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A M Libraries Voyager TrainingBasic
CatalogingFebruary 21, 2007

• Janet H. Ahrberg
• Oklahoma State University Library

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Topics

• Using and Creating Templates
• Creating Local Authority Records
• Setting Voyager and Connexion for Unicode
• Modification of Connexion Setting for Deletion of
  Extra 035 field in Voyager

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Why Create Additional Templates?

• Use for special projects that OCLC records are
  not created. Also create templates that are
  incorporated into the daily cataloging workflow
• More Efficient and Accurate Cataloging
• Saves time and keystrokes and less errors when
  keying in repetitive data

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Bibliographic Record
Template of a local bib. record for a special
project
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MFHD Example
MFHD used for adding the electronic copy of
National Academy Press titles
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Creating a Template
Go To File?Template?New?Create a New Record
(select type from box)
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Holdings Template

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MFHD Created from a Template
Go to FILE?Save As?Give the file a name?Save to
Voyager/Catalog/Template
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1. Go to Options?Preferences--gt Folders/Files.
Click on the Template type. 2. Click on
Voyager?Catalog? Template. Double click the
selected template to upload
Uploading the Template
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Creating Local Authority Records Using the Create
Auth. Command

• Helps provide local bibliographic control
• Names
• Create local personal name authorities
  primarily for OSU Thesis
• Series
• Create local series authorities for ones that
  may be problematic, questionable, not enough
  information.

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Creating a Name Authority for a Thesis
Save Bib. Record to bring up the Authority
Validation Screen
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Authority Validation Screen
No Authority Record
Click on Create auth to make a local authority
from the bibliographic record
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Local name authority record
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Local Series Authority Record
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Setting Connexion and Voyager for Unicode

• Unicode is a single character set that
  incorporates all of the different alphabets into
  one
• In the new version of Voyager, the incorporation
  of the Unicode format will now allow the use of
  the unicode character sets and display of
  non-Latin characters
• Settings in both Voyager (to read the characters
  correctly) and Connexion (to export the
  characters correctly) must be set

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OCLC Record Displaying the 245 Field Title in the
Original Language
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Voyager MARC Record
Coding of 245 field is different. The original
foreign language title drops to an 880
field. Note The Voyager Tag Tables also had to
be modified to include the 880 tag so that the
original language could display in the records.
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OPAC DISPLAY
The Original Foreign Language Title Now Appears
at the Bottom of the Record
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Setting Voyager for Unicode
Go to Options? Preferences?Mapping tab. The
first drop-down menu (Expected Character Set of
Imported Records, Local Import) should be MARC21
UTF-8
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Setting Connexion for Unicode
In Connexion, on the menu bar choose
Tools?Options?Export Tab. At the bottom of the
screen, by Choose an export format, change The
setting to Unicode.
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Unicode Compliance Font

• To correctly display all of the information in
  the new version of Voyager, use a UNICODE
  compliant font
• Microsoft Arial Unicode font

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Setting Voyager Font to Read Non-Latin Scripts
SettiFo
Go to Options?Preferences?Colors/Fonts, choose
the font Arial Unicode MS
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Modification of Connexion Setting for Deletion of
Extra 035 field in Voyager for Individual Records

• Problem Imported OCLC records were coming into
  Voyager with two 035 fields (OCLC control number)
• Why OCLC changed how it added the OCLC control
  number to exported records
• Solution Change Connexion Settings So It Deletes
  the Extra 035 field
• OK to delete since Voyager creates an OCLC number
  from the control fields for each record imported
• For batchloaded bib. records, use the prebulking
  process before loading the records to strip the
  035.
• Note OSU has not tested

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Change Connexion Settings So It Deletes the Extra
035 field
In Connexion open, choose Tools from the
pull-down menu, and select Options Choose the
Export tab. At the bottom, to the right of the
third green arrow, click the Field Export
Options button.Under Fields to Delete,
Bibliographic Records, type 035 This will
delete the 035 field added by OCLC, while Voyager
will continue to generate the standard 035 field