The Online Time Tracker TM system

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The Online Time Tracker TM system
Application is found at http//www.onlinetimetrack
er.net

• Purpose of this presentation
• Illustrate how the Online Time Tracking
  application works
• Show features of system and offer screenshots of
  software
• Demonstrate how our software can save businesses
  time money
• Explain how the application is DCAA compliant

Lexxle, Inc 2006
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• Why Online Time Tracker TM ?
• The Online Time Tracker system manages employees
  hours expenses, tracks projects hours
  accrued, runs payroll reports, allows management
  supervision and simple time entry.
• Accounts are secure and password protected, 100
  web-based
• DCAA-compliant, required for government projects
• Clean interface for simple time entries
• Project tracking and expense tracking
• Internal troubleshooting and messaging

Lexxle, Inc 2006
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• Features of the Online Time Tracker TM
• entirely web-based password protected
• accessible only by registered users
• is a PHP time sheet system, viewable by most
  Internet browsers
• includes users, supervisors, and
  administrators usage reports
• includes electronic signatures supervisor
  approvals
• exports Excel spreadsheets for accounting and
  exports PDF reports for invoice documentation
• meets DCAA compliance requirements

Lexxle, Inc 2006
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• Additional features of the Online Time Tracker
  TM
•  
• Project time tracking separate jobs per user
• leave for full time employees
• Printable payroll reports
• Supports over 200 users
• Internal troubleshooting messaging
• Exportable data
• Options to explain hourly changes

Lexxle, Inc 2006
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• DCAA Compliance
• Government contractors are required to follow
  DCAA timekeeping guidelines our system does
  this with the following features
• verifiable auditing procedures
• changes are approved by management
• detailed work or project descriptions
• emailed notification of job assignment
• users enter their own time or hours
• timesheets are password protected

Lexxle, Inc 2006
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User Login

• To access your Online Time Tracker system, go to
  the following web address and select your login
  type (Users).

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First Time Login

• If you are logging in for the first time, you
  need to submit your verification number and email
  address to confirm your account and then you will
  be able to create a username and password for
  login.

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Navigation

• In the top left corner of your screen, you will
  see a Navigation link. By clicking on it, a
  navigation menu will drop down and give you
  access to any/all of the pages that you have
  access to.

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My Timesheets

• Your first link is to view a list of all of your
  timesheets, separated by a Date Selection (pop-up
  calendar).
• You have an option to Edit your timesheet, View
  your timesheet, Export or Print your timesheet of
  the date selected.If you choose to Edit, you
  can then upload daily hours or leave.

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Administrator - Main Menu Welcome to Online Time
Tracker, your personal online timesheet tracker.
The following link options below will navigate
you through our administrator system. What
would you like to do? Main Administrator
Utilities Add Administrator ?? Add/Edit
Jobs Set Full Time Hours Set Part Time
Hours Set Holidays Edit Past Timesheets
Edit Profile Upgrade OTT System Trouble
Tickets View Login Record Supervisor
Utilities Add Supervisor Remove
Supervisor User Utilities Add User Remove
User Reports Leave Report Labor Hours by
User by Mon Labor Hours by Job
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Add Administrator

• From the page main, if you select the first link
  Add Administrator, you will see the following
  page.
• Section 1
• Based on your Package you purchased, you will see
  the number of Administrators you are allowed to
  setup as well as the current Administrators
  signed up for your Organization.
• Section 2
• Open fields to enter the new Administrator
  information for record. Once completed, select
  Submit Access.

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Administrator - Main Menu Welcome to Online Time
Tracker, your personal online timesheet tracker.
The following link options below will navigate
you through our administrator system. What
would you like to do? Main Administrator
Utilities Add Administrator Add/Edit
Jobs Set Full Time Hours Set Part Time
Hours Set Holidays Edit Past Timesheets
Edit Profile Upgrade OTT System Trouble
Tickets View Login Record Supervisor
Utilities Add Supervisor ?? Remove
Supervisor User Utilities Add User Remove
User Reports Leave Report Labor Hours by
User by Mon Labor Hours by Job
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Add Supervisor

• Similar to adding a new Administrator, you may
  add Supervisors to your system to maintain all
  Users records, timesheets, etc.
• Section 1
• Based on your Package you purchased, you will see
  the number of Supervisors you are allowed to
  setup as well as the current Supervisors signed
  up for your Organization.
• Section 2
• Open fields to enter the new Supervisor
  information for record. Once completed, select
  Submit Access.

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Administrator - Main Menu Welcome to Online Time
Tracker, your personal online timesheet tracker.
The following link options below will navigate
you through our administrator system. What
would you like to do? Main Administrator
Utilities Add Administrator Add/Edit Jobs
Set Full Time Hours Set Part Time Hours Set
Holidays Edit Past Timesheets Edit Profile
Upgrade OTT System Trouble Tickets View Login
Record Supervisor Utilities Add Supervisor
Remove Supervisor User Utilities Add User ??
Remove User Reports Leave Report Labor Hours
by User by Mon Labor Hours by Job
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Add User

• Similar to adding administrators and/or
  supervisors, you can preview the current number
  of users allowed access, those that are currently
  signed up, and input options to add new Users to
  your system.
• New User difference Social Security Number is
  required and a Confirmation ID is required for
  new User to setup/login the Online Time Tracker
  System.

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Administrator - Main Menu Welcome to Online Time
Tracker, your personal online timesheet tracker.
The following link options below will navigate
you through our administrator system. What
would you like to do? Main Administrator
Utilities Add Administrator Add/Edit Jobs
?? Set Full Time Hours Set Part Time Hours
Set Holidays Edit Past Timesheets Edit
Profile Upgrade OTT System Trouble Tickets
View Login Record Supervisor Utilities Add
Supervisor Remove Supervisor User Utilities
Add User Remove User Reports Leave Report
Labor Hours by User by Mon Labor Hours by Job
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Add or Edit Jobs

• From main, select Add/Edit Jobs and you will
  see a list of your current Setup Jobs.
• To create a new job, select the link Add New
  Job. From there, enter in the required
  information then continue.
• To edit a current job, select Edit next to the
  job, make modifications as needed, then continue.

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Manuals for instructions and self-help are
available online These manuals can be downloaded
from the homepage, listed as Downloads at the
following link http//www.onlinetimetracker.net/d
ownloads.php The following pages include user,
administrator supervisor instructions
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Edit My Timesheets

• You have two ways of getting to your Timesheet
  for editing.
• From My Timesheets link under Edit
• From Calendar on left of the system within the
  Navigation menu, after choosing a given date.
• On your Timesheet, you may edit your hours and
  select any Holidays, Vacations, etc.If you are
  re-editing a Timesheet, you can put in a Change
  Reason request if needed.

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Job Tasks

• Once a Supervisor has authorized you to work on a
  particular job with an assigned task, you must
  first Approve/Deny a job task. Once approved, you
  may begin logging your hours worked for that
  particular job.

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Edit Profile

• If any of your information is incorrect, you can
  edit your Profile and store it for record. You
  can reset your Username and/or Password as needed.

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• Administrator instructions are also included
• These can also be found at the DOWNLOAD link -
• http//www.onlinetimetracker.net/downloads.php
• Heres two pages of Administrator instructions
• Login
• Set pt/ft hours

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Login

• At sign up (or from your Organization
  Administrator) you were given a specific Company
  Name, a Username and a Password.Enter them
  below, then press Submit.
• If you have forgotten your Password, select the
  Forgot Password link and type in your Email
  address. Once you have done so, you will receive
  your Username and Password via Email Address.

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Set Full-Time/Part-Time Hours

• Before your Users can access their Timesheets,
  you must setup required Full-Time Hours allowed
  by your Users.
• You must do the same for Part-Time Hours
• Both of these links can be found from
  Administrator Main

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Supervisor instructions are also included These
can also be found at the DOWNLOAD link -
http//www.onlinetimetracker.net/downloads.php
The following are two SUPERVISOR instruction
pages (a) Approve timesheet (b) Assign jobs to
user
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The Online Time Tracker system will help your
company manage your payroll project needs
entirely online! Let us know how we can help -
Our staff can be reached by email at
info_at_onlinetimetracker.net Or through our website
at http//www.onlinetimetracker.net Thank you!