Russ Bilotta Neumann College

1
Russ Bilotta Neumann College Jeff Butera
Hampshire College ITS 4947 Point/Counter
Point Colleague Out of the Box
2
Neumann College

• Quick Facts
• 1965 Our Lady Of Angels 1980 Neumann
  College
• Private, Undergraduate, Graduate, 3 Doctorial
  (DPT, 2 in Education) 4-Year. Liberal Arts.
  Residential/Commuter.
• Catholic Co-ed College in the Franciscan
  Tradition
• 2800 Students, 85 Full-time Faculty, 150 staff
  members
• Colleague, R18. Ben 5.1. Unidata 7.1.
  Envision 4.7.1.8
• WebAdvisor 3.0/Live 3.1 Test. DMI 3.6. AIX
• IT Staff 14. Of those, 3 support Datatel
• Currently Second Phase Of University Change
  Status

3
Hampshire College

• Quick Facts
• 1965 Founded as experimenting college
• Private, Undergraduate, 4-Year, Liberal Arts.
• Mostly Residential
• 1350 Students, 115 Full-time Faculty, 250 staff
  members
• Colleague, R18. Ben 5.1 (CA in about 20 days!)
• WebAdvisor 3.1. DMI 3.6. Sun
• IT Staff 18 Of those, 4 support Datatel

4
Vanilla, Chocolate, Rocky Road

• Background on Vanilla
• Baskin-Robbins has 31 flavors of Ice Cream,
• What is the most populare?
• Vanilla
• For the Over 40 crowd, Howard Johnsons had 28
  Flavors, most popular?
• Vanilla, then Chocolate

5
What is Custom?

• What is a Custom Flavor for Colleague????
• Reports? NO
• NO
• Reports are a needed function within your
  institution
• Computed Columns???
• NO!!!

6
What is Custom?

• File Import/Export (download)??
• ELF IMPORT NO
• DOWNLOAD
• NO (What does Colleague Care if you download the
  information and manipulate it)!!
• Create reporting file?
• NO but caution as it becomes an as of file

7
What is Custom?

• SO What is a customization to Collegeue??
• A change that modifies the business logic with
  in the system
• Change in Colleague Screen Flow??
• Thru UI
• Thru (P)ainter

8
What is Custom?

• UI (NO)
• Painter (Yes/No) as a re-gen would be required if
  patch load overwrrites and not declared CUSTOM
• So Why Customize, versus Creative Ways to use
  Colleague?
• XXXXX fields in Colleague to store information

9
How to use Custom?

• Can Institutional Decisions use some Creative
  Field?
• Datatel more than likely will at some point in
  the near future incorporate customization!
• How many have customized Web Grade for Exclusion
  grades?

10
How to Affect Business Processes?

• Can workflow change to handle need?
• Extra Work load for IT with patches??
• Staffing needs
• Does the concept leave with a staff member
• Documentation