Public Safety Radio System Replacement Project

1
Public Safety Radio System Replacement Project

• Richard Lewis - Director
• Tom Sorley - Deputy Director
• Information Technology Department

2
Past Updates

• RCC Consultants Reports
• 2003 SWISS Report
• Recommended System Replacement
• Conceptual solution budgetary costs
• 2006 SWISS II Report
• Reviewed additional system alternatives
• Recommended 700 MHz system via competitive
  procurement process
• Public Safety Committee Briefing 10/8/07
• Mayor Report to Council 8/29/07

3
Progress to Date

• Developed detailed specifications
• Released RFP 8/31/07
• Conducted pre-submission conference 10/5/07
• Received vendor proposals 12/7/07
• Technical review In progress

4
Pre-submission Conference

• Held October 5, 2007
• 44 Attendees
• 18 Companies Represented
• Mayor addressed group
• Importance of project
• Value proposition for COH (Public Safety
  Tradeoff)
• Importance of transparent process and ethical
  behavior of all involved

5
Evaluation Criteria

• System Design guaranteed radio coverage and
  system capacity
• System pricing for all equipment and services
• System Design reliability, fault tolerance,
  redundancy, fall back modes of operation
• System features and functional requirements
• Installation management, maintenance, and support
• Proposer qualifications and vendor experience
  with similar projects

6
Proposals

• Received four proposals from two companies
• Each provided a primary proposal intended to
  satisfy all RFP requirements
• Each provided an alternate with varied solutions
  to meet the basic RFP requirements
• All four proposals will be evaluated as stand
  alone offerings

7
Evaluation Process

• Technical Work group compliance review
• Were proposals responsive to RFP?
• RCC comprehensive technical analysis
• Will the proposed solutions work?
• Is one clearly technically superior than the
  others?
• Executives to provide ratings during evaluation
  process
• Price will be objectively rated

8
Evaluation Team

• Deputy Director, ITD
• Executive Assistant Chief, HFD
• Executive Assistant Chief, HPD
• Assistant Director, HAS
• Deputy Director, PWE
• Homeland Security Director, Mayor Office
• Assistant Director, Parking Management
• Radio System Manager, Montgomery County
• Radio System Managing Director, Harris County

9
Term Sheet

• Identify key deal terms
• Collateral to ensure successful coverage testing
• Executed between both vendors City
• Motivation for prompt, good faith negotiations
• Maintain competitive environment through
  successful contract negotiation
• Project council action in late spring or early
  summer

10
Questions Answers

• Tom Sorley
• Deputy Director Radio Communication Services
• Information Technology Department
• 832-393-9611
• tom.sorley_at_cityofhouston.net