOL CENSUS IN 2007
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OVERVIEW

• 1. Background
• 2. New data items
• 3. Guidance
• 4. Systems
• 5. Timetables/Funding Arrangements
• 6. Questions?

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1. BACKGROUND

• 2006 successful year last PLASC and first termly
  collections
• 2007 sees primaries and specials SC for first
  time
• All to learn lessons of 2006 and apply them to
  2007 and beyond

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2. NEW DATA ITEMS

• Pupil's Mode of Travel data collected for the
  first time Census from January 2007 List of
  schools taking part email LA/1723x/2005 on 21st
  August 2006 Compulsory for schools on list
  (January)
• Change to the First Language indicator, new list
  of Language codes to be used by schools within
  their MIS (All)

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NEW DATA ITEMS

• Post-16 Learning Aims (September School Census
  onwards) collected in Autumn Census only from
  schools with sixth forms. 5 new data items
• Qualification Accreditation Number (QAN) A valid
  entry from a database of QANs
• Learning Aim Start date - date on which learning
  for learning aim began
• Learning Aim Planned End Date date by which
  school and learner plan to complete learning
  related to aim

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NEW DATA ITEMS (CONTD)

• Learning Aim Actual End Date date the learner
  completed the learning activities
• Learning Aim Completion status indication of the
  degree of completion of the learning activities
  leading to the learning aim (September)

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NEW DATA ITEMS

• Pupils reason for Absence and Number of Sessions
  missed
• Pupils full home address
• Provision of Extended Services
• Extended Services Core Offer Number of places
  

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3. GUIDANCE

• 2007 DfES guidance for all 3 terms available
• www.teachernet.gov.uk/management/ims/datacollectio
  ns/

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GUIDANCE

• Class Size
• KS1 and Reception classes
• Planning Preparation Assessment (PPA) - schools
  to record actual situation at given time. If
  teacher out of class with assistant taking it,
  record and mark teacher not being in class in the
  reconciliation
• When DfES check large classes, will ring school
  if they haven't already recorded something in the
  notepad and record the number of teachers on PPA.
  Full picture of the effect of PPA on class size
  limit  

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GUIDANCE

• If, at time of the count, children are involved
  in one of the excepted activities i.e. a large
  group activity such as music, drama or watching
  TV, the count should be deferred to the next
  'ordinary' teaching session

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GUIDANCE

• Infant Class Size guidance
• Renewed interest in Class Size data
• DfES visited some authorities in 2006 to look at
  audit trails
• May want to contact authority Class Size
  colleagues and ask them to review figures before
  releasing to DfES

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GUIDANCE
Attendance data expected from all pupils of
compulsory school age, both 'On Roll' and 'No
Longer On Roll' for any attending the school for
at least one session during the period Start of
Autumn Term 2006 to 31 December 2006
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GUIDANCE

• Exclusions - under-reporting in previous years,
  keen to ensure accuracy of exclusions data
• Primary and Special Schools ALL Permanent
  Exclusions imposed in the previous academic
  year 2005/6
• Secondary Schools ALL Exclusions imposed during
  the Summer term of 2006 9 April 2006 31
  August 2006

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4. SYSTEMS

• 2007 School Censuses to be run as follows
• January (Spring) on DAZ
• May (Summer) on DAZ
• September (Autumn) on COLLECT

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SYSTEMS

• School to School for all transactions involving
  pupil-level data
• school.census_at_dfes.gsi.gov.uk
• for all other communications
• Will not action transactions if sent elsewhere
• PRU / General Hospital paper forms - to ensure
  that we receive all of forms, consider use of
  'Registered' post

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5. TIMETABLES/FUNDING ARRANGEMENTS

• Universal interest in data quality and accuracy
  of funding allocations
• Need to carry on with the data checking exercises
  we conducted in early 2006 and learn the lessons
  from those processes all censuses, particularly
  January eg, processing of all outstanding
  amendments before provisional data publication

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TIMETABLES/FUNDING ARRANGEMENTS

• Schools need to get it right first time
• Need close liaison with funding colleagues
• Must adhere to deadlines

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TIMETABLES/FUNDING (LAs)
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TIMETABLES/FUNDING ARRANGEMENTS

• Thoughts on the timetable?

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TIMETABLES/FUNDING ARRANGEMENTS

• Agreed deadlines we must work together in
  sticking to all deadlines set to ensure we have
  accurate data for funding allocations
• From release of funded pupils numbers (early
  April 07), amendments given over the phone must
  be followed up by confirmatory e-mail or
  amendment(s) cannot be made
• Amendments/resubmissions received after agreed
  deadlines will be recorded but not actioned for
  Dedicated Schools Grant purposes

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TIMETABLES/FUNDING ARRANGEMENTS

• NMSS, CTCs and Academies must adhere to the
  return deadlines also

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6. QUESTIONS?
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