Collaborative Reviewing and Authoring

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Collaborative Reviewing and Authoring
How your reviewing process can save you time and
money and improve the quality of your documents
Presented by
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Agenda

• What is wrong with the traditional reviewing
  process?
• What are the business benefits associated with
  having a good reviewing process and tool?
• Product Demo
• QA

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Traditional Review Process 1
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Traditional Review Process 1
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Traditional Review Process 1
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Problems With Traditional Review Process 1

• Lots of different versions of the document
• The document owner has to wait for complete
  reviews
• The document owner has to manage a complicated
  process
• Duplication of effort
• In this process there is often no way to track
  and audit the comments.

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Traditional Review Process 2
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Traditional Review Process 2
This process takes such a long time!
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How Can we Turn the Reviewing Process into a
Competitive Advantage?

• Change your organization
• Change your reviewing tool

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Organizational Changes

• Create a strong reviewing atmosphere
• Clarify the review and sign off procedure
• Obtain reviewer resources
• Clarify the purpose of the document
• Schedule your reviews
• Break down the review

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Choose a Robust Reviewing Tool

• What does the tool need to do?
• Allow simultaneous reviewing
• Be accessible
• Provide a vehicle for communication outside the
  document
• Provide an audit trail
• Prevent duplication of effort
• Prevent Multi Versioning

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The New Review Process
Instructions and Deadline
Comments and Revisions
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Reviewing Tool
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The New Review Process
Instructions and Deadline
Comments and Revisions
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Reviewing Tool
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The New Review Process
Instructions and Deadline
Comments and Revisions
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Reviewing Tool
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Business Benefits

• Simultaneous Reviewing Speeds up approval
  cycles allowing you to release products faster
• One version of the document eliminates
  multiple versions
• Very high visibility in the reviewing process
• Reduces multiplication of effort

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Business Benefits

• Time savings of approx 65 - Less time spent on
  each cycle, fewer cycles needed.
• 35 reduction in the cost of review process