Human Resource Management System HRMS

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• Human Resource Management System (HRMS)
• Advisory User Council Meeting
• March 06, 2003

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Agenda

• ufbridges
• Introduce New Team Members
• Project Status
• Version 8.8
• PeopleSoft HRMS Presentation
• Human Resources
• Base Benefits
• Payroll
• Time Labor

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New Team Members

• Technical Team Members
• Jane Thomas
• Sunil Gedela
• Chris Davis
• Stephan Solomon
• Vijaya Rao
• Bearing Point Team Member
• Woody Wood
• Time Labor Team Member
• Paul Morrison

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Project Status

• Total Project 15
• Business Processes (02/17/03) Complete on time
• Fit / Gap Analysis (2/18 4/23) 25
• Table Configuration
• Test Scripts
• Analysis
• Documentation
• Process Analysis and Design (4/24)
• HR
• Recruiting
• Benefits
• Employee Payroll
• Payroll Processing

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• Version 8.8
• Implementation or Upgrade
• Copy of data from 8.3 8.8
• Re-enter test data
• Configuration Tables
• Potential Delay

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PeopleSoft HRMS

• Human Resources
• Set up a Faculty New Hire
• Base Benefits
• Set up Medical Insurance, Life Insurance for the
  New Hire
• Payroll
• Set up Direct Deposit and United Way General
  Deduction for the New Hire
• View Pay Sheet for New Hire
• View Calculated Pay Check for New Hire

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contd...

• Time Labor
• Enrolling Time Reporters
• Types of Time Reporting
• Workkgroups
• Taskgroups
• Time Administration
• Manager Approval
• View Payable Time Detail
• Time Labor Launch Pad
• Reports

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• Human Resources
• New Hire
• Presented by
• Rita Cowan

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RCTEST
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RCTEST
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RCTEST
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RCTEST
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RCTEST
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RCTEST
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RCTEST
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RCTEST
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RCTEST
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RCTEST
FAC
Full-time Faculty Benefit Pgm
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• Base Benefits
• Setup Medical Insurance and
• Life Insurance for a New Hire
• Presented by
• Lillian Selvy

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• Payroll
• Direct Deposit, General Deduction,
• Payline and Paycheck for a new hire
• Presented by
• Louise Mead

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• Time and Labor
• Presented by
• Paul Morrison

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Flow Chart
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Enrolling Time Reporters
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Workgroups

• All Time Labor reporters must belong to one
• More than one workgroup can be in a pay group
• Same time reporting type
• Manager approval required or not
• Same work schedules
• Same time period
• Same holiday schedule
• Same Time Reporting Codes (Earnings) program
• Same Rules Program

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Workgroup Definitions
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Taskgroups

• All employees must be in a taskgroup
• Same task reporting requirement
• Same default time reporting template
• Same default task template
• Same task profiles
• Delivered options for time reporters with no task
  reporting requirements

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Taskgroups
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Types of Time Reporting

• Punch Time
• Reports actual times in and out each day
• Elapsed Time
• Reports only total hours worked or off
• Positive Time Reporting
• Must report hours in order to be paid
• Exception Time Only
• Reports only differences from expected time

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Time Administration

• Converts reported time and scheduled time into
  payable time
• Executes rules that have been defined
• Selects which time reporters to process
• Groups time reporters into batches
• Determines the period to process
• Calculates prior period adjustments

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Understanding Payable Time

• Payable Status
• Needs Approval
• Exceptions
• Approved
• Frozen Flag
• Frozen Date

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Manager Approval

• On line
• Manage Exceptions
• Allow
• Resolve
• Approve Payable Time
• By Employee
• By Group
• By Batch
• For Non-employees

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View Payable Time Detail
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Time Labor Launch Pad
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More Launch Pad
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• QUESTIONS AND CONCERNS