Enterprise Learning Management System ELMS Kickoff

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Enterprise Learning Management System(E-LMS)Kick
off

• March 3, 2006

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Agenda

• Welcome
• Introductions
• Guiding Principles
• Benefits of an LMS and Web-Based Training
• E-LMS Features
• Future Enhancements
• Enterprise Deployment
• Implementation Strategy and Process
• Resources
• Demonstration

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Welcome

• Nancy Dering Martin
• Deputy Secretary for
• Human Resources and Management

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Introductions

• LMS Governance Group
• Inter-Agency Workgroup
• OA HRM Staff

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E-LMS Guiding Principles

• Author, deliver, and track e-learning
• Establish Commonwealth standards for training
  delivery, tracking and scheduling
• Integrate with existing HR systems and
  applications
• Leverage investments and maximize technology
• Utilize out-of-the-box functionality

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Benefits of a Learning Management System

• Consolidate training information within a single
  system
• Deploy targeted learning across the enterprise or
  widely distributed organizations
• Assess and report compliance requirements more
  cost effectively
• Standardize training procedures across an
  organization
• Align training procedures with general business
  and HR processes

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Benefits of Web-Based Training (WBT)

• Manage and deliver just-in-time learning
• Reduce costs of delivery by bringing learning to
  people not people to learning
• Increase competencies and productivity
• Meet regulatory compliance
• Allow for completion of courses based on
  employee's daily schedule and demands

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Features

• Single Sign-on
• CWOPA Credentials
• Employee information updated nightly
• Roles in E-LMS applied using the existing SAP
  role mapping process
• Lab and Production environments available
• Currently available 2 mandated WBT courses
• Standard reports

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What E-LMS Can Do

• Author, launch, and track WBT courses
• Schedule instructor-led training events to
  include times, location, room, instructor
• Automatically enroll students based on training
  profiles
• Establish Curricula groups of related courses

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What E-LMS Can Do

• Establish Certificate Programs to confirm
  successful completion of a curriculum
• Establish Certificates to identify training that
  expires and generation of a renewal
  notification
• Importing of historical data is not within
• the scope of this project

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Future Enhancements

• Registration, access, and tracking of
  Non-Commonwealth students
• Training-related policy revisions
• Additional reports

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Deployment Strategy

• Agencies will utilize E-LMS to launch and track
  mandated WBT courses
• WBT-EN-M-SEAP Essentials
• WBT-EN-M-Discrimination Prevention

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Deployment Strategy (cont.)

• Rolling Deployment Schedule is based on the
  following group membership
• Governance Group
• Inter-Agency Work Group
• Size of agency

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Deployment Strategy (cont.)

• Wave 1 Today
• Executive Offices, Aging, DOC, Education,
  PennDOT, Revenue
• Wave 2 March 20
• Banking, DCNR, DPW, Health, Insurance, BPP,
  PSERS, PSP
• Wave 3 April 3
• All remaining Agencies

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WIIFM?

• Completion of these courses by your employees
  meets the education and training requirement
  indicated in the applicable Management
  Directives, therefore, significantly reducing the
  need for instructor-led training on these
  subjects.
• More timely delivery of this valuable training to
  employees.

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Implementation Process

• Submission of Agency Implementation Plan to the
  Bureau of Systems, Policy and Program Planning
• Review of the Agency Implementation Plan by the
  Governance Group
• Approval and scheduling of Agency implementation
  based on enterprise initiatives
• Consultation and assistance from the Office of
  Administration during Agency implementation
• After Action Review of implementation

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Online Resources

• E-LMS Information Available athttp//www.hrm.sta
  te.pa.us/lms
• Agency Overview
• Implementation Plan
• Course Master Template
• Sample Communication Memo
• Rolling Deployment Schedule
• User Guide
• FAQs and Troubleshooting Tips
• E-LMS Role Descriptions
• Explanation of Role Functions
• Tool Kit

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Additional Resources

• Agency Training Officers
• Basic questions and troubleshooting tips,
  majority of which can be found in the User Guide
• What is my password?
• What is the URL address?
• How can I find a course?
• How do I enroll?
• Office of Administration
• Rich Whorl, OA-Human Resources Development
• Course content
• Mischelle Hoy, OA-Bureau of Systems, Policy and
  Program Planning
• Technical issues

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E-LMS Demonstration

• Accessing E-LMS
• Logging on
• Enrolling in a course
• Launching a course

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• Questions