Job Responsibilities WorksheetsCompetency Program

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Job Responsibilities Worksheets/Competency Program

• ITS Human Resources Staff

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Agenda

• Purpose and Content of Job Responsibilities
  Worksheet
• Process for Completion
• Instructions for Employees
• Time Line
• Questions?

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Purpose Job Responsibilities Worksheet (JRW)

• Provides list of job duties and percentage of
  time spent on each duty
• Helps organize work assignments within unit
• Acts as a form of agreement between employee
  and supervisor regarding employees job
  responsibilities

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JRW As Part of SRDP Process
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Job Responsibilities Worksheet

• Use duties from job profiles as appropriate
• Describe each major area of responsibility
• Assign percentages of no less than 5
• Elaborate on duties to explain the context
• Examples
• Instead of this Install software on client
  computers
• Elaborate like this Install (what kind of)
  software on (what kind of) client computers for
  (what purpose)

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Essential Functions under the Americans with
Disabilities Act (ADA)

• The position exists to perform the function
• E.g. person is hired to proofread documents. The
  ability to proofread accurately is an essential
  function, because this is the reason that this
  position exists.
• There are a limited number of other employees
  available to perform the function, or among whom
  the function can be distributed.
• For example, it may be an essential function for
  a file clerk to answer the telephone if there are
  only three employees in a very busy office and
  each employee has to perform many different
  tasks.

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Essential Functions (continued)

• A function is highly specialized, and the person
  in the position is hired for special expertise or
  ability to perform it.
• For example, a company wishes to expand its
  business with Japan. For a new sales position, in
  addition to sales experience, it requires a
  person who can communicate fluently in the
  Japanese language. Fluent communication in the
  Japanese language is an essential function of the
  job (EEOC, 1992).

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JRW Form and Profiles - InsideITS
https//staff.its.psu.edu/content/job-responsibili
ties-worksheet-competency-training-sessions
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Process and Suggested Time Line for Completion of
JRW
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Instructions for Employees

• Access https//staff.its.psu.edu/content/job-resp
  onsibilities-worksheet-competency-training-session
  s
• Download Job Responsibilities Worksheet (JRW)
• Download appropriate job profile and level for
  your job category
• Complete JRW and include any appropriate duties
  from job profile
• Add any unique duties not included in profile and
  assign percentages
• Email completed JRW to immediate
  supervisor

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Benefits to Employees

• Serves as a benchmark for future discussions of
  job duties
• Helps clarify roles and responsibilities within
  the unit
• Allows comparison across ITS divisions since it
  will be implemented ITS-wide
• Needed as party of University-wide effort

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Time Line with SRDP
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Questions?