Faculty Performance Review Session

1
Faculty Performance Review Session

January 2009
2

• PURPOSE
• Faculty performance evaluation shall occur within
  a framework that
• acknowledges and appreciates quality
  performance
• assesses clear and measurable skills and
  behaviours
• clarifies employment expectations
• identifies training and development needs
• supports the alignment of faculty goals with
  those
• of the college
• incorporates input from students, faculty and
  administration

3
FREQUENCY Probationary and partial load
professors shall have their performance evaluated
each teaching semester. Part-time and sessional
professors shall have their performance evaluated
each semester for the first 24 months of
employment. Non-probationary full-time
professors shall have their performance evaluated
at least once, every 24 months.
4

• PROCEDURE
• Probationary full-time and Partial Load
  Professors
• This evaluation process will occur in each
  teaching semester and will include
• A classroom/laboratory/studio/field placement
  observation, at the discretion of the Dean, using
  the Classroom Observation Evaluation Form to note
  feedback.
• An option for the professor to prepare the
  Pre-classroom Observation Form. Either the Dean
  or the professor being evaluated may elect to
  have this component completed.
• Review of the most recently completed Students
  Perceptions of Learning Course Evaluation Forms
  for courses taught by the professor.

5

• Probationary full-time and Partial Load
  Professors (contd)
• An option for the professor to prepare the
  Faculty Self-Reflection on Classroom Observation
  Form. Either the Dean or the professor being
  evaluated may elect to have this component
  completed.
• The completion, by the professor, of the
  Faculty Self-Reflection Form.
• The completion of the Faculty Performance
  Evaluation Summary. This document will be
  provided to the professor being evaluated, with a
  copy in his/her personnel file maintained by the
  Human Resources department.

6

• PROCEDURE
• Part-Time and Sessional Professors
• This evaluation process will occur each teaching
  semester for the first 24 months of employment
  and will include
• A classroom/laboratory/studio/field placement
  observation using the Classroom Observation
  Evaluation Form to note feedback.
• The option for the professor to prepare the
  Pre-classroom Observation Form. Either the
  Dean/Associate Dean or the professor being
  evaluated may elect to have this component
  completed.
• Review of the most recently completed Students
  Perceptions of Learning Course Evaluation Forms
  for courses taught by the professor.

7

• Part-Time and Sessional Professors (contd)
• An option for the professor to prepare the
  Faculty Self-Reflection on Classroom Observation
  Form. Either the Dean or the professor being
  evaluated may elect to have this component
  completed.
• Completed copies of the Classroom Evaluation
  Form and the Students Perceptions of Learning
  Evaluation Form will be provided to the
  professor, with a copy retained in the School
  Divisional Office.

8

• PROCEDURE
• Non-Probationary full-time Professors
• This evaluation process will occur at least once
  every two (2) years and will include
• A classroom/laboratory/studio/field placement
  observation, at the discretion of the Dean, using
  the Classroom Observation Evaluation Form to note
  feedback.
• An option for the professor to prepare the
  Pre-classroom Observation Form. Either the Dean
  or the professor being evaluated may elect to
  have this component completed.
• Review of the most recently completed Students
  Perceptions of Learning Course Evaluation Forms
  for courses taught by the professor.

9

• Non-Probationary full-time Professors (contd)
• An option for the professor to prepare the
  Faculty Self-Reflection on the Classroom
  Observation Form. Either the Dean or the
  professor being evaluated may elect to have this
  component completed.
• The completion by the professor of the Faculty
  Self-Reflection Form.
• The completion of the Faculty Performance
  Evaluation Summary. This document will be
  provided to the faculty member being evaluated,
  with a copy being retained in his/her personnel
  file maintained by the Human Resources
  department.

10

• THE FORMS
• Pre-Classroom Observation Form (optional)
• Classroom Observation Evaluation Form
• Faculty Self-Reflection on the Classroom
  Observation Form
• (optional)
• Students Perceptions of Learning Course
  Evaluation Form
• Faculty Self-Reflection Form
• Faculty Performance Evaluation Summary
• Please click on the hyperlink on each page to
  view a copy of the form. All forms and
  presentation documents are available on the I
  drive, under Faculty Performance Review folder.

11
Pre-Classroom Observation Form (optional)

• Either the faculty member being evaluated, or
  the Dean/Associate Dean may elect to have this
  form completed by the faculty member.
• This form provides background information for
  the observer, to better understand the
  educational context and learning environment in
  which he or she is observing the faculty member.
• This form, if utilized, must be provided to the
  Dean/Associate Dean at least two (2) working days
  before the classroom/lab observation.
• A lesson plan must accompany this completed
  form.

DC Pre-Classroom Observation Form.Sept2008.docx
12
Classroom Observation Evaluation Form

• The classroom/lab observation may occur before
  or after the Students Perceptions of Learning
  Course Evaluation Form is completed.
• A lesson plan should be provided to the
  Dean/Associate Dean in advance of the lesson
  being observed.
• This form is to be completed by the
  Dean/Associate Dean and shared with the faculty
  member during a follow-up discussion on
  performance.
• This form provides specific content for a
  conversation about faculty teaching and student
  learning quality, using one 50 minute lesson as
  the basis for dialogue.
• The criteria for describing quality include
  variety and pacing of instruction organization
  clarity presentation skills content knowledge
  and professor-student rapport. Additional space
  to comment on other areas of performance is also
  included.

DC Classroom Observation Evaluation
Form.Sept2008.docx
13
Faculty Self-Reflection on the Classroom
Observation Form (optional)

• Either the faculty member being evaluated, or
  the Dean/Associate Dean may elect to have this
  form completed by the faculty member.
• This form provides the faculty member with an
  opportunity to consider the outcome of the
  observed 50 minute lesson, and document personal
  perceptions in advance of a dialogue with the
  Dean or Associate Dean about performance.
• This form, if utilized, must be provided to the
  Dean/Associate Dean at or before the follow-up
  discussion about performance.

Faculty Self-Reflection on the Classroom
Observation Form.Sept2008.docx
14
Students Perceptions of Learning Course
Evaluation Form

• This form is intended to gather information
  from students about the quality of learning
  experiences in an individual course section.
• Student feedback is collected so as to maintain
  anonymity and results are distributed to the
  professor being evaluated after the submission of
  grades.
• Procedure
• Blank evaluation forms are available for pick
  up at the school offices.
• The professor chooses appropriate number of
  classes (one or two) for evaluation, as outlined
  in the faculty letter distributed by the
  respective school.
• The professor and/or a student in the class
  distribute the forms to the group of students.
• The professor can remain in the classroom.
• After the group of students complete the
  evaluations, the professor and the student will
  place the completed evaluations in the envelope
  provided both will sign over the seal and one
  will agree to return the envelope to the school
  office.

Student Perceptions of Learning Course Evaluation
Form.pdf
15
Faculty Self-Reflection Form

• This form is to be completed by full-time
  faculty (both probationary and non-probationary)
  and partial-load faculty.
• The purpose of this form is to gather
  information about the broad range of skills and
  abilities faculty members bring to Durham
  College.
• Criteria for describing quality faculty
  performance include his/her philosophy of
  teaching knowledge of the discipline classroom
  approach rapport with students administrative
  responsibilities college involvement and
  community/external involvement. Additional space
  to comment on career goals and professional
  development requests is also provided.
• This form must be provided to the
  Dean/Associate Dean at or before the follow-up
  discussion about performance.

DC Faculty Self Reflection Form.Sept2008.docx
16
Faculty Performance Evaluation Summary

• This form is to be completed by the Dean, upon
  completion of all applicable performance
  evaluation documents and the conclusion of an
  in-person follow-up discussion about performance
  with the faculty member.
• This form provides a broad overview of
  performance as evaluated by students during a
  course the Dean/Associate Dean in an episodic
  classroom visit and the faculty member through
  self-reflective practice.
• Space is provided for a synopsis of faculty
  strengths, recommendations for performance
  enhancement and faculty comments about the
  evaluation (outcome, process etc.).

I\Faculty Performance Review\All Forms\DC
Faculty Performance Evaluation Summary.Sept2008.do
cx
17
Faculty Performance Evaluation Policy and
Procedure
EMPL 304 Faculty Performance Evaluation Policy 08
20 08.docx
Faculty Performance Evaluation Procedure.Sept2008.
docx