Country Programme Document

1
Country Programme Document

• For now
• States the strategy and key results agreed
  between Governments and each ExCom agency (UNDP,
  UNFPA, UNICEF, or WFP) for the country programme
  cycle
• Is submitted to the Executive Boards each year in
  June (or exceptionally in Sept) with the UNDAF
  as an annex
• Is the vehicle through which each Executive Board
  of the four approves the agency country programme
  and budget

2
Country Programme Document

• In the near future
• The UNDAF will serve as the approval vehicle for
  the country programmes of both Excom and
  specialized agencies
• Pilot use of the UNDAF as a common UN programme
  underway in Cape Verde (and more to come)

3
Monitoring Evaluating the UNDAF
4
UNDAF M E

• ME always a priority, but no structure or
  clear purpose
• ME plan provides structure
• a summary of key indicators, sources of
  information (incl. responsibilities) about
  expected UN system results
• It enhances UNCT accountability for UNDAF results
  
• It requires a final UNDAF evaluation to inform
  subsequent CCA and UNDAF

5
UNDAF M E 2 Components

• UNDAF M E Plan
• UNDAF Final Evaluation Plan

6
1. UNDAF M E Plan

• Consolidates the ME activities related to the
  results expressed in the matrix
• Improves strategic focus and prioritisation of
  ME activities
• Coordinates the timing of each activity for
  specific users and uses
• Reduces duplication and costs of ME efforts and
  enables greater synergies in ME activities
• Encourages partnerships and continued
  strengthening of national ME capacities.

7
The M E Plan has 3 Elements

• 1. Text - How the UNCT will monitor the UNDAF
• coordination mechanisms (theme groups, joint
  field visits, assessments, and activities with
  partners)
• Efforts to strengthen national ME capacities  
• A description of risks and assumptions affecting
  achievement of UNDAF outcomes
• 2. Table 1 - ME framework
• Indicators, baseline data, and sources of
  verification for UNDAF and CP outcomes, and risks
  and assumptions
• 3. Table 2- ME programme calendar
• At-a-glance management tool, noting all ME
  activities (surveys, studies, assessments,
  reviews, capacity building) by year

8
Table 1UNDAF M E Framework
9
From Results Matrix to ME Framework
Stop the spread of AIDS
The spread of AIDS reduced and quality of life
improved for PLWA
More young people have knowledge to prevent
infection with HIV
Youth friendly VCT centres established in in
target districts
KDHS
HIV prevalence in young men and women 15-24
The spread of AIDS reduced and quality of life
improved for PLWA
Information transferred
New Information
F 15 M 6
No data available?
Proportion of young people (1024 yrs) who have
sufficient knowledge to prevent infection
More young people have knowledge to prevent
infection with HIV
1. MoH reports 2. Spot visits
VCT Centres established
Youth friendly VCT centres established in in
target districts
10
Table 2 UNDAF M E Calendar
Knowledge of HIV prevention?
Combined UNDAF Baseline Survey!
Caring practices?
Access to Services?
UNCT ME Activities
DevInfo training for key ministries (March)
Planning Refs.
CCA UNDAF Preparation (March-May)
11
2. UNDAF Final Evaluation Plan

• A joint UN review of the results of the five year
  UNDAF which determines
• - Whether the common UNDAF outcomes
• were achieved
• - How well the UNDAF succeeded as a
• tool for UN system collaboration
• And informs subsequent CCA-UNDAF preparation
  for the next 5year cycle

12
2. UNDAF Final Evaluation Plan cont

• It contains
• A text description of how the final evaluation
  will be conducted in year 4 of the programme
  cycle.
• Milestones to be included in the ME calendar 
• The key evaluation issues to be addressed
• Effectiveness of the UNDAF as a coordination
  framework
• Achievement of UNDAF and CP outcomes

13
Summary UNDAF M E Value Added

• A summary of key indicators and sources of
  information about UN system results.
• This encourages
• Strategic focus
• Prioritisation and coordination of M E
  activities ( and lower costs)
• One-stop communication about what the UN system
  will achieve AND how it will know

14
Country Programme Document (CPD)
15
Country Programme Action Plan (CPAP)
16
Country Programme Action Plan

• Before
• A mixed bag of programme and project documents
  using different formats, timelines, and
  preparation processes with partners
• And now
• Readable, transparent and accessible programme
  action plans, linked explicitly to common, longer
  term UN development results

17
What does the CPAP contain?

• Framework (Introduction)
• Basis of Relationship (Reference to SBAA, BCA or
  other)
• Situation Analysis (from CPD)
• III. Past Cooperation and Lessons Learned (from
  CPD)
• IV. Proposed Programme (Expanded from CPD)
• V. Partnership Strategy

18
continued

• VI. Programme Management
• Expanded from the CPD
• Defines the institutions responsible for
  implementation and coordination
• Key management processes and mechanisms
• VII. Monitoring and Evaluation
• Agency specific ME plan
• How does it link to the UNDAF ME Plan

19
continued

• VIII. Commitments of the UNDG Agency
• IX. Commitments of the Government
• X. Final Provisions
• Annex CPAP Results and Resources
  Framework

20
From Results Matrix to CPAP
Stop the spread of AIDS
The spread of AIDS reduced and quality of life
improved for PLWA
More young people have knowledge to prevent
infection with HIV
Youth friendly VCT centres established in in
target districts
The spread of AIDS reduced and quality of life
improved for PLWA
More young people have knowledge to prevent
infection with HIV
Youth friendly VCT centres established in in
target districts
HIV/AIDS
VCT centres established T 14
Regular and Other Resources
21
CPAP Value Added

• Operationalization of CPD
• Transparent
• Readable
• Accessible
• Consistent resource transfer modalities

22
CPAP How it fits
CPAP
23
Annual Work Plan (AWP)
24
Annual Work Plan

• Before
• a variety of project documents
• large variations in detail
• not always linked to UNDAF priorities
• And now
• standardised work plan that provides operational
  detail
• connected to the UNDAF strategic results

25
Annual Work Plan Contents

• Cover Page signed by implementing partner and
  UNDG Agency
• Narrative Section (Optional)
• A workplan - connecting UNDAF strategic results
  to operational detail

26
From CPAP to AWP
The spread of AIDS reduced and quality of life
improved for PLWA
More young people have knowledge to prevent
infection with HIV
Youth friendly VCT centres established in in
target districts
HIV/AIDS
VCT centres established T 14
Regular and Other Resources
1.1.1 Youth friendly VCT centres established in
in target districts
- Train 250 district AIDS officers etc.
1.1.2
27
AWP Value Added

• A simple, standardised format
• Easier communication between the ExCom agencies
  and with partners and donors about operational
  detail
• Monitoring tool

28
AWP How it fits
29
Standard Progress Report (SPR)
30
SPR Some Principles

• Periodicity applicability
• - Annual calendar-year
• - Core and non-core resources
• - Programme component level,
  including emergency programmes
• Single-currency (US)
• Agencies commitment to eliminate redundant
  reports.

31
SPR Some Principles

• AWP is a major building block of the SPR.
• A minimum donor funding amount required for
  accepting reporting obligations
• Last SPR Final report

32
Standard Progress Report
33
Interactive learning kit

• www.unssc.org/web1/programmes/rcs/rbm
• username unreform
• password sandh