KIDS Phase II

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Oregon Department of Education Pre-Kindergarten
through Grade 16 Integrated Data System (KIDS)
Project
KIDS Phase II Executive Summary
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Introduction
Oregons Commitment
Data Driven Decisions
KIDS III - A Statewide Plan
KIDS Website/FAQ
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Introduction - The KIDS Team
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Introduction The KIDS Team
A Collaborative Team Effort . . .
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Oregons Commitment - The Need for Information -
Legislature Support
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Oregons Commitment The Need for Information
Support parental involvement in childrens
education
Improved data access and capacity
Cost efficiency gains
Streamlined data collection

Legislative need for information
Eliminate time-consuming manual student
transcript exchange
Demand for Student Community Service
Standardized data elements codes
No Child Left Behind Federal Accountability
Statewide Accountability Efficiency
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Oregons CommitmentLegislature Support

• Electronic exchange of students records among
  schools
• Accurate, timely, and consistent data reports
• Integrated data warehouse enterprise data
  dictionary
• Portal, dashboard, and internet access to
  students data

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Data Driven Decisions - The Challenges - Our
Approach - Project Results
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Data Driven Decisions The Challenge Electronic
Students Transcript Exchange
Request for transcript transfer
Transcript transferred to Receiver
Initiate Manual transcript transfer
Current manual Student Transcripts Transfer
Manual student transcript transfer takes up to 6
weeks!
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Data Driven Decisions The Challenge No Child
Left Behind (NCLB)

• NCLB Federal Accountability legislation requires
  
• Increased accountability
• Fundamental changes in data collection and
  reporting
• Student and staff level data collections
• Access to diverse program data (e.g., student
  scores, drop-out and attendance rates, highly
  qualified teachers)

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Data Driven Decisions The Challenge Integrating
Disparate Data Systems

• Numerous and varied systems serving School
  Districts and Education Service Districts in the
  state are
• Stand-alone systems (not connected)
• Reside on different technical platforms
• Costly, difficult, and inconsistent reporting
• Inconsistent data definitions
• Inconsistent business processes

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Data Driven Decisions Our Approach Enterprise
Architecture Overview
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Data Driven Decisions Our Approach - An Inclusive
Process

• A facilitated process involving
• Pilot District/ESD Work Groups
• Stakeholder Focus Groups

• A broad range of stakeholders
• Policy-makers
• School Districts
• ESDs
• Public

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Data Driven Decisions Our Approach Phased
Implementation
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Data Driven Decisions Project Results
Accomplishment Summary

• KIDS Phase II has achieved impressive results
• 4 District Pilots
• Student Transcript Exchange System (OSTX)
• Data Dictionary
• State Data Warehouse
• 45 Web Reports
• Dashboard w/ KPIs
• Lessons Learned

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Data Driven Decisions Project Results OSTX
Architecture
Reduce student transcript transfer from 6 weeks
to 2 days
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Data Driven Decisions Project Results KIDS
Reporting Dashboard
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Data Driven Decisions Project Results Sample
Portal Reports
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Data Driven Decisions Project Results Sample
Portal Reports
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Data Driven Decisions Project Results Sample
Portal Reports
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KIDS III - A Statewide Plan - An Overview of
Implementation Plan - Process Steps
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A Statewide Plan Implementation Overview
Process Steps
Warehouse Development Integration
Requirements Policy Development
Hardware Software Procurement
Project Planning
Implement Go Live
Training
Testing

• Enabling strategies for successful implementation
  
• Assigning clear responsibilities
• Assuring sufficient resources
• Expecting obstacles
• Establishing task teams
• Effective communication plan...

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KIDS Website/FAQ
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Questions Answers To visit our web site...
http//www.ode.state.or.us/services/technology/kid
s/ Or contact the Oregon Department of Education
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Thank You !