Redefining Ourselves: Revolution in an Academic Library

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Redefining Ourselves Revolution in an Academic
Library

• Dr. Marcia Krautter Suter, Associate Dean,
  University Libraries,
• The University of Toledo, Toledo, Ohio
• Professor Laura E. Kinner, Director of Technical
  Services, University Libraries,
• The University of Toledo, Toledo, Ohio
• ALAO 2009 Conference
• October 30, 2009
• Wilmington, Ohio

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REDEFINING OURSELVES Revolution in an Academic
Library

• Is anyone evaluating your collections now?
• Who is systematically weeding?
• Who is buying strategically?

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REDEFINING OURSELVES Revolution in an Academic
Library

• Mission/Vision Statement-UT University Libraries
• Strategic Plan UT University Libraries
• Context to fulfill Mission/Vision/Strategic Plan
• SCALE-UP
• North Carolina State University
• Rensselaer

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REDEFINING OURSELVES Revolution in an Academic
Library

• Context to achieve Mission/Vision/Strat Plan
• Mission - Student-centered and collaborative
  environment, provide innovative resources,
  technologies, and educational services
• Vision integrating services, state-of-the-art
  technologies into all aspects of our institution
• Strat Plan incorporates all these concepts

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REDEFINING OURSELVES Revolution in an Academic
Library

• Mission Statement-UT University Libraries
• The mission of University Libraries and Academic
  Support is to enhance and support excellence in
  life-long learning, discovery, and engagement for
  the improvement of the human condition.  Within a
  student-centered and collaborative environment,
  we provide innovative and traditional resources,
  technologies, and educational services.

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REDEFINING OURSELVES Revolution in an Academic
Library

• Vision Statement-UT University Libraries
• University Libraries and Academic Support will
  become the intellectual center of the University
  of Toledo by fully integrating its services,
  state-of-the-art technologies, and unique
  collections into all aspects of our institution.

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REDEFINING OURSELVES Revolution in an Academic
Library

• Context to fulfill Mission/Vision/Strategic Plan
• SCALE-UP
• North Carolina State University
• Rensselaer
• Others

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REDEFINING OURSELVES Revolution in an Academic
Library

• WHAT IS A VIRTUAL LIBRARY
• Student-centered
• Presidents buzz word
• Take it seriously
• Aware of how students learn, what they need, how
  we can best serve them
• Visible
• Want the library to be the place to be
• It is attractive
• Has the features students and faculty want

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REDEFINING OURSELVES Revolution in an Academic
Library

• Adaptable
• We can accommodate different learning styles
• We can accommodate different teaching styles
• Furniture is moveable
• Collaborative
• Info Commons was a collaboration
• Work with faculty
• Work with IT
• Work with students
• Sustainable (Socially)
• Fluid, changeable, adaptable
• Adapts to new technology
• Embraces new teaching and learning styles
• Nurtures the social connections between and among
  students, faculty members, and librarians

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REDEFINING OURSELVES Revolution in an Academic
Library

• HOW DO YOU GET TO VIRTUAL?
• Planning Process
• Collection Services
• Reference Services
• Instruction Services

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REDEFINING OURSELVES Planning Process

• Current 1ST Floor
• Information Commons-Open Fall 2007
• 133 Desktop PCs/10 Macs/10 network printers
• 100 circulation laptops
• Open 24/5 Sunday-Thursday
• Collaborative venture with IT, students and
  faculty

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REDEFINING OURSELVES Planning Process

• Current 1ST Floor
• 2 Information Literacy mediated classrooms
• (32 seats)
• 1 small mediated classroom (20 seats)
• CL1009-video conferencing
• Concourse- 10,000 students per day
• Desktop PCs and Printers around columns
• 3-Group Study rooms (seat 4-6)
• Information Desk/Reference IT

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REDEFINING OURSELVES Current 1st
floor
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REDEFINING OURSELVES Planning Process

• Current 2nd Floor
• Currently holds periodicals
• Bound (71 ranges) and current (12 ranges-flat)
• Graduate study rooms with carrels (2)
• Individual study carrels
• Room 2000 for credit classes / looking for donor
  to renovate

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REDEFINING OURSELVES Current 2nd floor
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REDEFINING OURSELVES Planning Process

• New uses for old spaces
• 2nd floor
• Multimedia/Microforms
• (80,000 micro items-evaluation process)
• Colloquium room former CL2000
• 4-50 seat mediated classrooms
• 6- graduate study rooms w/carrels
• Additional individual and small group study rooms
• 2-16 seat computer labs

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REDEFINING OURSELVES Planning Process

• New uses for old spaces --2nd floor
• Virtual computer lab
• Furniture with power connections
• No wired desktop PCs /Some printer stations
• IT has set up virtual space for software and
  other programs for students to access using their
  UTAD account.
• Software will not have to be installed on any
  desktop PC.

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Proposed 2nd Floor
Colloquium
Collaborative Work Spaces
Virtual Computer Lab
Group Study Rooms
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REDEFINING OURSELVES Planning Process

• Current 3rd floor
• Bound Periodicals (30 Ranges)
• Maps (30,000)
• Multimedia/Microforms (80,000)
• Government Documents
• New 3rd floor
• Government Documents (reduce by 2/3)
• Bound Periodicals (unknown)
• Study rooms and individual study carrels seating

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REDEFINING OURSELVES Current 3rd floor
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REDEFINING OURSELVES Planning Process

• Current 4th floor
• Book collection LC Ranges A-PN
• LOTS of shelves
• Individual study carrels
• Study rooms
• Graduate study rooms w/carrels
• New 4th floor
• Book Collections (524,000 reduce by 1/3)
• Study rooms and individual study carrels
  seating

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REDEFINING OURSELVES Current 4th floor
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REDEFINING OURSELVES Planning Process

• Current 5th Floor
• Archives and Special Collections
• Book collection (LC Ranges PQ-Z)
• LOTS of shelves
• Graduate study rooms w/carrels
• Study rooms
• Individual study carrels
• Study Tables

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REDEFINING OURSELVES Current 5th floor
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REDEFINING OURSELVES Planning Process

• New uses for old spaces
• 5th floor Graduate Commons
• Remove book collection to 4th floor
• 2 Large mediated classrooms
• 2 Regular mediated classrooms-50 seat
• Graduate seminar rooms
• Graduate study rooms
• Quiet study floor

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Proposed 5th Floor
Offices

Special Collections Archives Vault
Soft Seating
Soft Seating
Graduate Study Rooms
Mediated Classrooms
Graduate Seminar
Graduate Seminar
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REDEFINING OURSELVES Collection Services

• Evaluation of Print Collections
• Books-524,000 volumes reduce by 1/3
• 10/30/09 -78,230 volumes removed
• Bound Periodicals 300,000 volumes
• 10/30/09 - 20,000 volumes removed
• Procedures for evaluation and transferring of
  materials.doc
• OhioLink copies
• Regional depository copies
• Dissemination of Print Collections
• Recycle It IS easy being green
• Lott Industries- local sheltered workshop
• Safeway microfilm and microfiche
• Better World for Books-good condition only
• Depository

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REDEFINING OURSELVESReference Services
Instruction Services

• Support Student Success and Faculty Productivity
• Virtual- IM, Chat, etc.
• All ref librarians do chat and IM at the ref desk
  or in their offices or at home
• eLibrary Services
• Based on successful eWriting Center
• New, exciting started this semester as service
  to DL students, expanded to all students using
  Blackboard both DL and web-assisted courses
• Link on all Blackboard pages to finding
  resources, reserves, services, help, a survey

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REDEFINING OURSELVESReference Services
Instruction Services

• Librarians are aware and sensitive to students
  different Learning styles and Study modes
  STUDENT CENTERED
• Talk about ways to meet students where they are
  by using chat, IM, and teaching using different
  technique
• Design instruction in consultation with teaching
  faculty so that the library instruction meets the
  goals of the class

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REDEFINING OURSELVES Revolution in an Academic
Library

• Sustainability
• Reliable, effective
• Fluid, changeable, adaptable
• Adapts to new technology
• Nurtures the social connections between and among
  students, faculty members, and librarians

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REDEFINING OURSELVES Revolution in an Academic
Library

• Costs
• 85 main 90 HSC
• Budget spent on electronic resources not print
• Re-purpose technical services staff average age
  70
• Renovation total cost for 2nd -5th floors
  est.10-15 million
• Building will be better used, partners with
  administration and faculty, not a roadblock to
  progress not a warehouse but a vital vibrant
  place to be fulfills
• 5th Law of Ranganathan
• A library is a growing organism

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REDEFINING OURSELVES Revolution in an Academic
Library

• Libraries that continue to change to meet the
  needs of todays students are true partners with
  teaching faculty and students as learning styles
  and teaching models evolve.

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REDEFINING OURSELVES Revolution in an Academic
Library

• Questions?
• Thank you

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REDEFINING OURSELVESRevolution in and Academic
Library

• Select Bibliography
• Branin, Joseph J.(2007) Shaping our space
  envisioning the new research library. Journal of
  Library Administration. 462 (27-52).
• Hanson, Ardis and Bruce Lubotsky Levin, Building
  a virtual library, Information Science
  Publishing, Hershey, Pa., 2002.
• Schonfeld, Roger C. (2009).What to withdraw?
  Print collections management in the wake of
  digitization. www.ithaka.org/ithak-s-r (1-26).
• The Whole Digital Library handbook, edited by
  Diane Kresh, American Library Association,
  Chicago, 2007.
• Wisher, Doris (2007). Touro University, Nevada
  virtual library revisited. Journal of electronic
  resources in medical libraries. 43(17-38).

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REDEFINING OURSELVES Revolution in an Academic
Library

• Select WebSites
• California Digital Library http//www.cdlib.org/
• Ohio State University Thompson Library
  http//libapp01.it.ohio-state.edu/about/locations/
  thompson-library/thompson-library-renovation/
• Taylor Family Digital Library, University of
  Calgary http//tfdl.ucalgary.ca/

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REDEFINING OURSELVES Revolution in an Academic
Library

• Dr. Marcia Krautter Suter,
• Associate Dean, University Libraries,
• The University of Toledo, Toledo, Ohio
• marcia.suter_at_utoledo.edu
• Professor Laura E. Kinner,
• Director of Technical Services, University
  Libraries,
• The University of Toledo, Toledo, Ohio
• laura.kinner_at_utoledo.edu